Summary
Overview
Work History
Education
Skills
Timeline
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Bianca Janice Simon

Manage Of Research Administration
Doha,DA

Summary

A multi-tasking Manager well known to create a positive work environment, with a comprehensive skill set in overseeing all aspects of research administration, from pre-award to post-award activities. Demonstrates proficiency in managing grant and contract activities, ensuring compliance with regulations and guidelines. Skilled in coordinating proposal submissions, budget management, financial reporting, and post-award administration. Possesses strong analytical abilities to compile data, prepare reports, and provide valuable insights to support decision-making. Experienced in maintaining effective communication with stakeholders, including Principal Investigators, sponsors, and regulatory bodies. Proven track record of successfully managing complex projects, resolving compliance issues, and optimizing departmental operations. Exceptional organizational skills combined with attention to detail contribute to the efficient execution of research initiatives.

Overview

13
13
years of professional experience

Work History

Manager of Research Administration

Northwestern University in Qatar
8 2021 - Current
  • Lead the strategic management of university research activities, identify and pursue funding opportunities, forge strong relationships with main campus Sponsored Research Office (SRO) and Office of General Council (OGC), direct and manage development of large-scale proposals, prepare and review budgets, serve as Authorized Organizational Representative (AOR), administer research grants and contracts, collaborate with university units, provide guidance on IRB application processes, monitor and manage IRB applications, facilitate IRB procedural training sessions, exercise prudent oversight of departmental finances and sponsored project portfolios, scrutinize budgets and monitor expenditures, provide comprehensive reports for senior leadership, support audit processes, provide visionary leadership to Research Office (RO) team, mentor RO staff, facilitate faculty fellowship applications, provide grant assistance, organize research dissemination events, play active role in university research councils and committees. Successfully managed budgets and allocated resources to maximize productivity and profitability. Developed detailed plans based on broad guidance and direction. Established performance goals for employees and provided feedback on methods for reaching those milestones. Defined clear targets and objectives and communicated to other team members.

Executive Assistant to Senior Associate Dean & Chief Academic Officer

Northwestern University in Qatar
09.2015 - 07.2021
  • Facilitate efficient office operations, manage complex schedules, organize and coordinate special academic, research, and community outreach events, collaborate with the Qatar Support Office, demonstrate adherence to university travel policies, maintain meticulous records, support academic initiatives, serve as coordinator of the Faculty Academic Integrity Committee, provide administrative support to various institutional and departmental committees, assist in drafting and disseminating probation letters, manage faculty activity reports and professional development plans, design and implement Qualtrics surveys, provide comprehensive information about the Communication Program, manage schedules and department calendar, coordinate travel arrangements, manage financial processing and reimbursements, coordinate travel logistics for students, conduct financial reconciliation and bookkeeping responsibilities, process documentation for events, handle administrative tasks, manage faculty publications and research work database, assist with budgetary compliance, process and safeguard sensitive data, act as primary point of contact, manage calendars, provide administrative and financial support, collaborate on research projects, develop and maintain project tracking systems, assist with financial budgeting and expenditure management, collect and edit documentation, manage faculty communications, initiate change requests, organize travel itineraries, manage payroll, procure equipment, maintain internal communication channels, organize meetings and events, handle communication and correspondence

Administrative Assistant, Communication Program

Northwestern University in Qatar
02.2013 - 09.2015
  • Provide general office support to the program faculty and students, provide comprehensive information about the Communication Program, manage program Director's schedule and department calendar, plan and coordinate special academic events, collaborate with the Qatar Support Office, facilitate travel arrangements, manage financial processing, coordinate travel logistics for students, conduct financial reconciliation and bookkeeping responsibilities, process documentation for events, handle administrative tasks, manage faculty publications and research work database, assist with budgetary compliance, handle various administrative tasks, maintain schedules and calendars, provide administrative and financial support, collaborate on research projects, develop and maintain project tracking systems, assist with financial budgeting and expenditure management, collect, collate, and edit documentation, manage faculty communications, initiate change requests, organize travel itineraries, manage payroll, procure equipment, maintain internal communication channels, organize meetings and events, handle communication and correspondence

Administrative Assistant, Office of Applied Research and Innovation

College of North Atlantic-Qatar
01.2012 - 02.2013
  • Assist the Chair of Institutional Research and Planning with administrative responsibilities, process and safeguard sensitive data, act as primary point of contact, manage calendars, provide administrative support, collaborate on research projects, develop and maintain project tracking systems, assist with financial budgeting and expenditure management, collect, collate, and edit documentation, manage faculty publications and research work database, oversee post-award budgets, communicate with Principal Investigators, initiate change requests, organize travel itineraries, manage payroll, procure equipment, maintain internal communication channels, organize meetings and events, handle communication and correspondence

Administrative Assistant, Security Academy

College of North Atlantic-Qatar
10.2011 - 12.2011
  • Provide secretarial and administrative support to the Security Academy, manage calendars, organize and coordinate events, ensure compliance with regulations, process financial transactions, manage procurement, handle payroll, prepare documents, manage data, prepare reports, arrange travel, manage communication, maintain stakeholder relationships

Education

Master of Arts - International Business Management

Robert Kennedy College, University of Cumbria
United Kingdom
04.2001 -

Bachelor of Commerce - Accounting And Finance

Oxford College, Karnatak University
India
04.2001 -

Skills

Project Planning

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Timeline

Executive Assistant to Senior Associate Dean & Chief Academic Officer

Northwestern University in Qatar
09.2015 - 07.2021

Administrative Assistant, Communication Program

Northwestern University in Qatar
02.2013 - 09.2015

Administrative Assistant, Office of Applied Research and Innovation

College of North Atlantic-Qatar
01.2012 - 02.2013

Administrative Assistant, Security Academy

College of North Atlantic-Qatar
10.2011 - 12.2011

Master of Arts - International Business Management

Robert Kennedy College, University of Cumbria
04.2001 -

Bachelor of Commerce - Accounting And Finance

Oxford College, Karnatak University
04.2001 -

Manager of Research Administration

Northwestern University in Qatar
8 2021 - Current

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Bianca Janice SimonManage Of Research Administration