BILLIE DOMENECH

Full Cycle Recruiting in the Oil and Gas Industry:

• Job Analysis and Specification: Collaborated with hiring managers and department heads to understand job requirements and create detailed job descriptions.
  Identified essential qualifications, skills, and experience needed for each role within the Oil and Gas industry.
  
• Sourcing and Talent Acquisition: Utilized LinkedIn Recruiter and Zoom Info to source potential candidates by leveraging advanced search filters, Boolean searches, and database queries.
  Conducted proactive talent mapping and networking to build a pipeline of qualified candidates for current and future hiring needs.
  
• Creating Job Ads:Crafted compelling and clear job advertisements tailored to the Oil and Gas industry, emphasizing key responsibilities, required qualifications, and company culture.
  Ensured job ads were posted on relevant job boards, industry-specific platforms, and social media to maximize visibility and attract right talent.
  
• Evaluating Candidates: Implemented effective screening processes to assess candidate strengths and weaknesses, including reviewing resumes, conducting phone screenings, and administering pre-employment assessments.
  Applied industry-specific evaluation criteria to ensure candidates' skills and experience aligned with technical and operational demands of the Oil and Gas sector.
  
• Generating Candidate Pools: Strategically placed advertisements and utilized sourcing platforms to generate a diverse and qualified candidate pool.
  Evaluated applicant credentials against job specifications to shortlist candidates who met required qualifications and experience.
  
• Conducting Initial Interviews and Pre-Screening Assessments: Conducted initial interviews and pre-screening assessments to evaluate candidates' technical skills, cultural fit, and overall suitability for the role.
  Used behavioral and situational interview techniques to assess candidates' problem-solving abilities and industry knowledge.
  

• Acted as the primary point of contact for customer complaints, addressing issues promptly and professionally.
• Conducted thorough investigations into each complaint, including reviewing relevant documentation, gathering data. Drafted and sent well-structured responses to customers, ensuring clear communication of the resolution process and any corrective actions taken.

Reviewed Work Orders:

• Carefully reviewed work orders before they were released to production, verifying that all specifications, quantities, and instructions were accurate and complete.
• Ensured that orders met quality standards and that any potential issues or discrepancies were addressed prior to production.
• Coordinated with relevant departments to resolve any issues identified during the review process.

Performed Daily Walk-Throughs:

• Conducted daily walk-throughs of the production floor to collect and analyze data from each station, monitoring progress and identifying any operational issues.
• Engaged with production staff to gather feedback and insights on process efficiency and potential improvements.
• Compiled and analyzed production data to support decision-making and improve overall workflow.

Updated Specifications Per Customer Requirements:

• Reviewed and updated product specifications to align with current customer requirements, ensuring that all details were accurate and up-to-date.
• Collaborated with engineering and production teams to incorporate any changes or updates into the manufacturing process.
• Ensured that all updated specifications were communicated effectively to relevant stakeholders to facilitate the successful production of meters.

Focused on Locating Well-Qualified Candidates within the Real Estate Development and Commercial Industry:

• Industry-Specific Sourcing: Leveraged knowledge of the Real Estate Development and Commercial industry to identify and target candidates with relevant experience in property development, real estate investment, commercial leasing, and related fields.
  Utilized industry-specific networks, forums, and associations to source candidates with specialized skills and industry expertise.
  
• Targeted Search Strategies: Developed targeted search strategies using job boards, LinkedIn Recruiter, and other platforms to find candidates with experience in commercial real estate, property management, and development projects.
  Engaged with industry professionals, including those in specialized roles such as project managers, real estate analysts, and development executives.
  

Evaluated Strengths and Weaknesses of Candidates through Effective Screening Processes:

• Screening and Assessment: Implemented a structured screening process to evaluate candidates' professional qualifications, experience, and industry knowledge.
  Conducted in-depth resume reviews and phone screenings to assess candidates’ alignment with job requirements and their ability to handle the responsibilities specific to real estate development and commercial roles.
  

Maintained Filing System of Current, Prospective, and Future Positions:

• Organized Filing System: Developed and maintained a systematic filing system for managing information on current, prospective, and future job openings.
  Ensured that files were organized and easily accessible, with clear categorization for roles based on their status and urgency.
  
