Brandi Carlson
Puyallup,WA
Summary
Focused Project Management with expertise guiding organizational growth through robust financial strategies and management. Accomplished in recognizing operational inefficiencies and risks by improving internal controls, standards and procedures. Seasoned project management specialist with comprehensive experience in leading projects from inception to completion. Skilled in coordinating cross-functional teams, optimizing processes for efficiency, and implementing innovative solutions to complex challenges. Proven ability to deliver projects on time and within budget while maintaining high standards of quality.
Overview
13
13
years of professional experience
Work History
Project Assistant
Layton Construction Co
Tacoma, WA
06.2023 - Current
- Executed project-related research upon Project Manager's direction.
- Submitted project deliverables to clients, consistently adhering to quality standards.
- Identified project needs by reviewing project objectives and schedules.
- Developed processes and procedures to ensure efficient workflow of projects.
- Maintained comprehensive organization of project files and records.
- Collaborated in weekly status updates with Project Manager to review task progress.
- Acted as point of contact between the Project Manager and other departments, teams within the organization regarding assigned tasks, projects.
- Coordinated meetings and check-ins for team members and supervisors.
- Delivered detailed and timely documentation of project milestones.
- Participated in professional development opportunities to stay current with industry trends and technologies.
- Produced evaluations for budgets, project advancements and expenditure tracking.
Controller
Parretta Plumbing LLC
Graham, WA
April - 08.2022
- Monitored accounting, payroll and financial reporting activities.
- Coordinated timely collections with appropriate project managers and customers to manage cash flow.
- Streamlined operations to achieve new efficiencies, improve on-time collections and reduce invoice processing time
- Oversaw financial reporting, accounts payable and receivable, asset coordination, account management and budgets.
- Managed AP and AR operations, coordinating staff workflows and reviewing completed work to reduce errors.
- Supervised month-end close processes and reconciled treasury transactions.
- Organized and maintained payroll information by entering data, deleting errors, calculating and collecting information.
- Prepared and balanced end-of-period reports and reconciled payroll issues.
- Determined project scope, boundaries, time frame and possible complications to produce accurate estimates.
- Prepared estimates to use in vendor or subcontractor selection.
- Checked construction plans against actual field conditions to prepare estimates.
- Analyzed completed projects to compare estimated costs to actual costs, determining reasons for discrepancies.
Executive Assistant to President
Commercial Wall Systems
03.2018 - 06.2019
- Review all incoming contracts and manage jobs from start to finish
- Daily operations for President, Lead Estimator and CFO, Coordinated multiple schedules using online calendaring system.
- Assisted with Insurance for employees, Time Cards, Accounts Payable
- Project Coordination and Safety Procedures, including all SSSP.
- Coordinated meeting and work schedules for staff teams and executives.
- Took detailed notes in meetings and disseminated information afterward.
- Scheduled and arranged travel and hotel reservations for distance projects.
Director of Sales and Operations
Pacific Grill Catering and Events
06.2017 - 12.2017
- Led sales planning, development and account management to grow existing accounts and establish new sales accounts for Pacific Grill and Courtyard Mariott
- Mentored and internally promoted successful company sales and account management staff into leadership positions to drive company growth.
- Reviewed operational records and reports to project sales and determine profitability.
- Directed and coordinated products, services and sales activities.
- Assistance with Human Resources, Accounting, and Management Team Leadership
- High-level event sales, communication, and execute team procedures.
- Responded to customer concerns efficiently, accurately and with detailed information.
Banquet and Catering Director
CI Shenanigans and the RAM Catering
04.2012 - 06.2017
- Client liaison and planner for all events hosted
- Staff scheduling for all events and Servers in the restaurant
- Floor manager for a fast paced upscale restaurant
- Reconciled daily transactions, balanced cash registers and deposited restaurant's earnings at bank.
- Worked in close collaboration with team members to ensure customers received high-quality service.
- Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
- Worked with clients one on one to create enticing catering menus for array of events from weddings and christenings to work parties and holiday meals.
- Accounting for Catering and Banquet Departments, and scheduled billing for all events on or off site.
- Consistently maintained high levels of cleanliness, organization, storage and sanitation of food and beverage products to ensure quality.
- Coached staff on strategies to enhance performance and improve customer relations.
- Scheduled, organized and led food tastings to facilitate selections and surpass expectations.
- Grew sales of catering services by 6% through strategic marketing and promotions.
- Developed and cultivated lasting relationships within community, promoting business opportunities through effective communication and interpersonal talents.
Education
Bachelor of Science - Construction Management
Grand Canyon University
Puyallup, WA06-2026
Skills
- Quality Assurance Expertise
- Customer Relationship Management
- Documentation Proficiency
- Scope Management Expertise
- Permit Processing
- Strategic Work Planning
- Financial Management
- Project Management
- Account Development and Networking
- Project Development and Lifecycle
- Presentation development
- Customer Relationship Building
- Operations support
- Invoice Management
- Contract documentation management
- Scheduling and calendar management
- Deliverables coordination
Community Service
- Puget Sound Educational Service District- Policy Council Leadership Team-current
- Washington State Association of Head Start and ECEAP President-current
- Parent Ambassador for Washington State Association of Head Start and ECEAP
- Bonney Lake Food Bank Volunteer-2012-2014
Timeline
Project Assistant
Layton Construction Co
06.2023 - Current
Executive Assistant to President
Commercial Wall Systems
03.2018 - 06.2019
Director of Sales and Operations
Pacific Grill Catering and Events
06.2017 - 12.2017
Banquet and Catering Director
CI Shenanigans and the RAM Catering
04.2012 - 06.2017
Controller
Parretta Plumbing LLC
April - 08.2022
Bachelor of Science - Construction Management
Grand Canyon University
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