Summary
Overview
Work History
Education
Skills
Timeline
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Brandi Gray

Dallas,TX

Summary

Adept at driving operational excellence, I leveraged meticulous attention to detail and strong leadership at Debbie Vaughan Productions to enhance productivity and streamline processes. My expertise in QuickBooks and innate ability to foster stakeholder relationships significantly contributed to optimizing budget allocation and improving customer satisfaction.

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.

Results-focused professional adept at supporting executive leadership with precision and efficiency. Proven success in managing complex schedules, overseeing travel arrangements, and handling confidential information with discretion. Known for fostering team collaboration and delivering reliable support in dynamic environments, demonstrating strong organizational and communication skills.

Detail-oriented administrative professional with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills.

Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.

Dynamic individual with hands-on experience in Hospitality and talent for navigating challenges. Brings strong problem-solving skills and proactive approach to new tasks. Known for adaptability, creativity, and results-oriented mindset. Committed to making meaningful contributions and advancing organizational goals.

Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.

Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Hardworking and passionate job seeker with strong organizational skills eager to secure a position. Ready to help team achieve company goals.

Overview

15
15
years of professional experience

Work History

Executive Assistant to the Chief Executive Officer

Debbie Vaughan Productions
01.2012 - Current
  • Organized company events by managing logistics and vendor relationships.
  • Maintained filing systems by organizing documents and records for easy access.
  • Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
  • Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
  • Created expense reports, budgets, and filing systems for management team.
  • Contributed to smooth business operations by planning and organizing meetings and conferences.
  • Maintained confidentiality by handling sensitive information with discretion and professionalism.
  • Managed complex projects to successful completion, ensuring timely delivery of results to the CEO.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Boosted morale with event planning and coordination of company-wide functions, celebrations, or gatherings.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Ensured timely completion of action items by tracking progress and following up on delegated tasks from the CEO.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Promoted organizational culture by implementing new initiatives as directed by the Chief Executive Officer.
  • Enhanced productivity with meticulous organization of documents and files for easy access and retrieval.
  • Facilitated smooth operations within the executive office by overseeing daily tasks and assignments.
  • Reduced expenses through effective negotiation of vendor contracts for office supplies and services.
  • Assisted in budget management by monitoring expenditures, processing expense reports, and reconciling accounts for the executive office.
  • Handled confidential and sensitive information with discretion and tact.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Took notes and dictation at meetings.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Updated and maintained confidential databases and records.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Filed paperwork and organized computer-based information.
  • Led staff and vendors in providing high level of service for owner and guests.
  • Used QuickBooks to produce monthly invoices, reports, and other deliverables.

Executive Assitant to the Owners of Stephan Pyles

Stephan Pyles
11.2009 - 12.2012
  • Optimized budget allocation by conducting thorough financial analysis of departmental expenditures.
  • Led project teams through transitions to minimize disruption and ensure continuity.
  • Cultivated a culture of innovation, enhancing competitive advantage through targeted initiatives.
  • Engaged stakeholders to assess impact of change and address concerns proactively.
  • Enhanced customer satisfaction by streamlining communication channels and improving response times.
  • Reviewed employee concerns and new opportunities to drive business strategies.
  • Mentored junior staff members for accelerated career growth, developing future leaders within the organization.
  • Established long-term client relationships through consistent delivery of high-quality products and services.
  • Assessed and analyzed departmental budgets to find ways to minimize expenses and optimize profits.
  • Identified trends and assessed opportunities to improve processes and execution.
  • Interviewed, recruited and trained new onboarding candidates.
  • Reported issues to higher management with great detail.
  • Handled problematic customers and clients to assist lower-level employees and maintain excellent customer service.
  • Managed purchasing, sales, marketing and customer account operations efficiently.
  • Assisted in recruiting, hiring and training of team members.
  • Recruited, hired, and trained initial personnel, working to establish key internal functions and outline scope of positions for new organization.
  • Scheduled employees for shifts, taking into account customer traffic and employee strengths.

Education

No Degree - Finance

Tarrant County Community College
Fort Worth, TX
05-2000

Skills

  • Document preparation
  • Presentation development
  • Executive support
  • Expense reporting
  • Meeting planning
  • Office administration
  • Calendar management
  • Travel arrangements
  • Meticulous attention to detail
  • Project planning
  • Business administration
  • Customer service
  • Information confidentiality
  • Administrative support
  • Business correspondence
  • Spreadsheet tracking
  • Conflict management
  • Quality control
  • Policy enforcement
  • Performance improvement
  • Task delegation
  • Schedule & calendar planning
  • Office management
  • Report development
  • File organization
  • Travel administration
  • Invoice processing
  • Proofreading
  • Multi-line phone proficiency
  • Mail management
  • Staff management
  • Accounting
  • Conference planning
  • Videoconference preparation
  • Customer Service-oriented
  • Strong problem solver
  • Phone etiquette
  • Professional and mature
  • Excel spreadsheets
  • Interpersonal communication
  • Scheduling
  • Strategic planning
  • Schedule management
  • Advanced MS office suite
  • Project management
  • Mail handling
  • Filing and data archiving
  • Report writing
  • Financial services
  • Process improvements
  • Risk management
  • Appointment setting
  • Payroll
  • Bookkeeping
  • Report analysis
  • Travel coordination
  • Extensive vocabulary
  • Human resources management (HRM)
  • QuickBooks expert
  • AR/AP
  • Administrative support specialist
  • Email management
  • Certified in 10-key
  • Document handling
  • Logistics and schedule management
  • Proper phone etiquette
  • Self-starter
  • Critical thinking
  • Time management
  • Documentation and recordkeeping
  • Materials organization
  • Analytical thinking
  • Team leadership
  • Honest and dependable
  • Team coordination
  • Decision-making
  • Calendar and scheduling software
  • Records management databases
  • Supply ordering
  • Staff training
  • Workflow improvements
  • Expenditures oversight

Timeline

Executive Assistant to the Chief Executive Officer

Debbie Vaughan Productions
01.2012 - Current

Executive Assitant to the Owners of Stephan Pyles

Stephan Pyles
11.2009 - 12.2012

No Degree - Finance

Tarrant County Community College

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Brandi Gray