Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

BARBARA LANDSMAN

Summary

Organized and dependable Office Manager eager to contribute to team success through hard work, attention to detail, and excellent communication skills.

Overview

8
8
years of professional experience
1
1
Certification

Work History

Office Manager & HR

Nvelop Therapeutics
10.2022 - Current


  • Developed and maintained applicant tracking system, tracking all job openings, applicants and interviewing activity (Lever)
  • Created onboarding process at start-up including IT, scheduling with team members, swag, and welcome activities
  • Developed and maintained successful relationships with vendors, suppliers and contractors
  • Handled confidential and sensitive information with discretion and tact
  • Managed complex executive calendars
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for C-Suite
  • Updated and maintained confidential databases and records
  • Posted jobs and requisitions, internally and externally on LinkedIn and other job search networks
  • Coordinated and scheduled Teams/Zoom and in-person interviews coordinating directly with candidates and hiring managers to ensure seamless candidate experience
  • Designed and facilitated delivery of branded gifts
  • Collaborated with HR team to coordinate annual company outing, new hire breakfast, and seasonal celebration events

Human Resources/Talent Acquisition Coordinator

RUBIUS THERAPEUTICS
04.2021 - 04.2022
  • Posted jobs and requisitions, internally and externally on LinkedIn and other job search networks
  • Completed all required background checks through HireRight to facilitate hiring and onboarding of employees, maintaining confidentiality and privacy
  • Coordinated and scheduled~150 phone, Teams/Zoom and in-person interviews per month, coordinating directly with candidates and hiring managers to ensure seamless candidate experience
  • Arranged catering, swag, and office supply orders
  • Designed and facilitated delivery of branded gifts for employee milestones and recognition
  • Collaborated with HR team to coordinate annual company, outing, new hire breakfast, and seasonal celebration events
  • Established workflow processes

Receptionist - Office Experience

RUBIUS THERAPEUTICS
06.2019 - 04.2021
  • Monitored and screened visitors to verify accessibility to inter-office personnel.
  • Coordinated timely and efficient office maintenance and food service with multiple vendors
  • Managed on-site procurement and distribution of general office inventory
  • Ensured employee adherence to dynamic COVID-19 protocols and presented leadership team with relevant health tracking and travel data

Specialist

MANNING PERSONNEL GROUP, Rubius Therapeutics
02.2019 - 06.2019
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance
  • Prepared desk and onboarding kits for new employees
  • Processed and distributed incoming mail and sensitive documents to appropriate department and individuals

Stylist and Sales Associate

JCREW RETAIL
09.2018 - 02.2019
  • Assisted 50-100 customers daily while maintaining distinguished cleanliness and organization of work areas
  • Received and accurately processed cash, check, and credit payments
  • Helped clients achieve desired looks for daily wear and special events by understanding their needs and recommending items

Practice Assistant

BETH ISRAEL DEACONESS MEDICAL CENTER
06.2016 - 03.2017
  • Served as central communication source for office, providing patients with accurate information, effective guidance, and timely visit follow-up
  • Ensured accurate patient registration; maintained schedules for multiple physicians; managed sensitive demographic and financial information; and collected co-payments, following industry payment processing guidelines
  • Facilitated efficient patient flow and proactively addressed issues to accommodate providers and patients

Education

Bachelor of Arts - Psychology

Cambridge College
Cambridge, MA
08.2017

Skills

  • Scheduling and Calendar Management
  • Expenses Reconciliation
  • Background Checks
  • Event Planning
  • Customer Service
  • MS Office
  • HireRight
  • Lever
  • Greenhouse
  • Office administration

Certification

Notary Public

Partners in Healthcare Career and Workforce Development training

IHI Open School Quality and Safety Certification

Timeline

Office Manager & HR

Nvelop Therapeutics
10.2022 - Current

Human Resources/Talent Acquisition Coordinator

RUBIUS THERAPEUTICS
04.2021 - 04.2022

Receptionist - Office Experience

RUBIUS THERAPEUTICS
06.2019 - 04.2021

Specialist

MANNING PERSONNEL GROUP, Rubius Therapeutics
02.2019 - 06.2019

Stylist and Sales Associate

JCREW RETAIL
09.2018 - 02.2019

Practice Assistant

BETH ISRAEL DEACONESS MEDICAL CENTER
06.2016 - 03.2017

Bachelor of Arts - Psychology

Cambridge College

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BARBARA LANDSMAN