Biny Saini

OWL is an integrated service company, purpose-built from seven of the nation’s leading petroleum service, electrical contracting, and EV infrastructure businesses. OWL serves full-service convenience stores, fueling centers, electric vehicle charging hubs, and fleet operations centers.

• Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
• Accurately process and enter supplier invoices into Kojo and Sage
• Import credit card transactions into Sage on a weekly basis
• Follow up for credit card receipts and expense report approvals in Emburse.
• Ensure invoices are coded to correct job numbers and cost codes
• Issue PO to engineering and construction teams and perform 3-way match for PO, receipt, and invoice
• Research and reconcile invoice discrepancies, while effectively communicating with internal and external clients
• Perform vendor account reconciliations, maintaining vendor W9 and Certificate of Insurance records.
• Process transactions and perform accounting duties, such as account maintenance and account reconciliations
• Follow up on invoice approvals from different Project Managers to ensure timely payment
• Run aging reports on weekly basis, add due invoices to check and ACH sheet and send out lien waivers subcontractor invoices.
• Maintain accurate vendor W9 tax records and issue 1099 to vendors, ensuring timeliness and compliance with IRS regulations.

SOGC is a not-for profit organization with over 4,000 members, comprised of obstetricians, gynecologists, family physicians, nurses, midwives, and allied health professionals working in the field of sexual reproductive health.

• Review AP invoice for coding and approvals, follow-up with appropriate staff on any discrepancies
• Input AP invoices into Finance System
• Review AR invoice requests for coding and approvals; follow-up with appropriate staff on any discrepancies
• Input AR invoice request into Finance System and produce invoice
• Provide training and support to staff on finance budget.
• Assist in yearly financial audit.
• Run departmental reports for different budget codes.
• Monitor and respond to AP and AR emails and enquiries
• Review corporate credit card statements for coding and input transactions in Finance System
• Run AR/AP aging reports in Finance System and follow-up on any outstanding amounts

Sofina Foods is a privately owned Canadian company that is dedicated to providing great tasting, high quality food products for retail and foodservice.

• Daily cash posting of payments received from customers like Sobeys, Loblaw, Walmart & Amazon.
• Assigning deductions received on the payments to respective departments like customer service, trade spend, sales and supply chain.
• Journal fixed programs to assigned plan numbers.
• Release sales orders and sending out statements for clients.
• Following established procedure for processing deductions, discounts, discrepancies, write offs, receipts, etc.
• Investigating and resolving discrepancies and deductions by working with various departments and clients.
• Filing claims in customer portals for unauthorized deductions and unpaid invoices.
• Notifying B2B customers about overdue invoices and accounts by telephone, email, and client portal – including timely follow up if a reply is not received.
• Investigating and resolving clients and customers inquiries.
• Preparing month-end reports and reconciliation of clients AR as required.
• Invoicing customers like Amazon, Core Mark, Kraft, etc. on weekly bases.
• Acting as the liaison with responsible departments to ensure all AR activities are carried-out in accordance with Client Manual.

RK Printing and Signs is a fleet graphics company with mid-small size clients, and deals with installation and removal of graphics on commercial trucks, trailers, windows and buildings.

• Ensure that accounts payable and accounts receivable data are processed in a confidential and timely manner.
• Ensure that accounts payable invoices are accurate and authorized for payment.
• Process accounts receivable and revenue collection functions, including preparing and issuing invoices to B2B clients and following up on outstanding invoices by making an average of 40 calls daily.
• Daily and weekly reporting of invoicing totals, ageing totals, and invoice adjustments.
• Processed payments in multiple currencies through EFT, wire transmission, check, and credit card
• Resolve payment issues by contacting clients and assisting in setting up payment plans.
• Following up on outstanding invoices by placing warm calls.
• Process payments from customers by reviewing receiving dates, coding invoices appropriately, and entering invoices into QuickBooks timely.
• Communicate with customers and resolve any issues arising from invoicing discrepancies.
• Managed vendor relationships, ensuring prompt responses to inquiries and resolving disputes.

Keen Transport & Logistics is a Canada and US Bonded Carrier servicing Canada and mid-west US with services like cross docking, warehousing, FTL, TLT, supply chain management etc.

• Generate and email invoices in quickbooks depending on the work orders and PODs provided by different departments.
• Review past-due invoices and contact customer to request payment.
• Monitor payment history of accounts and prepare monthly financial statement.
• Present information, as requested, to shippers, receivers, customers, and other departments.
• Contact customers to resolve invoice concerns and ensure prompt payment.
• Coordinate collection of past due balances, process payments and maintain records of accounts.
• Create and maintain excel spreadsheets for the accounts receivable and collection follow-ups.

Guru Nanak Metal Works deals with manufacturing and supply of all kinds of domestic and industrial frames, doors, fences, gates etc.

• Review customer accounts and apply credit policy to release or hold orders.
• Collect and reduce outstanding aging in A/R sub ledger.
• Actively seek out customer payments before overdue.
• Preparation of weekly AR ageing reports and monthly sales and AR reconciliation standard journal entries.
• Converting purchase orders to invoices using SAP.
• Ensure payments are applied properly and maintain an orderly and complete detailed documentation on all accounts and collection efforts.
• Create new customer account information and updated current accounts.
• Preparing and sending statements of accounts and consolidated invoices to clients.
• Produce monthly billing on time; responsible to ensure that past due invoices are collected and accounts are clear.
• Responsible for maintaining all paper work like bills, order forms, delivery documentation etc.
• Generate payroll for all employees and processing weekly timecards.