Soumya Kothakota

• Currently working for Nike, Inc. As a Workday Functional Consultant.
• Collaborated with Nike’s HR and IT teams to understand business needs, collect requirements, and map out the existing HR processes.
• Involved in configuring and testing Workday BPs for HCM, including Hire, Change Job, Request Compensation, and Termination, etc.
• Configure, develop, and test Cloud Connect HCM between Workday and external systems.
• Understands key components of the system and all interactions: the HR Help Desk, Benefits, Absence, Compensation, Self Service, and Talent Management.
• Worked on resolving service tickets for Workday issues.
• Maintain tools and templates for each workday update.
• Created custom reports and scheduled the reports.
• Created many reports with simple, advanced, matrix, and composite.
• Configurations of core compensation, like compensation plans and compensation packages.
• Defined business processes and proposed new or improved processes through functional analysis, with validated new processes from the business process owners.
• Analyzed change and update requests, and coordinated the execution of tests and integration within the module.
• Performed testing in the sandbox environment to validate recruiting workflows and notifications.
• Created dashboards for HR, and also created quick links for HR and payroll.
• Worked with end users, business analysts, to gather business requirements, understand business problems, and effectively apply technology to solve the problems.
• Perform configuration work as needed to support new and existing functionality.
• Set up business process steps, such as Action, Approval, Approval Chain, and Checklist, and explain how they work and integrate with security groups.
• Configuration of Workday's business process framework, configured conditional rules to guide workflow, or validate data as required to accommodate desired outcomes.
• Worked on security configurations to ensure appropriate access for recruiters, hiring managers, and interviewers.
• Maintaining security within the Workday application – adding/removing users within the security groups.
• Configured Workday security roles and groups to the required level of confidentiality and segregation of duties.
• Configured and managed role-based security, ensuring appropriate access control for HR processes and data protection.
• Developed and optimized business process security policies, ensuring compliance, and strengthening system security across key HR and financial workflows.

• Handled daily tasks for HCM and compensation procedures.
• Managed Core HCM and Advanced Compensation processes.
• Played a key role in guaranteeing precise upkeep of employee documentation.
• Created Workday reports to enhance compensation analysis.
• Integrated advanced compensation mechanisms for managing reviews, bonuses, and merit cycles.
• Regularly updated and managed records of hires, terminations, transfers, and job changes.
• Assisted HR teams and employees by troubleshooting HR process issues related to time off, benefits, and personal information updates.
• Regularly audited employee data to identify inconsistencies and errors.
• Generated a variety of reports, including simple, advanced, matrix, and composite.
• Designed and configured the Workday Advanced Compensation components to manage merit cycles, bonus plans, and salary plans, ensuring alignment with company policies, and driving efficiency in employee compensation reviews.
• Streamlined compensation review process using Workday’s Advanced Compensation module.

• Optimized recruitment by setting up job requisitions, candidate stages, and workflows in Workday Recruiting.
• Integrated Recruiting module with Workday HCM to ensure seamless data flow across HR processes.
• Collaborated with HR and Talent Acquisition teams to gather business requirements for recruiting processes, including requisition management, candidate tracking, and interview scheduling.
• Configured job requisition templates based on job profiles, locations, and departments, ensuring compliance with organizational policies.
• Set up candidate stages and recruiting workflow, including pre-screening, interviews, offer approval, and hiring stages.
• Created custom notifications and alerts to keep recruiters, hiring managers, and candidates informed throughout the recruitment process.
• Designed and implemented offer letter templates and approval workflows, allowing for automated offer generation and approvals.

• Implemented Core HR processes, including employee lifecycle management, compensation structures, and organizational hierarchies.
• Performed end-to-end testing and defect management for business processes across HCM and Finance areas.
• Configured and optimized Workday Core HCM for Sanofi to streamline HR processes.
• My review of design documents and end-to-end business process descriptions led to the preparation of test cases.
• Achieved comprehensive test case coverage by understanding business requirements in detail.
• Generated test data for specified business processes.
• Implement core HR processes, like employee lifecycle management, compensation structures, and organizational hierarchies.
• Set up roles and permissions to ensure data security and access control for users.
• Performed test execution for end-to-end business process/functional acceptance testing.
• Run test data loads to ensure accuracy and completeness.
• Identify systems that need integrations with Workday (e.g., payroll, finance, time tracking).
• Ensured proper test execution coverage using prioritization and experience.
• Ensured accurate validation of information type fields based on mapping specifications.

Implementation Project: PwC.

Scope: This project involved a full life cycle implementation of Workday’s Human Capital Management (HCM). The objective was to transition the organization from a legacy HR system to Workday, and I worked on configurations and loads.

• Configure and optimize Workday Core HCM for PWC to streamline HR processes.
• Configured the organization's employee data management, job profiles, compensation structures, and business processes within Workday Core HCM.
• Ensured data accuracy during migration and integration with legacy HR systems, while minimizing downtime.
• Configuration and customization of Core HCM modules.
• Performed mass data uploads when needed.
• Designed and implemented core HR processes, including employee data management, organizational structures, and job profiles.
• Facilitated data migration from legacy systems to Workday, ensuring accurate and secure data transfer.
• Created custom reports and dashboards to provide actionable insights and support HR decision-making.
• Conducted training sessions for end users to ensure smooth adoption and effective utilization of Workday Core HCM functionalities.
• Analyzed and optimized existing HR processes to align with best practices, and enhance operational efficiency within Workday.

• Supported Workday HCM configurations and business process optimization for a large client, ensuring alignment with best practices.
• Managed employee data and streamlined HR processes through Workday’s core modules.
• Part of the Corporate HR team, which manages employees' data management for Avyaya Technologies' Pan India offices.
• Managing the overall human resources services, policies, and programs of the company.
• Handling the onboarding formalities, exit formalities, and performance management and improvement systems.
• Employee onboarding, development, assessment, training, policy development, and documentation.