Timeline
Work History
Summary
Overview
AdministrativeAssistant
Bitolodeon Ai

Bitolodeon Ai

Smart Assistant
Hollywood

Timeline

General Virtual Assistant

|B| Bit-o-lodeon, LLC
2022 - Current

Personal Assistant

Bit-o-lodeon, LLC
2022 - Current

Event/Entertainment Production Coordinator

Bit-o-lodeon,LLC
05.2022 - Current

Work History

General Virtual Assistant

|B| Bit-o-lodeon, LLC
Hollywood, CA
2022 - Current
  • Managed electronic and paper filing systems by updating paperwork, maintaining documents and accurately recording information.

    Completed business correspondence, transcription and data entry.

    Prepared PowerPoint presentations and ran slide shows remotely for virtual meetings.

    Entered supervisor's shopping list into online shopping site and coordinated deliveries.

    Managed CRM input, exports and clean up.

    Conferred with customers by telephone, chat or email to provide information.

    Researched topics and events to support supervisor's work agenda and projects.

    Monitored emails, organized inbox, and prioritized messages for supervisor.

    Ordered gifts for clients for holidays and in recognition of special accomplishments.

    Answered and screened calls to provide information, schedule appointments and take detailed messages.
    Executed travel arrangements by researching and booking flights and accommodations.

    Wrote press releases and posted updates to social media.

    Coordinated Skype calls across multiple time zones.
  • Set up virtual Zoom meetings, invited guests and disseminated agendas.
  • Analyzed and compiled data to prepare comprehensive reports for management.

Personal Assistant

Bit-o-lodeon, LLC
Hollywood, CA
2022 - Current
  • Organized and attended meetings and compiled related documents and reports.
    Oversaw personal and professional calendars and coordinated appointments for future events.
    Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.

    Documented and distributed meeting notes to identify, analyze and improve workflows.

    Coordinated international and domestic travel logistics including flight itineraries, hotel reservations and car services.

    Communicated with internal departments, vendors and contractors to discuss schedules, project requirements and upcoming appointments.

    Provided multifaceted services to professionals by managing mail, scheduling appointments and other administrative tasks.

    Served as point of contact between clients and managerial staff.

    Arranged domestic and international travel plans and itineraries.

    Answered phone calls and addressed customer questions and concerns to promote satisfaction and continued business.

    Attended meetings, took notes and tracked action items.

    Sourced and ordered office equipment and supplies.

    Collaborated in cloud environments such as Trello and Google Workspace.

    Responded to emails and other correspondence to facilitate communication and enhance business processes.
    Experienced with productivity tools such as Slack, Zoom, Google Docs and Sheets, ClickUp and Asana.
    Used discretion when handling confidential information.

Event/Entertainment Production Coordinator

Bit-o-lodeon,LLC
Hollywood , CA
05.2022 - Current
  • Resolved conflicts and negotiated mutually beneficial agreements between parties.

    Handled [Number] calls per day to address customer inquiries and concerns.

    Managed team of employees, overseeing hiring, training and professional growth of employees.
    Increased customer satisfaction by resolving issues.


    Researched assigned events and identified possible partnerships aligned with event concepts.

    Supervised onsite team of caterers, audio-visual technicians and facility management team.

    Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation and proposal development for various events.

    Interviewed clients to understand event scopes of work, establish budgets and determine timelines for venue selection, guest list finalization and rehearsal, ceremonies and receptions.

    Fulfilled contractual obligations for rehearsal and day of event coordination.

    Evaluated existing data ,plans, processes and events planning services to identify opportunities for future improvement.










    Developed and maintained courteous and effective working relationships.

    Handled [Number] calls per day to address customer inquiries and concerns.

    Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation and proposal development for various events.

    Maintained tactical control of project budgets and timelines to keep teams on task and achieve schedule targets.

    Reported on status for each project to appropriate stakeholders.

    Monitored and tracked project metrics and collected data to share with project members.

    Adhered to budget requirements with excellent planning and consistent expense monitoring.

    Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.

    Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.

Summary

  • Insightful Digital Media Specialist with background supporting online advertising campaigns and brand promotion. Diverse knowledge and expertise in various platforms and marketing strategies. Focus on maximizing return on investment by continually monitoring analytics and updating approaches.
    Forward-thinking [Job Title] with [Number] years crafting marketing strategies, implementing campaigns and measuring results. Seasoned expert at paid search management and analytics interpretation. Talented at building brand recognition and driving online engagement.

    Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.

    Story-driven Animator focused on character development and high-quality animation. Successful at completing action-driven and dramatic shots. Versed in a wide range of animation styles, techniques and software programs.

    Knowledgeable and dedicated customer service professional with extensive experience in [Type] industry. Solid team player with outgoing, positive demeanor and proven skills in establishing rapport with clients. Motivated to maintain customer satisfaction and contribute to company success. Specialize in quality, speed and process optimization. Articulate, energetic and results-oriented with exemplary passion for developing relationships, cultivating partnerships and growing businesses.

Overview

2
2
years of professional experience

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