Blanca E. Velasquez
Magnolia,TX
Summary
Organized and efficient Executive Assistant with 10+ years of experience supporting C-level executives in systems, business, and accounting. Demonstrates skills in managing complex functions that require stellar multi-tasking abilities.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Executive Assistant to COO, CFO, 2SVP's, 1VP
BBVA Transfer Services
06.2014 - 06.2015
- Manage & maintain Executive calendars & appointments
- Make travel arrangements, domestic & international
- Prepare & create travel itineraries for individual trips
- Assist with passport or visa renewals
- Keep and store confidential information
- Keep track and register for annual conferences
- Coordinate and organize meetings, using conferencing system if need be
- Coordinate company catered events
- Prepare monthly presentation in PowerPoint for Executives’’ meeting
- Screen incoming calls and direct / transfer to appropriate personnel
- Handle all incoming and outgoing mail
- Manage postage stamp machine (add funds & regular maintenance)
- Organize, prioritize appropriately when handling sensitive and confidential documents to ensure proper action is taken
- Prepare monthly expense reports for executives and self
- Gather information to develop spreadsheets, letters and reports to support executive personnel
- Responsible for Petty cash box distribution, reconciliation & record keeping
- Provide support to other department and/or branch management. Including but limited too general office, clerical and administrative duties
- Retrieve and review medical expenses for executives and submit for reimbursement
- Up keep company car, maintenance, gas, wash
- Order Company supplies for all departments as needed online or in person
- Order/request any maintenance needed for equipment or overtime AC as needed
- Obtain Badges, access cards & assign parking for new employees
- Reconcile accounts for accounting at months end
- Perform any and all additional tasks as assigned by company management.
Executive/Personal Administrative Assistant to CEO
BBVA Transfer Services
04.2013 - 06.2014
- Handle confidential and sensitive information with discretion and tact
- Implemented company policies, technical procedures and standards for preserving integrity and security of data, reports, and access
- Mage CEO's calendar, schedule meetings, appointments, coordinating travel arrangements & provide travel itinerary
- Organized and coordinate conference & monthly meetings
- Update spreadsheets & create presentations to support executives & boost team productivity
- Supported business & hospitality needs during meetings and company events
- Filed paperwork & organized computer-based information
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes
- Promoted team productivity by keeping supplies organized and well-stocked
International Account Specialist
Pelco by Schneider Electric
05.2008 - 10.2012
- Served as primary customer contact and host for Service Center Representatives visit, working with all types of cultures globally
- Maintain relationships with prospective and current International Service Centers while processing & submitting orders for Service Center Accounts
- Provide training to Service Center employees to ensure efficiency of order processing
- Extensive computer use (Data Entry in Microsoft Excel, Power point, Access, Word, Adobe and Outlook) to produce daily and weekly reports to show sales progression, call notes, and account activity for future use
- Write up credit authorizations and Requisitions for returned equipment
- Plan yearly Conference and Training, making all arrangements from flights, accommodations, transportation, and events for guests
- Manage and arrange meetings with customers
- Log on and take calls from customers Globally
- Assist Service Center staff in component identification and part inquiries
- Host lunches and dinners for guests from around the world
- Budget for Service Training meals and snacks
- Work with Service Center staff members to develop and maintain Service Center databases
- Attend daily production meetings, to discuss and review issues with orders
- Attend weekly meetings with manager to discuss customer accounts and any pending issues if any
- Fostered lasting relationships with customers through effective communication and quick response, resulting in long-term loyalty
- Run reports and update manager on average usage for customers
- Communicated mainly with customers thru email or gtalk
- Provide customers with quotes and ETA's
- Process and enter Part sales order in Access data base
- Manage and review all sales orders until shipment is complete
- Process inside sales orders and generate packing slips
- Process Bills of Lading for truck shipments
- Provide commercial invoice for International customers
- Review and abide by Custom regulations for shipping purposes
- Process Orders and Claims for Customers
- Audit orders to ensure accuracy of parts being shipped are correct
- Process payments for Service Centers and ensure payment is received
- Call customers collect and process payments
- Process E-Reqs and CA’s
- Order office supplies when stock is low
- Call and arrange for printers to be repaired if down
- File any documents need be
- .
- Fostered lasting relationships with customers through effective communication and quick response, resulting in long-term loyalty and expanded client base.
Manufacturing Coordinator & Clerk
Pelco By Schneider Electric
07.1999 - 05.2008
- Run and print reports for job allocations
- Print/create over 100+ department work orders along with blue prints and route to appropriate department
- Update production schedule to identify job status
- Track Raw Material Inventory and reorder material if need be
- Perform periodic audits and inform Vice President of Manufacturing of any discrepancies
- Analyze production schedule for discrepancies or problems and review with appropriate department
- Enter all data entry received from all departments for accurate & up to date information
- Change or modify routing/sequencing on work orders
- Receive and Examine incoming materials, compare to documentation for accuracy and quality
- Issue material to designated jobs
- Review all Bill of Lading and submit to Accounts Receivable to ensure Vendors receive payment
- Monthly inventory count on all material with Vendor
- Maintain office supply inventory and reorder when supplies are low
- Provide support to Executive Assistant
- Examined incoming materials and compared to documentation for accuracy and quality.
- Prepared reports and technical documentation of day-to-day production processes.
EAA to CSIO, CFO, 2SVP's, 2VP's
PNC Global Transfers
06.2015 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings, appointments and coordinating travel arrangements, provide travel itinerary
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Filed paperwork and organized computer-based information.
- Updated and maintained confidential databases and records.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Handled incoming and outgoing mail, email and faxes.
- Screened personal and business calls and directed to appropriate party.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Prepare and send letters to clients
Education
High School Diploma -
McLane High
Fresno06.1997
Associates - Business Administration
Fresno City College
Fresno, CA05.2000
Skills
- Reliable Self-starter
- Diligent
- Excellent communication skills, verbal and written
- Ability to type 70 WPM, 10-key
- Knowledge in Microsoft Office Applications Excel, Word, Power Point, Outlook, Adobe Acrobat Professional, Snag it, Quick books, SharePoint
- Customer and Employee Rapport
- Policy and Procedure Development
- Project Oversight, Direction & Updates
- Verbal and Written Communication
- Expense Validation, Reporting expertise
- Conflict Resolution & Complex Problem-Solving
- Employee Motivation, Performance & Team Engagement
- Balanced Work Ethic,
- Flexible and Adaptable
Certification
- Microsoft Applications Training - 3 months
Timeline
EAA to CSIO, CFO, 2SVP's, 2VP's
PNC Global Transfers
06.2015 - Current
Executive Assistant to COO, CFO, 2SVP's, 1VP
BBVA Transfer Services
06.2014 - 06.2015
Executive/Personal Administrative Assistant to CEO
BBVA Transfer Services
04.2013 - 06.2014
International Account Specialist
Pelco by Schneider Electric
05.2008 - 10.2012
Manufacturing Coordinator & Clerk
Pelco By Schneider Electric
07.1999 - 05.2008
High School Diploma -
McLane High
Associates - Business Administration
Fresno City College
- Microsoft Applications Training - 3 months
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