Bianca Mendoza

The Operations Administrative Analyst will be supporting the VP of Asset Management and the Residential Department. This person will require to be highly organized, self-motivated, and detail-oriented individual. This role will work directly with and support the Vice President of Asset Management, providing essential administrative assistance in reporting, analysis of market surveys, preparing financial packages, and corresponding with Property Managers. The ideal candidate will be resourceful, maintain strict confidentiality, and demonstrate proficiency in Microsoft Office, especially Excel. Additionally, this role requires a quick learner who can efficiently use various property management and accounting software. Strong accounting and financial skills/experience are essential for this position.

Vice President of Asset Management

The Operations Administrative Analyst will be supporting the VP of Asset Management and the Residential Department. This person will require to be highly organized, self-motivated, and detail-oriented individual. This role will work directly with and support the Vice President of Asset Management, providing essential administrative assistance in reporting, analysis of market surveys, preparing financial packages, and corresponding with Property Managers. The ideal candidate will be resourceful, maintain strict confidentiality, and demonstrate proficiency in Microsoft Office, especially Excel. Additionally, this role requires a quick learner who can efficiently use various property management and accounting software. Strong accounting and financial skills/experience are essential for this position.

• Familiarity with property management and accounting software, preferred.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Collaborative and entrepreneurial mindset.

Residential

• Assist the Vice President of Asset Management with daily administrative tasks.
• Prepare and analyze market surveys and financial packages.
• Generate, compile, and distribute various reports as needed.
• Maintain correspondence with Property Managers and other stakeholders.
• Coordinate and manage email communications, ensuring prompt responses.
• Prepare expense reimbursements and travel arrangements.
• Prepare commission worksheets and department calendars.
• Send out general notices and emails to the residential department.
• Maintain and organize files, records, and documents.
• Assist in preparing and distributing financial and operational reports.
• Review variance reports and provide analysis.
• Ensure confidentiality and security of sensitive information.
• Utilize property management and accounting software effectively.
• Support various administrative functions as required.
• Assist in developing forms and manage the residential group file.
• Perform any tasks assigned by the Vice President of Asset Management.
• Conduct detailed financial analyses and accounting tasks.
• Prepare and review budgets, financial forecasts, and reports.

Title: Operations Administrative Analyst