Brandi Ramirez
Chelsea,United States
Summary
Methodical Program Coordinator offers internal document creation, program management and project implementation expertise paired with outstanding time management and multitasking abilities. Resourceful and versatile professional with over 14 years of experience developing and coordinating programs. Experienced Human Resources Program Specialist with 9 years of dedicated service at Civil Air Patrol-United States Air Force. Proven track record in managing and implementing HR programs and policies, including recruitment, employee relations, performance management, and training and development. Seeking challenging opportunities to leverage expertise and contribute to the success of an organization.
Overview
14
14
years of professional experience
Work History
Human Resources Program Specialist
Civil Air Patrol-United States Air Force
Maxwell AFB, AL
12.2019 - Current
- Manager of the Military Personnel Appropriation (MPA) Man-day Tours Program and all other personnel programs for assigned personnel located at nine CAP-USAF organizations (HQ and 8 GSUs); 127 personnel
- Direct representative for HQ CAP-USAF Commander as an implementing agent for policies, directives and procedures as announced by USAF, ACC, 1 AF, and HQ CAP-USAF
- Manages all ARC AEF requirements in the Manpower MPA Management System (M4S) tasked to all CAP-USAF units
- Provides signature authority on Reserve travel orders and tracks funds to ensure funding allocations aren't exceeded
- Reconciles reserve travel orders and funds using AROWS-R, M4S, and DTS
- Advises the Commander on military reserve affairs, administration, and technical matters
- Coordinates increased MPA funding requirements for emergent missions or extended taskings with ACC program managers to ensure appropriate commanders possess the troop strength required for successful, uninterrupted operations
- Assists Reservists with unit integration and programs, including musters, routine training, wingman days, and maintains status reports/slides (readiness, performance reports, fitness status) as well as providing current information on unit events, policy changes, information updates, etc
- Assists and provides guidance for scheduling fitness assessments, ancillary training, sexual assault prevention and other required appointments as needed to ensure readiness items are completed by their due date
- Ensures all personnel actions (i.e., awards and decorations, change of reporting official, performance reports and promotion files etc.) are completed promptly and reported through the proper chain of command for update in Military Personnel Data System
- Shares administrative controls with RIO and advises in the recruitment and selection of qualified individuals for assignment to the Reserve Program
- Works to ensure smooth flow between organizations for on-boarding new personnel and out-processing of separating/retiring personnel.
Secretary
Civil Air Patrol-United States Air Force
Maxwell AFB, AL
07.2016 - 12.2019
- Serves as the principal office assistant for the Commander and Deputy Commander; performing various clerical and administrative duties in support of the organization
- Prepares recurring/nonrecurring correspondence, reports and other documents
- Reviews and finalizes all documents prepared by others in handwritten and electronic drafts
- Composes routine correspondence, proofs and edits correspondence and documents for correct grammar, spelling, capitalization, punctuation and format
- Reviews and processes incoming/outgoing correspondence, materials, publications, regulations and directives
- Streamlined the scheduling and coordination of executive meetings for a team of 3 senior managers, improving efficiency by 30% while managing a multi-line phone system and handling confidential documents
- Maintains Commander, Deputy Commander and Deputy Director's calendar, coordinates meeting arrangements and schedules meetings and conferences
- Schedules appointments/meetings without prior approval in accordance with commander's policies and priorities; coordinates with the commander as necessary
- Independently notes/follows-up on commitments made at meetings and conferences by staff members
- Serves as Records Custodian to establish, maintain, purge and dispose of office records/files in accordance with regulations and procedures
- Establishes updates and maintains office records of various types that may be needed or will assist in the efficient operation of the office
- Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics, tables within text, editing/reformatting electronic drafts and updating or revising existing databases/spreadsheets
- Independently plans and performs complex office automation duties
- ATAAPS Timekeeper for unit.
Secretary
42d Comptroller Squadron
Maxwell AFB, AL
02.2016 - 07.2016
- Serves as the principal office assistant performing various clerical and administrative duties in support of the organization
- Serves as the FARM/COR/RC & Trusted Agent for CPTS/WSA
- Daily use of Microsoft Office, TMT, MICT, vPC, PRDA, AMS, BLSDM
- Prepares a wide variety of recurring and nonrecurring correspondence, reports and other documents
- Reviews and finalizes all documents prepared by others in handwritten or electronic drafts
- Composes routine, non-technical correspondence such as instructions on office procedures, requests for information and letters of acknowledgment/notification
- Consolidates/finalizes information for various reports in accordance with established reporting procedures
- Gathers and summarizes information from files/documents for commander's use in responding to inquiries, recognizing which information is or is not relevant to the issue at hand
- Proofs/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation and format
- Documents are routinely finalized in a timely manner, meeting prescribed suspense dates or established deadlines
- Reviews and processes incoming/outgoing correspondence, materials, publications, regulations and directives.
