Hi, I’m
BJ BRAATEN-DEHERRERA
New Castle,CO
Summary
With my experience with grant administration, procurement, project/finance for many capital projects and assistance in the construction/design engineering with both CDOT and Aspen Pitkin County Airport, bringing my skills would be very valuable to the Grant Program team.
Networking is another strong skill set that I've developed over the years which has provided strong teamwork relationships in many industries.
Overview
27
years of professional experience
Work History
Colorado Department of Transportation
Program Assistant I – Engineering
06.2017 - Current
Job overview
- Process consultant invoices for design and construction projects
- Provide budget assistance with design and construction engineering projects
- Timekeeper for thirty employees
- Purchasing items and services using the State PCard and TCard
- Process employee travel such as hotel reservations and employee reimbursements
- Special event manager for Region 3 Winter Conferences
- Manage several google calendars in all three locations and thirty employees
- Process Shopping Carts (PO’s) in SAP and to insure all proper documents are submitted to our procurement department at HQ
- Manage funding and expiration dates on all contractors for Program Central Engineer Office
- (Glenwood Springs, Grand Junction and Craig offices)
- Follow the State Regulations for the using vendors, prices and payments requirements
- Customer Service Rep for Region 3 hotline, chat and ticketing system in Salesforce/Dialog
- Fuel Manger/Coordinator for twenty five state vehicles in the three locations
- Send out reports on a monthly basis for routine vehicle maintenance and recall notices for twenty five State vehicles.
- Provide training and assistance for the admin in the Craig and run office remotely for the Material Lab in Grand Junction office
- (2 remote offices & 1 in person office)
- Process Personal Change Request (PCR’s) on new job posting, new hires, create offer letters, change of work schedules and much more
- Advise Program Engineer staff about any personnel rules, procedures and change in regulations per State requirements
- Assist the Region 3 Public Information Officer of planning and setup region ribbon celebration ceremonies and special assignments for Director Lew (CDOT Director)
Goofballs Party Store
Owner
11.2015 - Current
Job overview
- Develop/Manage marketing/Social Media/PR
- Develop/Manage all financial strategies, policy and procedures
- Develop/Manage Human Resources and Payroll Policies
- Hiring, training of new employees and making sure all procedures are in compliance with City, State and Federal regulations
- Develop/Manage purchases, vendor relationship, and inventory management
- Develop/Manage IT
Aspen Pitkin County Airport
Airport Accounting and Contract Administrator
11.2008 - 11.2015
Job overview
- Manage and process various contracts associated with the Airport
- Process Federal Aviation Administration (FAA) and State Grants and manage their regulations
- Process and maintain accounts receivable, invoicing, reconciling, and recording of airport revenues from vendors, lessees and concessionaires
- Bill and collect an average of $500,000 per month
- Process year end and monthly Accounts Receivable and Accounts Payable
- Input applicable airport lease and agreement provisions into the accounting system; ensures accurate and timely revenue collection
- Process RFR’s, AIP Projects, Task Application and any daily invoices for the airport
- Review monthly financial statements and documents for accuracy and communicate with the county finance department to facilitate budget changes, journal entries and corrections
- Add notes to the budgetary narrative on a quarterly basis
- Perform Market Share evaluations
- Assist in the preparation of budget Memorandums of Interest (MOI), fixed asset lists, replacement schedules, cash flow projections, special reports and the airport’s annual budget
- Work with the county finance department to perform federal and state grants compliance, tracking and reporting, and administration of the Airport’s Passenger Facility Charge program and federally mandated Disadvantaged Business Enterprise programs
- Process airport security badges for employees and tenants
- Assist in general customer service in the airport office, including answering of telephones, greeting visitors and handling customer inquiries/issues
- Perform other administrative duties and special projects as assigned
- Attended a special class on Pitkin County’s procedure on Sourcing to procurement for capital projects at the airport
- Project Manager for the CAOA Conference from selecting the venue to ordering all the items for the gift bags in Aspen, Colorado along coordinating with a person running the golf tournament
- Developed a filing system for all card copies for the archives for several years
- Review all budget line items to make sure all invoices are in their proper budget
- (average 16 pages)
- Serve as a representative on the EAG committee (Employee Appreciation Group) for Pitkin County
- Designed and developed a quarterly newsletter from the group
- During the 2009 & 2012 Triennial Disaster Drill Plan for Aspen Pitkin County Airport, I was the Chief Financial Director
- Review and managed all expenses that occurred during the drill and came in under budget -$1,319.57 both years which were donated to the Red Cross
- Played a key role with shirt design/purchase, PA system and coordinated all food/drinks for all three volunteers for that day
- Developed contract and lease management for all tenants for the airport
- Budget preparation for the following year
- Enter in Budget Narratives for the entire airport line items into Eden on a quarterly basis
- Successfully completed seven years of audits for financial, Capital Projects and FAA/State grant programs
CenturyTel
Specialist II – Engineering (OSP – ISP)
09.2004 - 11.2008
Job overview
- Perform clerical duties common to general office administration
- Type memos, letters, and other documents as required
- Maintain department files, records and publications ensuring accurate and logical organization of materials
- Inventory management included min and max level monitoring with periodic cycle counts
- Using SAP inventory management system for inside and outside plant procurement
- Assist in preparation of various status reports
- (also create some reports)
- Input data and request report through on-line system
- Update Budget spreadsheet
- Created reports to keep track of each Engineer jobs and time on a weekly and monthly basis
- Create folders for new jobs, update all databases of cost & status
- Close all ISP work orders and update all databases
- Back-up for Construction Specialist II
- (work held orders, work with contractor, etc)
- Receptionist
- Schedule conferences, meetings, appointments and conference calls for assigned department head or department personnel
- Make meeting arrangements, notify attendees, and facilitate meeting room setup and cleanup as required
- Coordinate travel arrangement and confirmations for Manager Plant Facilities
- Arrangements include airline flights, hotel rooms, rental cars or other transportation and travel authorizations as required
- Process all invoices for OSP & ISP
- Coordinate all Land Development Agreements from the engineers to the Legal department as well as researching and processing all refunds to the developers
- Create miscellaneous contracts for the engineering departments
- Reconcile all P-cards for the engineering department
- Process expenses for the Manager in Envision/SAP
- Keep track of all engineering vehicle inspections and work with corporate on maintenance issues
- Provide data for the region office
- Keep records of Montana, Wyoming, Colorado, Arizona, and New Mexico PTO time used by each engineer and construction employees
- Process Goods Receipts and Service Entries in Envision/SAP
- Coordinated events with vendors
Lincare Inc.
