Summary
Overview
Work History
Education
Skills
Work Phone
Memberships Organizations Community
Professional Development Training
Awards
References
Timeline
Generic

Beverly Dahlstrom

Hollywood,MD

Summary

With over 37 years of experience in a business environment, and 28 years working in the St. Mary’s County Public Schools, I continuously strive for a challenging opportunity to expand my learnings, knowledge, and skills. Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.

Overview

38
38
years of professional experience

Work History

Administrative Assistant to the Chief Strategic Officer

St. Mary’s County Public Schools
Leonardtown, Maryland
07.2016 - Current
  • Provide administrative support to the department and Chief Strategic Officer, including assisting with writing and publishing the school system’s annual report, brochures, master plan, school system calendar, website updates, and social media platforms
  • Send out all press releases and official communications on behalf of the school system after drafting and proofreading
  • Oversee the Employee Length of Service and Retiree Program after confirming years of service with HR and IT staff utilizing Cognos Reports and eFinance records
  • Handle all accounting and budgeting for the department to, including purchase orders, invoice reconciliation and payment, and staffing timesheets and expenses for the school system and Abacus payroll
  • Tracking and oversight of the six million dollars Maryland Leads Grant budget to include spreadsheets and reporting
  • Assist with mentoring and training other staff throughout the organization based on my longevity and longstanding relationships with support staff
  • Assist with the New Teacher and Induction Program, including tracking teacher stipends in excel and google spreadsheets
  • Coordinate annual Staff and Student Recognition Ceremonies
  • Oversee the Social Committee for Central Administration staff.

Administrative Assistant to the Acting Assistant Superintendent

St. Mary’s County Public Schools
Leonardtown, Maryland
03.2015 - 06.2016
  • Provided administrative support to the department and Acting Assistant Superintendent
  • Managed the daily work of the secretarial staff and provided support and mentorship as needed
  • Handled all budget and accounting, including purchase orders and spreadsheets, including the Title II grant
  • Set up and transitioned the department from individual file storage to a new Google Drive application for file upload and sharing
  • Updated the Program of Studies by working closely with the content supervisors and preparing for a presentation to the Board of Education Members
  • Handled the diploma orders for high school graduations and replacement diplomas
  • Assisted with writing and implementation of the school system’s new Ethics Policy for staff.

Administrative Assistant to the Superintendent of Schools

St. Mary’s County Public Schools
Leonardtown, Maryland
07.2005 - 02.2015
  • Worked closely with the Superintendent of Schools, Board of Education Members, staff, parents, students, community members, elected officials, Patuxent River Naval Air Station
  • Maintained Superintendent’s daily schedule and all travel arrangements
  • Collaborated with Superintendent’s School Support Team (SSST) and Cabinet Members to include preparing weekly agendas and attending monthly SSST meetings, and taking minutes
  • Attended Board meetings, executive sessions, work sessions, and other vital events and assisted with Board Docs as the document publisher and provided training for administrative support staff
  • Problem solved by working with other staff, parents, and the community on school system issues as they arose, including Safe Schools tickets and Communication Updates
  • Worked closely with Board Attorney on Maryland Public Information Requests, policies and regulations, contracts and negotiations, and employee matters
  • Assisted with the establishment of the Ethics Panel and provided support to the panel members
  • Promoted a positive image of the Superintendent’s office daily and guided the work of the other support staff
  • Assisted with staff development training for Administrative Office Professionals working closely with the Chief Operating Officer and the Director of Professional and Organizational Development
  • Maintained confidentiality with a high level of discretion and judgment.

Administrative Assistant to the Board of Education

St. Mary’s County Public Schools
Leonardtown, Maryland
12.2004 - 07.2005
  • Worked closely with five elected and one student Board member
  • Prepared and processed Board agendas and news releases
  • Attended Board meetings, executive sessions, work sessions, and Board retreats
  • Composed Board meeting minutes, letters, memorandums, and emails and maintained sensitive and confidential records
  • Maintained calendar for Board members and handled all travel arrangements and appointments
  • Served as a liaison between the Board and Superintendent for official business.

Administrative Secretary/Secretary II to the Superintendent and Board of Education

St. Mary’s County Public Schools
Leonardtown, Maryland
10.1996 - 12.2004
  • Assisted the Administrative Assistant to the Superintendent on the Superintendent’s calendar and other tasks as assigned
  • Composed Board meeting minutes, prepared official copies for signatures, and maintained sensitive and confidential records
  • Received and screened all correspondence to the Superintendent and Board from parents, community members, and staff
  • Composed and proofread all letters, memoranda, and instructions for the Superintendent and Board
  • Compiled and maintained a variety of confidential records and information
  • Scheduled and maintained appointments for the Board, including travel arrangements, and reimbursements
  • Answered and screened calls for the Superintendent and Board
  • Collected and prepared Board packets for Board meetings
  • Communicated with the School Board attorney and stayed informed of all legal procedures affecting the school system.

