Brandi Windhab
DeKalb,IL
Summary
Dynamic Executive Assistant and Business Administration professional recognized for exceptional leadership and relationship-building abilities. Proven track record in developing and optimizing detailed administrative and procedural processes that enhance accuracy, efficiency, and alignment with organizational goals. Detail-oriented and results-driven, equipped with strong problem-solving skills and adept at managing daily office functions to ensure seamless operations. Committed to fostering a productive work environment that supports team success and drives business growth.
Overview
12
12
years of professional experience
Work History
Estimating Coordinator & Contracts Administrator
Abbey Construction Co., Inc.
10.2020 - Current
- Direct administrative support to Vice President of Sales for the company
- Organize and gather data for numerous company projects.
- Business Office Management duties pertaining to the company (i.e. new office supply inventory and ordering, scheduling of office related maintenance (printers, plotter machine, private office up-keep, IT related items, etc.)).
- Calendar Management for VP of Sales and Estimators pertaining to upcoming proposal due dates, changes to proposal documentation, and other related items.
- Organization & planning of all Company related events
- Responsible for Prequalification Renewals with our clients, as well as with the State of Illinois
- Project Management:
- Ordering Certificates of Insurance in relation to each specific project.
- Reviewing Contracts to ensure Project Scope of Work matches our Proposals & Terms
- Inputting Project Data into Spectrum to assist Project Accountants with billing
- Keeping track of all Contract related documents
- Applying/Ordering Building Permits related to each project (i.e.: ROW Permits, Contractor Licenses, Sidewalk, Asphalt & Concrete Permits).
- Direct Administrative support to Project Estimators & Project Managers
- Handling all of Abbey's Enrollment requirements on a company wide basis, and as in relation to Construction Projects.
- Responsible for maintaining an electronic filing system, with matching paper filing system for all company related documents.
- Responsible for reviewing Master Agreement Contracts with Vendors and Clients.
- Reviewed and analyzed contract terms to identify potential risks and liabilities.
- Coordinated with cross-functional teams to address contractual obligations effectively.
- Streamlined contract approval processes to improve efficiency and reduce turnaround time.
- Assisted in the preparation of proposals and bids, contributing to successful awarding of new contracts.
- Collaborated with cross-functional teams to develop tailored contract solutions for specific projects.
- Administered [Number] new contracts ranging in value from $[Number] to $[Number].
- Stored and filed contract documents in orderly, organized systems.
Executive Assistant
Request Technology
08.2019 - 05.2020
- Direct Administrative support to President of the company
- Organize and gather data for Weekly Recruiter Meetings
- Organize, gather and update data for daily, weekly or monthly Intake calls with Clientele.
- Responsible for Company Financials (included invoicing, reconciliation, budgets, etc.).
- Business Office Management duties pertaining to the company and Contracted, Direct Hire and Corp-to-Corp Employees (i.e. new hires, disciplinary action, payroll, office supply inventory and ordering).
- Meet with vendors to discuss upcoming Contract renewals
- Implemented Electronic filing system to ensure company efficiency when saving or researching previous company files.
- Responsible for the renewal of all company related contracts with Clientele and Vendors
- Responsible for renewing Liability, Crime, Worker's Compensation and Employee Insurance benefits and plans
- Conduct meetings with ownership and Executive Assistant II, to ensure the company is running smoothly and efficiently.
- Planning and Execution of companywide events for Employee of the Month, Employee Lunches, Employee Birthday's, and other company activities.
- Responsible for inputting and updating New, Closed, or updates to Jobs in PCR data system
- Managed executive calendars, ensuring optimal scheduling and prioritization of appointments.
- Trained junior staff on office procedures, fostering a cohesive team environment and knowledge sharing.
Executive Assistant to CEO
Butterfield Health Care Group, Inc.
01.2018 - 02.2019
- Organize and gather data for Weekly, Monthly Board Meetings, Worker's Compensation Meetings and Insurance Liability/Open Claims Meetings.
- Worked closely with third party insurance company to update, change or renew current insurance policies for all Nursing Facilities and Corporate company policies
- Meet with vendors to discuss upcoming Contract renewals
- Daily, Weekly, and Monthly organization to CEO's Schedule in relation to meetings, conference calls and travel arrangements.
