Beverly English

Executive Assistant/Legal Assistant

Morgan Lewis

Dallas, TX

09.2004 - 12.2019

Maintained confidential records and files related to internal office matters.
Maintained company confidence and protected client confidentality by keeping sensitive information confidential.
Monitored attorney incoming emails and responded accordingly in a timely manner.
Prepared reports, presentations, agendas, minutes, and other documents as needed for various clients.
Answered telephone calls from clients providing assistance where necessary requests, albeit needing of documents, scheduling meetings, or anything else the client may have requested. Worked as a liaison between the attorney and the client.
Opened, read and replied to e-mails, letters and correspondence on behalf of attorneys.
Provided administrative support in preparing invoices, closing statements, and other documentation required for daily business activities.
Organized and managed complex calendar of appointments, meetings, and travel arrangements for the attorneys.
Assisted in organizing conferences, seminars and other events as directed by the executives.
Tackled and addressed top-level, high-priority issues with professional administrative discretion.
Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
Set up meeting and event logistics for senior management and updated calendars.
Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
Greeted visitors/clients warmly upon arrival at the office premises.
Managed and tracked billing hours and expenses to meet client budget requirements.
Assisted in the catering needs for special events hosted by the firm or various organization.
Developed effective filing systems for easy retrieval of information when needed.
Responded promptly to inquiries from clients regarding services offered by the firm.
Leveraged word processing software to create proposals, letters and memos.
Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
Compiled meeting agendas and supportive materials ahead of meetings.
Prepared invoices and drafted memos for attorney and upper management.
Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
Provided administrative support to attorneys by managing calendars; scheduling appointments; organizing files; preparing correspondence; and obtaining necessary signatures.
Maintained client confidentiality in all matters.
Answered phones promptly while providing courteous customer service.
Scanned physical documents into electronic format for storage in a secure database system.
Proofread drafts of legal documents for accuracy in grammar and punctuation.
Greeted clients upon arrival at office and provided assistance as needed.
Organized attachments to closing documents and also prepared closing documents notebooks for submission to the clients.