Summary
Overview
Work History
Education
Skills
Work Availability
Timeline
AdministrativeAssistant

BillieJo Carlson

Administrative Assistant
Sherwood,OR

Summary

Talented professional considered knowledgeable leader and dedicated problem solver. Brings twenty-five plus years of valuable expertise to forward company objectives. Attentive to detail with experience in coordinating projects, programs and improvements.

Versatile background successfully executing diverse project tasks to meet deadlines. Highly skilled at communicating with colleagues, monitoring status and achieving key milestones. Enthusiastic problem solver and talented team player with superior planning and decision-making skills.

Organized Project Coordinator offers the construction industry experience and leadership skills. Committed to close customer collaboration for optimal expectation management and partnership cultivation. Determined, reliable and dedicated to team success.

Talented Project Coordinator focused on promoting team adaptability and cohesion. Meticulous attention to detail and successful track record of accomplishing projects on time and within budget constraints.

Knowledgeable about planning and executing projects. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level position. Ready to help team achieve company goals.

Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

1
1
year of professional experience

Work History

Project Coordinator

PFI, LLC.
Beaverton, Oregon
08.2021 - 03.2022
  • Kept projects on schedule by managing deadlines and adjusting workflows.
  • Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
  • Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
  • Gathered requirements for ongoing projects and organized details for management use.
  • Built strong relationships with internal and external stakeholders and devised strategies, initiatives and events promoting products and services.
  • Arranged events by overseeing logistics, budgets, venue selection and activity planning.
  • Collaborated with project leaders to comply with accounting needs for project maintenance requirements.
  • Oversaw productivity streams for ongoing and special projects.
  • Developed executive presentations and reports to facilitate project evaluation and process improvement.
  • Maintained open communication by presenting regular updates on project status to customers.
  • Reported regularly to managers on project budget, progress and technical problems.
  • Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
  • Built successful project plans covering objectives, resources and staffing to meet schedules.
  • Verified quality of deliverables and conformance to specifications before submitting to clients.
  • Sourced, vetted and managed vendors needed to accomplish project goals.
  • Obtained needed resources by strategically negotiating with stakeholders and outside suppliers.
  • Recruited and oversaw personnel to achieve performance and quality targets.

Contracts Administrator

LMC, Inc.
Beaverton, Oregon
04.2021 - 06.2021
  • Implemented improvements to contract generation process to increase efficiency.
  • Gathered information on subcontractor pricing for project development.
  • Monitored incoming contracts and service agreements for correct pricing and information.
  • Administered new contracts ranging in value from $10,000.00 to $10,0000.00.
  • Coordinated and attended meetings as company's main contact to review contractual obligations.
  • Coordinated changes to agreement which might occur during contract lifetime.
  • Double-checked plans and specifications of contract work for company compliance.
  • Inputted new information into company's database, verifying accuracy and integrity of data prior to uploading.
  • Prepared compliance reports and disseminated to upper management.
  • Assessed risks inherent in contract changes and potential impacts, informing Project Manager's in detail of concerns to avoid liabilities.
  • Assisted executives with making key decisions based on risk.

Education

No Degree - Creative Writing

South Puget Sound Community College
Olympia, WA

Legal Office Administration - Legal Administrative Assistance

Capital Business College
Olympia, WA
06.1992

Skills

  • Team Leadership
  • Deadline Adherence
  • Verbal and Written Communication
  • Time Management
  • Project Coordination
  • Change Management
  • Vendor Selection
  • Planning and Execution
  • Quality Assurance
  • Performance Monitoring
  • Adaptable and Flexible
  • Customer Management
  • Multiple Priorities Management
  • Organizational Performance
  • Task Prioritization
  • MS Office
  • Schedule Management

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline

Project Coordinator

PFI, LLC.
08.2021 - 03.2022

Contracts Administrator

LMC, Inc.
04.2021 - 06.2021

No Degree - Creative Writing

South Puget Sound Community College

Legal Office Administration - Legal Administrative Assistance

Capital Business College
BillieJo CarlsonAdministrative Assistant