- Worked closely with litigation pertaining open confidential cases for Corporate and Nursing facilities.
- Responsible for heavy calendar management and travel arrangement for CEO and other Ownership.
- Planning and Execution of Corporate wide events for Employee of the Month, Employee Lunches, Employee Birthday's, and Corporate wide Holiday Party for each separate facility and location.
- Responsible for obtaining, issuing out, & collection of Employee Work-Cell Phones.
- Reconciliation pertaining to Company issued Credit Cards
- Business Office Management duties pertaining to Corporate Office and Facility Employees (i.e. new hires, disciplinary action, office supply inventory and ordering).
- Person of Contact and Project Manager for multiple Business Entities with the company umbrella.
- Point of Contact for CEO and three additional C-Level Executives (Owners)
Office Administrator, Church Secretary
ManPower, St. John's Lutheran Church
07.2017 - 01.2018
- Organize/gather data for Weekly and Monthly Board Reports, Board Meetings and Staff Meetings
- Provide Church/Congregation Members with any information pertaining to Church Events and Activities
- Responsible for daily, weekly, and monthly changes to Pastor's Calendar and Church Calendar (in house & online).
- Creative Design of News & Notes, Weekly Worship Folders, Church Activity Flyers, Monthly Church Journal, Church Website (including postings & webpage design), and Church Facebook Page.
- Responsible for ordering supplies to replenish Office inventory, Maintenance inventory and Church inventory.
- Inputting of Data pertaining to Worship Attendance, New Members, Birthdates, Wedding Anniversaries, Baptism Anniversaries via Church Windows Software
Office Manager
A&W Lawn Services
10.2013 - 06.2017
- Hired as Administrative Assistant in 2013 and promoted to Office Manager in 2015.
- Preparation of inputting daily, weekly and monthly Client Invoices, Bills, and Deposits using QuickBooks software
- Office management duties pertaining to employee schedules, disciplinary action, new hires, office supply inventory and ordering, lawn care supplies inventory and ordering, customer accounts and relations.
- Coordination and scheduling of special projects, job schedules, and quotes for any lawn care services requested by client or customer.
- AP/AR experience in collections pertaining to customer accounts
Nanny
Private Family
01.2015 - 09.2016
- Provide daily care for younger child and before/after school care for older child
- Provide all day care for both children during the summer months
- Transportation for children to/from school or other activities during work hours
- Addressed behavioral and learning issues with parents
- Incorporated music and play into developmentally appropriate activities for children
- Maintained a safe play environment by emphasizing and maintaining cleanliness and organization.
- Organized and engaged in recreational activities such as games, puzzles, and reading
- Encouraged curiosity, exploration and problem-solving appropriate to children's development levels.
- Engaged with children on an individual basis in a pleasant manner.
Education
Associates of Applied Sciences - Social Work
Waubonsee Community College
Sugar Grove, IL12.2016
Skills
- Notary: Established 2018
- Business Office Administration & Office Management
- Data Entry & Filing Systems Knowledge/Implementation
- Organization & Attention to Detail
- Heavy Calendar Management & Scheduling
- Travel Arrangements & Itineraries
- Interpersonal, Strong Verbal & Written Communication
- Litigation experience
- Event Planning & Event Management
- New Hire Onboarding Processes
- Conflict Resolution and Confidentiality
- Team Leadership and team building
- Knowledgeable in all Microsoft Programs, QuickBooks & Google Docs
- Project Management & Planning
- Maintaining Electronic Database for company filings
- Advanced Clerical Knowledge
- Self-motivated
Timeline
Estimating Coordinator & Contracts Administrator
Abbey Construction Co., Inc.
10.2020 - Current
Executive Assistant
Request Technology
08.2019 - 05.2020
Executive Assistant to CEO
Butterfield Health Care Group, Inc.
01.2018 - 02.2019
Office Administrator, Church Secretary
ManPower, St. John's Lutheran Church
07.2017 - 01.2018
Nanny
Private Family
01.2015 - 09.2016
Office Manager
A&W Lawn Services
10.2013 - 06.2017
Associates of Applied Sciences - Social Work
Waubonsee Community College