B. Kathryn Rigsby
GA
Summary
Resourceful procurement agent, project management, and interior design professional with 29 years of experience, including a pivotal role at Homebound Technologies, Inc. Excels in cost reduction, enhancing supplier relationships, and project coordination. Demonstrates expertise in construction management and critical thinking. Achieved significant improvements in procurement efficiency and project delivery. Successful at managing contracts and working quickly. Adept at finding cost-effective solutions. Knowledgeable about providing continued support to companies and clients, including a background in virtual executive administrative assistant to C-Suite Executives.
Overview
30
30
years of professional experience
1
1
Certification
Work History
CENTRAL PROCUREMENT AGENT
Homebound Technologies
08.2021 - Current
- Manages supplier delivery, quality, cost, and performance
- Researches & obtains permitting requirements for municipalities across multiple states
- Manages supplier/subcontractor performance through collaborative relationships
- Obtains corrective action reports from suppliers
- Created and Maintains Procurement SOP & Training Documents/Videos
- Participates in new business acquisition process
- Gathers data to assess supplier capability and capacity
- Communicates supplier performance expectations and metrics
- Initiates supplier improvement activities
- Identifies and mitigating supply chain risks
- Establishes strong relationships with vendors to ensure timely delivery of goods and services
- Monitors supplier performance for quality control and cost savings initiatives
- Prepares purchase orders, change orders, solicited bid proposals, and review requisitions for goods and services
- Develops and implements purchasing policies, procedures, and systems
- Performs detailed cost analysis of vendor bids in order to select the most suitable option
- Participates actively in negotiations with external parties related to procurement activities
- Identifies ways to improve efficiency in operations and implemented process changes
- Increased supply chain efficiency by monitoring inventory levels and adjusting purchase orders accordingly.
- Creates and distributes LOI's and contracts
- Communicates regarding field activities to the project execution team
- Prepares construction estimates, indicating the cost of materials and labor for carrying out projects
- Prepares project progress and construction stage reports
- Verify submittal conformity to plans and specifications
- Monitors submittals and track material deliveries
- Reviews drawings
- Collects and distributes coordination drawings from appropriate sub-contractors
- Procures Certificates of Insurance and permits
- Reviews contracts and become familiar with terms and conditions
- Creates and maintains project directory.
- Confers with the project execution team including Project Managers, Engineers, & Architects to resolve construction problems
Virtual Executive Assistant
Freelance
07.2020 - 08.2021
- Assisted in preparing reports and presentations for executive teams.
- Scheduled and coordinated meetings, ensuring proper logistics and materials.
- Supported project management by tracking deadlines and deliverables.
- Created and maintained organized filing systems for documents and records.
- Managed calendars to ensure timely appointments and meetings.
- Handled incoming communications, directing inquiries to appropriate parties.
- Liaised effectively between executives and other departments or external contacts for successful collaboration.
- Improved efficiency of administrative tasks by implementing organizational systems and automating processes.
- Expedited resolution of issues arising from daily operational activities with prompt attention to detail.
- Maintained a professional online presence for executives by managing social media accounts and email correspondence.
- Optimized time management for executives by handling travel arrangements and itineraries.
- Reduced expenses through careful budgeting and expense tracking for executive office operations.
- Facilitated positive relationships between executives, clients, staff, vendors, partners, fostering a collaborative work environment.
- Increased productivity by developing process improvement initiatives for administrative tasks within executive support functions.
- Enhanced communication between departments by coordinating meetings and sharing relevant information.
- Streamlined executive schedules by efficiently managing appointments and prioritizing tasks.
- Supported executives in decision-making processes with thorough research and data analysis.
- Collaborated with team members to achieve project goals, facilitating clear communication among stakeholders.
- Demonstrated adaptability in responding to shifting priorities or needs within the executive office setting.
- Coordinated events, ensuring seamless execution from planning to day-of logistics while maintaining budgets.
- Delivered timely reports on projects or key performance indicators as needed to support informed decision making.
- Developed comprehensive meeting agendas that facilitated efficient use of time during executive conferences.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Coordinated events and worked on ad hoc projects.