• Tracking and Documentation: Kept detailed records of job descriptions, candidate profiles, interview notes, and feedback to streamline the recruitment process and support future hiring needs.
  

Operated and Maintained Applicant Tracking and Candidate Management Systems:

• Candidate Management: Utilized the candidate management system to streamline interactions with candidates, from initial contact through to final hiring decisions.
  Managed candidate data and maintained a database of potential talent for future recruitment needs.
  

Leveraged Social Media Platforms and Online Job Boards:

• Social Media Recruiting:Used social media platforms such as LinkedIn, Twitter, and industry-specific forums to advertise job openings and engage with potential candidates.
  Created targeted social media campaigns to attract talent and raise awareness about job opportunities within the Real Estate Development and Commercial sector.
  
• Online Job Boards: Posted job advertisements on popular and niche job boards relevant to real estate and commercial sectors to reach a wider audience.
  Monitored and responded to applications received through these platforms, ensuring timely and effective follow-up.
  

Generated Specific Candidate Pool for Career Opportunities:

• Strategic Placement of Advertisements: Designed and placed strategic advertisements to attract qualified candidates for various positions within real estate development and commercial roles.
  Emphasized key aspects of job roles and company benefits to attract suitable candidates.
  
• Evaluation and Pre-Screening: Evaluated applicant credentials, including experience and education, to shortlist candidates for further interviews.
  Conducted initial interviews and pre-screening assessments to gauge candidates’ suitability for specific roles, ensuring a good fit for both the position and the organization.
  

Created Excel Spreadsheets for VP of Infrastructure:

• Collaboration and Updates: Collaborated with the VP to gather requirements and ensure the spreadsheets met their specific needs and preferences.
  Regularly updated spreadsheets with new data, ensuring accuracy and relevance for ongoing projects and reports.
  

Processed Checks for the Accounting Department:

• Check Handling and Verification: Received and processed incoming checks, ensuring they were accurately recorded and deposited in a timely manner.
  Verified the accuracy of check amounts, payees, and account information before processing.
  

Assisted Travel with Invoices:

• Invoice Processing: Assisted the travel department by processing invoices related to travel expenses, including flights, accommodations, and other travel-related costs.
  Ensured that invoices were accurate, properly coded, and in compliance with company policies before submitting them for payment.
  
• Record-Keeping and Reconciliation: Maintained records of processed travel invoices and receipts for reconciliation with travel budgets and expense reports.
  

Answered Multi-Line Phone System:

• Call Management: Operated a multi-line phone system to answer incoming calls, providing information, and routing calls to appropriate departments or staff members.
  Utilized call management features such as call forwarding, voicemail, and conference calling to handle communication efficiently.
  
• Message Delivery and Reception: Recorded and delivered accurate messages to staff members, ensuring timely communication of important information.
  Greeted visitors with a professional and welcoming demeanor, assisting them with their needs and directing them to the appropriate person or department.
  

Restocked Supplies and Placed Purchase Orders:

• Inventory Management: Monitored office supply levels, identifying when restocking was necessary to maintain adequate inventory.
  Placed purchase orders for office supplies, equipment, and other essentials, ensuring timely delivery and cost-effectiveness.
  
• Supplier Coordination: Coordinated with suppliers to obtain quotes, track order status, and resolve any issues related to supply orders or deliveries.
  Managed relationships with vendors to ensure reliable and efficient procurement processes.
  

Maintained Staff Directory:

• Directory Updates: Updated and maintained the staff directory, including contact information, job titles, and departmental assignments, ensuring accuracy and accessibility.
  Distributed updated directories to relevant staff and departments as needed.
  

Sorted and Distributed Office Mail:

• Mail Handling: Sorted incoming mail and packages, categorizing them by department or recipient for efficient distribution.
  Ensured that sensitive or urgent mail was prioritized and delivered promptly to the intended recipients.
  
• Shipment Recording: Recorded incoming shipments and maintained a log for corporate records, tracking delivery dates, sender information, and contents.
  Coordinated with internal departments to ensure that received shipments were properly processed and distributed.
  

