Bonita Toca
Kenner,LA
Summary
Orderly and committed Administrative Assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced work environments. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks. Experienced in assisting with daily office needs and general administrative activities. Successful in coordinating and executing meetings and travel. Bringing solid expertise in coordinating documents, reports and records. Strong work ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
7
7
years of professional experience
Work History
Administrative Assistant
Jefferson Parish, Department of Risk Management
Jefferson , LA
02.2023 - Current
- Performs advanced administrative support functions, as dictated by the nature of the assigned department, ie., payroll processing, preparing meeting agendas/agenda packets, maintaining and balancing expenditure/budget accounts, coordinating and maintaining project and executive calendars
- Prepares executive correspondence; processes and screens incoming mail/correspondence
- Develop and maintains efficient record keeping & file maintenance for department employees and training documents as needed
- Acts as a back up for payroll processing for the department
- Prepares, schedules and monitors directors’ calendar
- Prepares agenda/agenda packets, maintains budget accounts
- Assist and train the Typist Clerk III with any tasks needed
- Arranges meetings, travel and interviews for Director
- Processes various forms required of assigned department, personnel forms, invoices, requisitions and purchase orders
- Coordinates, assigns, monitors and assists with clerical support for the department.
Clerk Typist III
Jefferson Parish, Department of Risk Management
Jefferson , LA
04.2022 - 02.2023
- Performs office management functions, i.e., materials and supply inventory maintenance, equipment repair and maintenance
- Performs advanced administrative support such as payroll processing, preparing meeting agendas /agenda packets
- Process various forms required of assigned department, i.e., invoices, work orders, purchase orders
- Establishes and manages department record keeping and filing systems
- Acts as liaison between assigned supervisor, other department and parish administrators and the public, gathering and relaying information as needed
- Exercises confidentiality and discretion in processing matters of a sensitive nature.
Clerk Typist II
Jefferson Parish, Department of Risk Management
Jefferson , LA
04.2021 - 04.2022
- Receives, sorts, processes, and distributes daily incoming mail; maintains mail logs and records of mail processed; prepares letters and packages for outgoing mail; ensures proper postage
- Performs typing, keyboard work or related data entry in maintaining and updating records data
- Takes telephone inquiries and complaints, ascertaining the nature of the call, and resolving personally or directing to the appropriate individual or department
- Exercises confidentiality and discretion in processing matters of a sensitive and confidential nature.
Administrative Assistant
Archdiocese of New Orleans, Office of Worship
New Orleans , LA
02.2020 - 03.2020
- Provided administrative and secretarial support to the assistant director and director
- Handled clergy and church members inquiries and complaints in a professional manner
- Answered inbound calls
- Transferred inquiries to appropriate staff
- Developed Microsoft excel spreadsheets
- Acted as a liaison between director and members of multiple churches
- Scheduled members for multiple ministries and workshops.
Accountant
Bubba Gump/ Landry's
New Orleans , LA
09.2017 - 07.2018
- Processed invoices for accounts payable
- Responded to vendor inquiries
- Audited and verified multiple bank drawers for accuracy
- Audited deposits for accuracy
- Disbursed cash drawer
- Orientated new employees and handled employee relations
- Performed payroll each week in a timely manner.
Education
Pickering High School
Skills
- Attention To Detail
- Customer Service
- Finance & Accounting Knowledge
- Written & Oral Communication, Problem solving
- Calendar & Schedule Maintenance
- Preparing Budget
- Mail Handling
- Vendor Relationship
- Prioritize, Coordinate & Delegate
- Microsoft Office
- Evaluate, Plan & Prioritize Clerical Operations
- Invoice Processing
- Data Entry
- Leadership
- Time Management
- Management
- Organizing & Research
- Dependability
Timeline
Administrative Assistant
Jefferson Parish, Department of Risk Management
02.2023 - Current
Clerk Typist III
Jefferson Parish, Department of Risk Management
04.2022 - 02.2023
Clerk Typist II
Jefferson Parish, Department of Risk Management
04.2021 - 04.2022
Administrative Assistant
Archdiocese of New Orleans, Office of Worship
02.2020 - 03.2020
Accountant
Bubba Gump/ Landry's
09.2017 - 07.2018
Pickering High School
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