Summary
Overview
Work History
Education
Skills
Timeline
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BIANCA ALFONSO

Miami,FL

Summary

Accomplished in enhancing administrative operations and financial management, I excelled at Gresham Smith by optimizing document control processes and spearheading a significant ERP upgrade. My expertise in AR/AP and problem-solving, coupled with a proven ability to manage multiple priorities, drives efficiency and supports organizational goals.

Overview

5
5
years of professional experience

Work History

Administrative Assistant / Document Controller

Gresham Smith
Miami, FL
12.2023 - Current
  • Provided customer service by answering incoming calls and responding to inquiries.
  • Sort incoming mail and label outgoing mail.
  • Scheduled educational meetings for architectural and interior design teams with potential collaborators
  • Coordinated parking logistics and maintenance requests.
  • Compiled financial expenditure reports
  • Responsible for acquiring office supplies, coffee, business cards, and equipment
  • Managed certificate of insurance renewals.
  • Prepared AIA agreements
  • Managed addition and removal of subconsultants on project list
  • Process all RFIs/Submittals and forward them to the corresponding reviewer in a timely manner.

Executive Financial Assistant

Fontainebleau Florida Hotel
Miami, FL
06.2021 - 08.2023
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Maintained capital expenditure ledger on a monthly basis and administrated reimbursement as per lending agreement.
  • Facilitated wire transfers as predetermined by each corporate customer specifications daily.
  • Ran daily operating bank reports and distributed to leaders
  • Coordinated key departmental meetings and collaborated team development.
  • Supported cash management in a compliance function and maintained treasury management.
  • Participated in a ERP Upgrade
  • Worked closely with both Accounts Receivable and Accounts Payable
  • Opened mail and distributed to the according sub-departments
  • Ensured all checks were deposited directly to the bank
  • Reviewed and inputted bi-weekly invoices of promoters, DJ's and support staff related to LIV & Story.
  • Contacted vendors for any missing information for payment such as invoices or W-9's
  • Lead financial Representative to review final entertainer contracts, working with legal team prior to funding.
  • Ensured timely filling of EFTPS for all international entertainers
  • Assisted SVP and Controller on annual 1099 fillings

Account Clerk

Greater Miami Service Corps
Miami, FL
03.2021 - 06.2021
  • Reviewed vendor information regularly to keep addresses, EINs, and other data current.
  • Verified employee time to administer accurate weekly payroll for more than 50 salaried and hourly employees.
  • Provided clerical support to department, such as filing, copying and restocking supplies.
  • Reviewed invoices for required backup documentation and payment approvals.
  • Maintained efficient office operations by offering skilled clerical support to senior team members.

Bank Teller

Dade County Federal Credit Union
Miami, FL
05.2019 - 07.2020
  • Answered customer inquiries regarding account balances, transaction history, services charges and interest rates.
  • Completed highly accurate, high-volume money counts via both manual and machine-driven approaches.
  • Sold and cross-sold bank products to new and existing customers.
  • Collected payments for mortgages, loan balances and public utilities on behalf of the bank's customers.
  • Verified the integrity of deposit checks and money orders to protect customers and the bank from fraud.
  • Maintained accurate and balanced cash drawers by carefully counting funds and quickly investigating any discrepancy.

Education

Bachelor of Arts - Business Management

Florida International University
Miami, FL

High School Diploma -

Coral Reef Senior High School

Skills

  • Administrative support
  • AR/AP
  • Filing and data archiving
  • Schedule Management
  • Multitasking
  • Problem-solving
  • Microsoft Word & Excel

Timeline

Administrative Assistant / Document Controller

Gresham Smith
12.2023 - Current

Executive Financial Assistant

Fontainebleau Florida Hotel
06.2021 - 08.2023

Account Clerk

Greater Miami Service Corps
03.2021 - 06.2021

Bank Teller

Dade County Federal Credit Union
05.2019 - 07.2020

Bachelor of Arts - Business Management

Florida International University

High School Diploma -

Coral Reef Senior High School

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BIANCA ALFONSO