Managed Accounts Payable and Associate Email Inboxes:

• Oversaw the accounts payable process, ensuring timely and accurate payment of invoices and managing associated email inboxes to handle inquiries and documentation.
• Monitored and addressed emails from associates and vendors, resolving issues related to payments, invoices, and other financial matters.

Processed OPS/CCI/METO Payments Weekly:

• Administered weekly payments for OPS (Operational Support), CCI (Corporate Credit Initiatives), and METO (MetOcean) by verifying invoices, obtaining necessary approvals, and executing payments through the appropriate channels.

Problem-Solved Associate Inquiries:

• Acted as a point of contact for associates' inquiries related to payment issues, invoice discrepancies, and financial concerns.
• Investigated and resolved payment discrepancies, provided clarifications, and ensured associates were informed of the status and resolution of their inquiries.

Processed 300 Associate Invoices for Payment Using Wire Transfer and ACH:

• Processed a high volume of approximately 300 associate invoices weekly, using wire transfers and Automated Clearing House (ACH) payments to ensure timely disbursement.
• Verified invoice accuracy, matched invoices with purchase orders, and ensured compliance with company policies before initiating payments.

Performed Expense Reports:

• Prepared and submitted detailed expense reports for reimbursement, ensuring all expenses were properly documented, categorized, and supported by receipts.
• Reviewed and validated expense claims to ensure they adhered to company policies and budget constraints.

Assisted with Journal Entries:

• Supported the accounting team by preparing and posting journal entries to accurately reflect financial transactions and maintain up-to-date financial records.
• Ensured proper documentation and classification of all journal entries to maintain accurate and compliant financial statements.

Used Deltek for Data Entry, Expense Reports, and Journal Entries:

• Utilized Deltek software for various financial tasks, including entering data, generating expense reports, and recording journal entries.
• Ensured accurate data entry and management within Deltek to support financial reporting and analysis.

Created Spreadsheets in Excel:

• Developed and maintained spreadsheets in Microsoft Excel for tracking payments, managing invoices, and generating financial reports.
• Employed advanced Excel functions and formulas to analyze data and present information in a clear and organized manner.

Applied Proper Codes to Invoices, Files, and Receipts:

• Assigned appropriate codes to invoices, files, and receipts to facilitate accurate record-keeping and retrieval.
• Ensured consistent and systematic coding to enhance organizational efficiency and support easy access to financial documents.

Maintained Clean and Organized Files:

• Kept accounts payable records meticulously organized and up-to-date, including electronic and physical files.
• Implemented filing systems and processes to ensure quick retrieval and accurate tracking of financial records and transactions.

Managed Accounts Payable Email Inbox:

• Email Management: Monitored and managed the accounts payable email inbox daily to ensure timely response to inquiries from vendors, clients, and internal staff.
  Categorized and prioritized emails based on urgency and relevance, addressing payment inquiries, invoice submissions, and other related requests.
  
• Response and Resolution: Responded promptly to client and vendor inquiries regarding payment statuses, invoice discrepancies, and account issues.
  Coordinated with relevant departments to resolve any issues related to payments or invoices and provided clear updates to clients and vendors.
  

Effectively Communicated with Clients About Payment Needs and Kept Updated, Detailed:

• Client Communication: Engaged with clients to discuss payment schedules, confirm receipt of invoices, and address any concerns related to outstanding payments.
  Provided regular updates on payment statuses and anticipated payment dates to ensure clients were informed and any potential issues were addressed promptly.
  

Input Financial Data and Produced Reports Using Deltek:

• Data Entry: Entered financial data into Deltek, including invoices, payments, and other financial transactions, ensuring accuracy and completeness.
  Updated financial records in Deltek to reflect the latest information, supporting accurate reporting and financial analysis.
  

Assisted Accounts Payable with Invoice Entry for Division:

• Invoice Processing: Supported the accounts payable team by entering invoices into the accounting system for the assigned division, ensuring all details were accurate and complete.
  Verified that invoices were properly coded and matched with corresponding purchase orders and receipts before entry.
  
• Data Verification: Conducted preliminary checks to verify invoice accuracy, including amounts, vendor information, and payment terms.
  Assisted in resolving discrepancies or errors in invoices by coordinating with vendors and internal departments.
  

