Bianca Gaeta
San Diego,CA
Summary
Legal Secretary equipped with positive attitude and proven success functioning well in large corporate office environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
2
2
years of professional experience
Work History
Legal Secretary
Villasenor Law Offices
06.2023 - Current
- Maintained confidentiality of sensitive information to protect client privacy and uphold professional ethics.
- Provided administrative support to the Attorney including processing new client intakes, scheduling appointments and managing calendars.
- Drafted correspondence, engagement agreements, letters of representation, and other legal forms under the direction of the attorney
- Assisted attorney in collecting case documents such as medical history, authorization forms, employment records, and other records needed for case management.
- Maintained, organized, and updated client files on a daily basis for court proceedings and to ensure accuracy of data entered into CLIO.
- Managed multiple high-priority tasks simultaneously, meeting all deadlines while maintaining a high level of accuracy.
Accounts Payable Clerk
Robert Half - Catholic Charities - Afghan Support & Investment Program (ASIP) Program
01.2023 - 05.2023
- Calculated, prepared and issued monthly invoices, checks, direct deposits, and other financial statements to vendors housing Afghan refugees
- Properly filed, sorted, processed, and compiled documents related to payments made to vendors
- Operated accounting software to record, store, and analyze information to create invoices for recurring payments
- Analyzed figures, postings and financial documents for correct data entry and mathematical accuracy.
Client Intake Specialist/Accounts Payable
Catholic Charities - Afghan Support & Investment Program (ASIP) Program
09.2022 - 01.2023
- Compared and sorted data as well as proofed source documents for accuracy prior to detect if certain Afghan refugees were eligible to receive rental assistance
- Received and directed telephone calls from refugees to case specialists
- Accessed computerized financial information to answer inquiries and give details on specific accounts.
Administrative Assistant/Receptionist
Robert Half - Jones Lang LaSalle@Google
06.2022 - 09.2022
- Assisted all Google employees, vendors, & global guests had badge access along with guidance on-site
- Executed administrative tasks such as distribution of confidential mail, vendor supervision, & HVAC maintenance
- Collected, generated, and analyzed data regarding site incidents compiled in a Weekly Ops report
- Developed, produced, coordinated, and monitored new projects for the site to improve productivity.
Administrative Assistant
Robert Half - Regus
03.2022 - 05.2022
- Greeted visitors, clients, customers, and vendors who entered the Regus Office Spaces
- Successfully performed many administrative duties such as directing phone calls, setting up appointments, and arranging office/conference room bookings
- Maintained, reviewed, sorted, and distributed incoming mail.
Education
Bachelor of Arts - Political Science - Global Concentration
California State University San Marcos
San Marcos, CA12.2021
Associate of Arts - Liberal Arts - Social & Behavioral Sciences
Southwestern Community College
Chula Vista, CA05.2018
Skills
- Project Coordination
- Detail-oriented
- Team Collaboration
- Client Relations
- Data Entry
- Microsoft Excel
- Google Suite
- Professional Communication
- Adobe Acrobat
- Administrative Support
Timeline
Legal Secretary
Villasenor Law Offices
06.2023 - Current
Accounts Payable Clerk
Robert Half - Catholic Charities - Afghan Support & Investment Program (ASIP) Program
01.2023 - 05.2023
Client Intake Specialist/Accounts Payable
Catholic Charities - Afghan Support & Investment Program (ASIP) Program
09.2022 - 01.2023
Administrative Assistant/Receptionist
Robert Half - Jones Lang LaSalle@Google
06.2022 - 09.2022
Administrative Assistant
Robert Half - Regus
03.2022 - 05.2022
Bachelor of Arts - Political Science - Global Concentration
California State University San Marcos
Associate of Arts - Liberal Arts - Social & Behavioral Sciences
Southwestern Community College
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