Customer Service Representative
03.2004 - 09.2004
Job overview
- Receptionist
- Take and process oxygen orders
- Coordinate travel arrangement for patients traveling
- Manage and process nebulizer medication for individual patients
- Communicate any changes to the patient’s doctor’s office
- Process delivery tickets on a daily basis
- Verify insurance and assist in billing
- General office duties such as filing and faxing
Cherry Hills Health Care Center (Kindred Nursing Facilities)
Payroll Benefits & Accounts Payable/Procurement Coordinator
01.2002 - 03.2004
Job overview
- Input and manage accounts payable for one hundred and eighty-bed long-term nursing home
- Monitor and advise department managers on annual budgets
- Assist the Administrator with monthly meetings with the District Officer to analyze ALL department budgets
- (about 15 budgets)
- Assisted in the procurement of medical supplies, from sourcing to end user distribution
- Inventory management included min and max level monitoring with periodic cycle counts
- Using SAP inventory management system
- Enroll and manage ALL employee benefits offered by Kindred Healthcare
- Maintain guidelines with Federal and State regulations
- Coordinated payroll run (Bi-weekly) and answered payroll-related inquiries
- Maintain payroll files as well as employee files
- Entered all new employees into the SAP system as well as their benefits
- Organized open enrollments for benefits, distributed W-2’s and handled several Leave of Absences
- Employment verifications
- Resolved issues on outstanding benefit claims between the employee medical/dental office and Kindred’s office
- Assisted in State audits
- Worked with Unemployment and Worker’s Comp administrator
- Developed and maintained Labor reports that provided accurate labor reports for the District and Regional VP’s on a daily basis
- Monitor census and figure PPD per day per department
- Monitor regular and overtime hours for all departments
- Accounts Payable manager – enter invoices for the entire building and reconciliation of monthly statements
- Working with managers and their budgets to make sure their expenses do not exceed the set level budget
T-Netix
Production Manager – Denver Office
03.1998 - 10.2001
Job overview
- Managed special projects in the production department as well as overseeing the shipping and inventory departments in the Denver office
- Inventory management included min and max level monitoring with periodic cycle counts
- Using JD Edwards inventory management system to manage and maintain the production levels
- Some of the special duties included transferring of inventory and production line to the Texas office as well as training the staff
- (finished one week ahead of schedule)
- Operation development and implementation of any new procedures became a big part of the job duties
- Became of member of a special committee to develop new names of some of the new products that were developed at that time
Education
Jamestown CollegeJamestown, ND
No Degree from Business Administration
Skills
- Teamwork and collaboration
- Multitasking and organization
- Scheduling management
- G suite
- Creative problem solving
- Staff support
- Administrative support
- Database management
- Documentation management
- Program administration
- Event planning
- Project management
- Financial reporting
- Logistical planning
- Process improvement
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Resolved product issue through consumer testing.
- Documented and resolved end user/customer issues which led to education of software or transportation policies .
- Collaborated with team of thirty in the development of software development.
- Supervised team of less than ten staff members.
- Documented and resolved incorrect paychecks which led to three hundred and fifty back pay for the previous year errors from previous employee.
- Achieved seven financial audits at the Aspen Pitkin County Airport. Six out seven audits were perfect, one audit was off by $7.
- Any many more accomplishments.
Timeline
Program Assistant I – Engineering
Colorado Department of Transportation
06.2017 - Current
Owner
Goofballs Party Store
11.2015 - Current
Airport Accounting and Contract Administrator
Aspen Pitkin County Airport
11.2008 - 11.2015
Specialist II – Engineering (OSP – ISP)
CenturyTel
09.2004 - 11.2008
Customer Service Representative
Lincare Inc.
03.2004 - 09.2004
Payroll Benefits & Accounts Payable/Procurement Coordinator
Cherry Hills Health Care Center (Kindred Nursing Facilities)
01.2002 - 03.2004
Production Manager – Denver Office
T-Netix
03.1998 - 10.2001
Jamestown College
No Degree from Business Administration
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