Assisted Operations Team:

• Operational Support: Provided financial and administrative support to the operations team, including managing expense reports, tracking budgets, and processing payments
• Process Improvement: Identified and suggested improvements to operational processes based on financial data and feedback from the operations team.
  Supported the implementation of changes to enhance efficiency and accuracy in financial operations.
  

Assisted with Vendor Setup Using Deltek:

• Vendor Onboarding: Assisted in setting up new vendors in Deltek, including inputting vendor information, payment terms, and contact details.
  Ensured that vendor records were complete and accurate, facilitating smooth transactions and timely payments.
  
• Compliance and Verification: Verified vendor credentials and compliance with company policies before finalizing setup.
  Coordinated with the procurement team to ensure vendor information was consistent with purchasing requirements.
  

Customer Service:

• Client Interaction: Provided exceptional customer service by addressing inquiries, resolving issues, and providing information related to accounts payable and financial transactions.
  Ensured a positive experience for clients and vendors by handling requests professionally and efficiently.
  
• Issue Resolution: Investigated and resolved customer service issues related to payments, invoicing, and account discrepancies.
  Followed up with clients to ensure their concerns were resolved satisfactorily and maintained detailed records of interactions.
  

Matched Purchase Orders with Invoices and Recorded Necessary Information:

• Matching Process: Reviewed and matched purchase orders with corresponding invoices to ensure accuracy and completeness.
  Confirmed that invoice amounts, quantities, and terms aligned with purchase orders before processing for payment.
  
• Recording Details: Recorded relevant information from purchase orders and invoices into the financial system, ensuring proper documentation and tracking.
  Maintained accurate records of matched transactions for future reference and audit purposes.
  

Data Entry into Database:

• Database Management: Entered a wide range of data into the company database, including financial transactions, customer information, and inventory records, ensuring accuracy and completeness.
  Utilized specific database management systems or software (e.g., SQL databases, proprietary systems) to input, update, and retrieve data as needed.
  

Assisted Accounts Payable:

• Invoice Processing and Management: Assisted with the processing of invoices by entering them into the accounts payable system, ensuring accurate coding and approval routing.
  Verified the accuracy of invoice details, such as amounts, vendor information, and payment terms, before processing for payment.
  
• Vendor Communication: Communicated with vendors to resolve any issues related to invoice discrepancies, payment delays, or account queries.
  Provided updates to vendors regarding payment statuses and responded to inquiries in a timely manner.
  

Used PeopleSoft Program for Data Entry/Journal Entries:

• PeopleSoft Data Entry: Utilized PeopleSoft software to perform data entry tasks, including inputting transaction details, updating employee records, and maintaining financial data.
  Ensured accurate data entry by following system protocols and verifying information before final submission.
  
• Journal Entries: Created and posted journal entries in PeopleSoft, ensuring that all financial transactions were recorded correctly and in accordance with accounting standards.
  Reviewed and approved journal entries for accuracy, completeness, and compliance with internal controls.
  
• System Navigation: Navigated PeopleSoft modules efficiently to perform various financial and administrative functions.
  

Handled Office Supplies:

• Inventory Management: Managed office supply inventory by monitoring stock levels, identifying needs, and placing orders to ensure adequate supplies for daily operations.
  Conducted periodic inventory audits to reconcile physical stock with recorded quantities and adjust inventory levels as needed.
  
• Supply Procurement: Coordinated with suppliers to obtain quotes, place orders, and track deliveries of office supplies, ensuring timely and cost-effective procurement.
  Maintained records of supply purchases, including receipts and invoices, for budgeting and expense tracking purposes.
  

Handled Key Orders for Department:

• Key Ordering and Distribution: Processed key orders for the department, including ordering, tracking, and managing access to physical keys or key cards.
  Coordinated with locksmiths or key service providers to ensure timely and secure key duplication or rekeying as required.
  
• Record Keeping: Maintained accurate records of key assignments and distributions, including logs of issued keys and returned keys, to ensure accountability and security.
  Implemented procedures for managing lost or stolen keys, including reporting and reissuing keys as necessary.
  

Customer Service:

• Customer Interaction: Provided exceptional customer service by answering inquiries, resolving issues, and offering assistance in a professional and courteous manner.
  Addressed customer concerns related to billing, orders, and services, ensuring prompt and satisfactory resolution.