Assistant Supervisor

U.S. House of Representatives
Washington, D.C.
03.1987 - 10.1996
  • Supervised 15 employees who were responsible for ordering computer equipment for the Members of Congress and House Committees
  • Proofread all letters and approved all purchase orders for equipment
  • Attended weekly meetings with Chief Administrative Officer and staff
  • Composed minutes of meetings and provide follow-up to employees
  • Balanced budget spreadsheets monthly with the Department of Finance
  • Mentored new employees and provided resources for successful outcomes.

Secretary/Payroll Clerk

Fairland Market (McKay’s Finer Foods)
Hollywood, Maryland
02.1986 - 03.1987
  • Calculated timecards and entered database for payroll production
  • Answered phones and assisted with general office duties.

Education

Pursuing Business Management AAS Degree -

College of Southern Maryland
05-2024

National Association of Educational Office Professionals (NAEOP)

High School Diploma -

Leonardtown High School

Skills

  • Clerical Support
  • Spreadsheet Management
  • Documentation and Reporting
  • Social Media Management
  • Strategic Planning
  • Deadline-Oriented

Work Phone

(301) 475-5511, ext. 32133

Memberships Organizations Community

  • Association of School Business Officials (ASBO)
  • Maryland Association of Educational Office Professionals (MAEOP)
  • National Association of Educational Office Professionals (NAEOP)
  • MAEOP Affiliations/Proclamation Chairperson
  • CCD Teacher for 10+ years (St. John’s Church and St. Joseph’s Church)
  • St. Mary’s County Council PTA Member for 10+ years

Professional Development Training

  • 1996 – present St. Mary’s County Public Schools Introduction to PowerPoint
  • Advanced MS Word
  • Advanced Excel
  • Tomorrow’s Office Skills Today
  • Preparing for an Interview
  • The Maryland Conference for Assistants
  • Maryland Association of Educational Office Professionals conferences
  • Mistake Free Grammar and Proofreading
  • How to Balance Priorities and Manage Multiple Tasks
  • How to Handle People with Tact and Skill
  • Microsoft Office
  • What’s Working and What’s Not Working
  • Fiscal Services Support Training
  • Accounting Support Training
  • Understanding Personalities
  • Attitudes: Communication and Working with Difficult People
  • Managing Threatening Situations
  • A Critical Incident: What to Do in the First 20 Minutes and Fish Philosophy
  • Team Building
  • ASBO Elements of School Finance
  • Crisis Management for School-Based Incidents: Partnering with Rural Law Enforcement and Local School Systems
  • Board Docs Training and Implementation for SMCPS
  • Tomorrow’s Leaders Leadership Development Program Year 1 and II, where a Mentoring Program for Educational Support Professionals was developed
  • Adobe InDesign
  • Google Suite
  • 1987- 1996 U.S. House of Representatives Leadership Skills for Women
  • How to Deal with the Difficult Employee
  • Total Quality Management

Awards

  • Perfect Attendance Award, 2006
  • Work Hard and Be Nice Award, 2007, 2008, 2012
  • MAEOP Educational Office Professional of the Year 2008

References

Furnished Upon Request

Timeline

Administrative Assistant to the Chief Strategic Officer

St. Mary’s County Public Schools
07.2016 - Current

Administrative Assistant to the Acting Assistant Superintendent

St. Mary’s County Public Schools
03.2015 - 06.2016

Administrative Assistant to the Superintendent of Schools

St. Mary’s County Public Schools
07.2005 - 02.2015

Administrative Assistant to the Board of Education

St. Mary’s County Public Schools
12.2004 - 07.2005

Administrative Secretary/Secretary II to the Superintendent and Board of Education

St. Mary’s County Public Schools
10.1996 - 12.2004

Assistant Supervisor

U.S. House of Representatives
03.1987 - 10.1996

Secretary/Payroll Clerk

Fairland Market (McKay’s Finer Foods)
02.1986 - 03.1987

Pursuing Business Management AAS Degree -

College of Southern Maryland

National Association of Educational Office Professionals (NAEOP)

High School Diploma -

Leonardtown High School

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Beverly Dahlstrom