Bonnie Heinrich
Spring,TX
Summary
Experienced Bookkeeper/Office Administrator with a strength in managing multiple projects simultaneously and fostering a cohesive staff.
Overview
35
35
years of professional experience
Work History
Branch Administrator
BrightView Landscape Services
10.2023 - 08.2024
- Handled complex payroll situations such as back-pay calculations, garnishments, and overtime payments with accuracy and professionalism.
- Reduced errors in payroll calculations with meticulous attention to detail and thorough data verification.
- Responded to employee inquiries to provide information regarding payroll deductions and related issues.
- Managed payroll data entry and processing for 80+ employees to comply with predetermined company guidelines.
- Conducted regular reviews of aged accounts receivable reports, ensuring timely follow-up on past due balances.
- Collaborated with sales team to ensure accurate invoicing and timely collections, resulting in improved cash flow.
- Maintained records by imaging invoices, debits, and credits.
- Reduced outstanding receivables by diligently following up on overdue invoices and negotiating payment plans with clients.
- Enhanced client relationships through effective communication and prompt resolution of billing inquiries or disputes.
- Maintained up-to-date records of accounts payable and receivable, ensuring all financial transactions were accurately recorded.
- Matched purchase orders with invoices and recorded necessary information.
- Managed monthly closing of financial records and reporting, ensuring accuracy and timeliness.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
- Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
- Completed payroll for employees and maintained detailed records of procedures.
Office Manager
Jarco Steel, Inc.
09.2018 - 09.2023
- Manage payroll data entry and processing for 50+ employees to comply with predetermined company guidelines.
- Perform calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Verify and submit timekeeping information for accurate and efficient payroll processing.
- Calculate payroll deductions by accurately using Paychex and process payroll to meet preset requirements.
- Process payroll garnishments such as tax liens and child support.
- Manage employee records on database to maintain accuracy and updated information.
- Respond to employee inquiries to provide information regarding payroll deductions and related issues.
- Complete payroll accurately and timely to meet employee expectations.
- Audit timesheets and payroll records for accuracy.
- Calculate wages, deductions and bonuses in accordance with company policies.
- Update employee files with new details such as changes in address or salary levels.
- Maintain confidentiality of employee records and payroll information.
- Perform data entry tasks and maintain accurate records of employee payroll information.
- Reconcile payroll discrepancies and respond to inquiries from employees.
- Generate reports to track employee time and attendance.
- Respond to employee questions and requests for information in timely and knowledgeable fashion.
- Handled new-hire orientation and basic recruiting tasks for best-in-class talent identification.
- Met with staff to resolve difficult situations related to performance and conflict management.
- Maintained company compliance with local, state, and federal laws, in addition to established organizational standards.
- Maintained payroll and benefits for employees in various locations and diminished financial discrepancies through expert program management.
- Used technologically relevant digital systems to manage payroll and benefits programs.
- Pre-screened resumes prior to sending to corporate hiring managers for consideration.
- Administered employee benefits programs and assisted with open enrollment.
- Handled confidential and sensitive information with discretion and tact.
Office Manager/Bookkeeper
Christine K Jonte' & Associates
04.2000 - 09.2018
- Established efficient workflow processes, monitor daily productivity and implemented modifications to improve overall effectiveness of office personnel and activities
- Inputted daily time and generated client invoices through Timeslips
- Oversaw daily office operations for staff of eight employees
- Processed accounts payable and payroll through Quickbooks
- Prepared semi monthly payroll tax deposits
- Prepared quarterly and yearly reports for the Internal Revenue Service and ensure timely payment of all outstanding taxes owed
- Prepared quarterly reports for Texas Workforce Commission and ensure timely payment for unemployment taxes
- Reconciled company bank and credit card accounts
- Communicated with clients to resolve outstanding balances and/or set up payment plans
- Coordinated office inventory by restocking supplies and placing purchase orders.
Office Manager/Bookkeeper
Law Office Of Joel Nass
11.1994 - 04.2000
- Processed payments and applied to customer balances
- Reviewed collection reports to determine the status of collections and the amounts of outstanding balances
- Prepared vendor invoices and processed incoming payments
- Oversaw daily office operations for staff
- Prepared and distributed payroll for staff
- Processed accounts receivable and accounts payable.
Accounting Clerk
DoubleTree by Hilton Hotel Houston Downtown
05.1989 - 11.1994
- Monitored the status of accounts receivable and payable to facilitate efficient processing
- Contacted customers to collect outstanding payments via one-time or negotiated installment methods
- Processed payments and applied to customer balances
- Monitored payments due from clients and promptly contacted clients with past due payments
- Researched and resolved accounts payable discrepancies.
Education
High School Diploma -
MacArthur High School
Houston, TX1988
Skills
- Team leadership
- Workflow planning
- Time management
- Attention to detail
- Account reconciliation
- Payroll and Benefits Administration
- Office Administration
- Organizational Skills
- Billing
- Payroll Processing
- Bookkeeping
Timeline
Branch Administrator
BrightView Landscape Services
10.2023 - 08.2024
Office Manager
Jarco Steel, Inc.
09.2018 - 09.2023
Office Manager/Bookkeeper
Christine K Jonte' & Associates
04.2000 - 09.2018
Office Manager/Bookkeeper
Law Office Of Joel Nass
11.1994 - 04.2000
Accounting Clerk
DoubleTree by Hilton Hotel Houston Downtown
05.1989 - 11.1994
High School Diploma -
MacArthur High School
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