BIBIANA CORTES
Administrative Assistant
Pembroke Pines,FL
Summary
Dynamic Executive Assistant with a proven track record at BASO USA LLC, excelling in comprehensive executive coordination and strategic meeting planning. Adept at optimizing schedules and enhancing operational efficiency, I leverage strong problem-solving skills and financial reporting expertise to support C-suite executives in achieving organizational goals.
Thorough team contributor with strong organizational capabilities. Experienced in handling numerous projects at once while ensuring accuracy. Effective at prioritizing tasks and meeting deadlines.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Executive Assistant to the Chief Executive Officer
BASO USA LLC
01.2023 - Current
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
- Organized and coordinated conferences and monthly meetings.
- Created expense reports, budgets, and filing systems for management team.
Executive Assistant to the Chief Executive Officer
BB Consulting and Trading International LLC
01.2015 - 12.2022
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Contributed to strategic planning by providing administrative support during Board of Directors'' meetings.
- Facilitated smooth operations within the executive office by overseeing daily tasks and assignments.
Education
Bachelor of Arts - Business Administration
UCAB
Caracas, Venezuela07-1992
Skills
- Comprehensive executive coordination
- Document organization
- Presentation content development
- Financial reporting
- Meeting planning
- Schedule & calendar planning
- Invoice processing
- Bookkeeping
- Strong problem solver
- Accounting
Accomplishments
- Reduced annual Company costs by more than 50% by implementing new company division policies and hiring local employees.
- Created detailed expense reports, including currency exchanges.
- Used Quickbooks to develop inventory tracking
- Collaborated with team in the development of new project presentations, including technical data for every complex product.
Certification
- Certified Quickbooks
- Certified Forensic Document examinator
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Work Preference
Location Preference
RemoteTimeline
Executive Assistant to the Chief Executive Officer
BASO USA LLC
01.2023 - Current
Executive Assistant to the Chief Executive Officer
BB Consulting and Trading International LLC
01.2015 - 12.2022
Bachelor of Arts - Business Administration
UCAB
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