- Created and managed office systems to efficiently deal with documentation.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Wrote reports, executive summaries and newsletters.
- Produced monthly invoices, reports, and responsible for A/R & A/P
PROJECT COORDINATOR / PROCUREMENT AGENT
B.H. Payne Construction
01.2017 - 07.2020
- Responsible for all pre-bidding including: Site Visits, Estimating, Compiling & Bid Leveling from Sub-Contractors
- Attended all construction meetings, site tours, & punch list meetings
- Applied for building permits
- Compiled submittals from sub-contractors for approval
- Responsible for interior finish selections
- Performed accurate, thorough, & timely quantity take-offs for all levels of project documents
- Obtained clarification on plans & specifications through RFI process
- Initiated partnerships with other firms for business development purposes
- Maintained all client & trade databases
- Create and maintain project directory.
- Review contracts and become familiar with terms and conditions
- Create and distribute LOI's and contracts
- Procure Certificates of Insurance and permits
- Create change orders
- Collect and distribute coordination drawings from appropriate sub-contractors
- Review drawings
- Pursue and monitor submittals and track material deliveries
- Verify submittal conformity to plans and specifications
- Prepare inspection reports, observations and punchlists indicating project progress and discrepancies
- Prepare project progress and construction stage reports
- Prepare construction estimates, indicating the cost of materials and labor for carrying out projects
- Confer with the project execution team including Project Managers, Engineers, & Architects to resolve construction problems
- Communicate regarding field activities to the project execution team
- Document conformance to AHJ permitting and required standards
Interior Designer
B. KATHRYN RIGSBY DESIGN
01.2013 - 08.2017
- Created design presentations for client presentations
- Inspected construction work on site to ensure its adherence to design plans
- Estimated material requirements and costs to present quotes for client approval
- Determined factors affecting planning of interior environments, such as budget, architectural preferences, purpose, and function
- Subcontracted fabrication, installation and arrangement of interior elements
- Managed design projects from concept to completion, ensuring projects were completed on-time and within budget
- Prepared cost estimates for all aspects of each project, from labor costs to materials expenses
- Collaborated with clients to understand their needs and preferences in order to create customized designs
- Reviewed product specifications from vendors in order to select appropriate products for each job
- Reviewed and detailed shop drawings for construction plans
- Inspected work sites regularly during the installation process to ensure quality standards were met
- Collaborated with architects, contractors, and other stakeholders to deliver designs meeting client specifications
- Advised client on interior design factors, such as space planning, layout, and use of furnishings and equipment and color coordination
- Interpreted blueprints and technical drawings accurately for construction purposes
- Reviewed floor plans to determine quantities and layouts of materials
- Applied for permits- when applicable
- Developed innovative design concepts for commercial and residential projects
- Created detailed drawings, plans and sketches to illustrate the desired look of a space
- Bookkeeping with A/R & A/P
LEAD INTERIOR DESIGNER
Distinctive Interiors by Design
01.1998 - 01.2013
- Residential interior design firm lead designer
- Acted as clients' sole representative and construction manager
- Oversaw all aspects of design and renovation effort
- Selected and collaborated with contractors, architects, and other service providers
- Worked with clients to determine requirements and translate into actual concepts
- Verified and approved invoices
- Developed and maintained relationships with vendors and manufacturers
- Served as project manager/design consultant
- Color consultant
- Selected architects and engineers
- Tracked costs
- Managed oversight efforts
- Initiated partnerships with other firms for business development purposes
- Applied for permits - when applicable
- Bookkeeping with A/R & A/P
- Office Executive Administration
Executive Assistant
Stalnaker Plastics
08.1995 - 12.1997
- Drafted professional emails by summarizing key information and action items.
- Compiled reports to provide comprehensive insights on various initiatives.
- Oversaw project timelines by tracking deliverables and deadlines.
- Identified process improvements to enhance workflow and reduce delays.
- Coordinated schedules by managing calendars for multiple executives.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Improved office efficiency by implementing new filing systems and document management processes.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Used advanced software to prepare documents, reports, and presentations.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Streamlined office operations, leading to more organized environment by implementing digital filing systems.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
- Streamlined communication between departments, resulting in more effective project coordination and execution.
- Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
- Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
- Enhanced executive decision-making with comprehensive research and detailed reporting.
- Coordinated international travel arrangements, ensuring seamless logistics for executives attending global conferences.
- Increased office efficiency by developing and implementing inventory management system for office supplies.
- Contributed to development of internal policies and procedures, enhancing organizational effectiveness and compliance.
- Enabled timely project completion by coordinating resources and timelines across multiple departments.
- Improved team communication and collaboration through coordination of weekly meetings and distribution of agendas.
- Supported strategic planning sessions, providing logistical support and compiling necessary background materials.
- Negotiated with vendors for cost savings, securing high-quality services at reduced rates.
- Fostered positive work environment, organizing team-building activities and events.
- Contributed to budget management by tracking expenditures and identifying cost-saving opportunities.
- Assisted in preparation of high-stakes presentations, contributing to successful project pitches and client meetings.
- Enhanced executive productivity by managing email correspondence and prioritizing critical issues.
- Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.
- Enhanced efficiency of meeting outcomes by preparing detailed minutes and action items.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Worked with senior management to initiate new projects and assist in various processes.
- Updated and maintained confidential databases and records.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Took notes and dictation at meetings.
- Volunteered to help with special projects of varying degrees of complexity.
- Coordinated events and worked on ad hoc projects.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Created and managed office systems to efficiently deal with documentation.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Screened personal and business calls and directed to appropriate party.
- Wrote reports, executive summaries and newsletters.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Bookkeeping to produce monthly invoices, reports, including A/R & A/P
Education
Bachelor of Science - Interior Architecture & Design
GEORGIA SOUTHERN UNIVERSITY
Statesboro, GA08-1995
Skills
- Interior Design
- Commerical & Residential Construction
- Sales
- Training & Development
- Construction Management
- Project Coordination
- Permitting
- FF&E
- Microsoft Office
- G SUITE
- Estimating
- Procurement/Purchasing
- Estimating & Cost Tracking
- Planswift
- Supplier relationship management
- Price negotiations
- Strategic sourcing
- Payment processing
- Quality assurance
- Project management
- Customer Service
- Bookkeeping
- Event Planning
- Canva
- Purchasing Coordination
- Cost ananalysis & reduction
- Vendor Management
- Contracting
- RFP & RFI
- Purchasing agreement review
- Purchase order & Change Order Creation & Management
- Vendor/Trade network development & relationships
- Data Entry
- Document preparation
- Procore Certifications
- Vendor sourcing
- Bid process management
- Contract negotiations
- Trend analysis
- Time management
- Problem-solving
- Attention to detail
- Problem-solving & Multitasking abilities
- Critical thinking
- Organizational skills
- Team collaboration
- Active listening
- Adaptability and flexibility
- Inventory management skills
- Documentation skills
Certification
- Project Management
- Biophilic Interior Design Certification
- Procore Construction Software Certification
- Canva Certification
- Project Management Certification
- Procurement Certification
- Construction Estimating Certification
- Construction Management Certification
- Residential Interior Design Qualifying Certification
Affiliations
- Allied Member - American Society of Interior Designers
- Alpha Xi Delta Alumni Association
- Georgia Southern University Alumni Association
- Georgia Trust for Historic Preservation
- National Trust for Historic Preservation
- Design Society of America
Timeline
CENTRAL PROCUREMENT AGENT
Homebound Technologies
08.2021 - Current
Virtual Executive Assistant
Freelance
07.2020 - 08.2021
PROJECT COORDINATOR / PROCUREMENT AGENT
B.H. Payne Construction
01.2017 - 07.2020
Interior Designer
B. KATHRYN RIGSBY DESIGN
01.2013 - 08.2017
LEAD INTERIOR DESIGNER
Distinctive Interiors by Design
01.1998 - 01.2013
Executive Assistant
Stalnaker Plastics
08.1995 - 12.1997
Bachelor of Science - Interior Architecture & Design
GEORGIA SOUTHERN UNIVERSITY
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