Squadron Secretary/Executive Assistant
377th Medical Support Squadron
Kirtland AFB, NM
08.2013 - 02.2016
- Secretary for the Squadron Commander, Squadron Superintendent, and Chief of the Medical Staff
- Serves as the principal office assistant performing various clerical and administrative duties in support of the organization
- Prepares a wide variety of recurring and nonrecurring correspondence, reports and other documents
- Reviews and finalizes all documents prepared by others in handwritten or electronic drafts
- Composes routine, non-technical correspondence such as instructions on office procedures, requests for information and letters of acknowledgment/notification
- Consolidates/finalizes information for various reports in accordance with established reporting procedures
- Gathers and summarizes information from files/documents for commander's use in responding to inquiries, recognizing which information is or is not relevant to the issue at hand
- Proofs/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation and format
- Documents are routinely finalized in a timely manner, meeting prescribed suspense dates or established deadlines
- Reviews and processes incoming/outgoing correspondence, materials, publications, regulations and directives
- Additional duties include: Family Member Relocation Clearance Coordinator (FMRCC), Functional Area Records Manager (FARM), ATAAPS Timekeeper and Exceptional Family Member Program (EFMP) Patient Advocate
- Coordinates and processes all medical and education clearances.
Release of Information (ROI) and Overseas Clearance (OSC) Manager
377th Medical Group
Kirtland AFB, NM
07.2011 - 08.2013
- Manages the Release of Information Program: Receives, tracks and makes copies of all requests for copies of medical records
- Enters all requests into an automated tracking log
- Retrieves records from retirement centers when necessary
- Determines record location by using CHCS to identify location
- Ensures all requests from insurance companies are completed and forwarded within established time frames
- Forwards all requests from civilian legal agencies to the Staff Judge Advocate Office for review prior to release of information
- Manages and copies all patient requests for medical copies
- Maintains consent form letters and provides patient with appropriate consent form based on circumstance
- Ensures state of New Mexico laws are complied with in regards to consent and release
- Serves as the Overseas Clearance Manager: Coordinates and processes all medical and education clearances
- Ensures all medical and educational documents required for proper assessment are present prior to scheduling clearance appointment with the Chief of the Medical Staff
- Counsels patients on requirements and coordinates with the proper military personnel
- Maintains files of completed packages in accordance with the AFI
- Sequestered Records Maintenance: Identifies all sequestered medical records
- Maintains strict control and access
- Maintains database including date sequestered, reason, individual who identified record to be sequestered and other pertinent data
- Consistently ensures prompt medical record availability for all patient encounters as well as ensuring the accurate filing of medical records in designated storage bins/files in accordance with established policies
- Maintains strict limited access to designated records, maintains record accountability/control by properly charging out records with manual and electronic procedures
- Regularly conducts an audit of sequestered records maintaining audit documentation.
Mail Clerk (OA)
Air Force Operational Test & Evaluation Center (AFOTEC)
Kirtland AFB, NM
08.2010 - 07.2011
- Receives and processes incoming and outgoing mail (unclassified and classified) for distribution
- Processes incoming/outgoing mail, correspondence, and packages in accordance with agency, postal service, or commercial shipper requirements, establishes new (updates old) distribution patterns and codes and performs similar related duties
- Performs duties such as facing, sacking, bundling and wrapping of outgoing materials; processing registered, certified, express and insured material
- Maintains an up-to-date directory by name, office symbol, telephone number and forwarding address
- Performs other related clerical duties such as storing and distributing internal management documents, maintaining required stock of forms and supplies, maintaining counts of material dispatches, obtaining receipt signatures and operating mailroom equipment
- Applies typing skill and knowledge of basic functions and procedures of word processing software to create, copy, edit and print a variety of standardized documents.
Education
GED -
University of Montevallo
01.1996
Skills
- Performance Assessments
- Skill Development
- Eligibility Determination
- Marketing materials
- Training Coordination
- Staff Development
- Report creation
- Staff development expertise
- Program Optimization
- Needs analysis
- Resource Management
- Program Management
- Standard Operating Procedures
- Scheduling proficiency
- Referral Coordination
- Staff Evaluation
- Report Generation
- Process Improvements
- Data management familiarity
- Office Administration
- Team Oversight
- Human resources understanding
- Persuasive communication style
- Report Preparation
- Expense Tracking
Locations
- Chelsea, Alabama
- United States
Accomplishments
- 2011 Civilian Cat I of the Year - 377 MDG
- 2014 Civilian Cat I of the Quarter x2 - 377 MDG
- 2017 Civilian Cat I of the Quarter - CAP-USAF
- 2017 Civilian Cat I of the Year - CAP-USAF
- 2021 Civilian Cat II of the Quarter - CAP-USAF
- 2021 Civilian Cat II of the Quarter - AFNORTH
Languages
English
Professional
References
References available upon request.
Timeline
Human Resources Program Specialist
Civil Air Patrol-United States Air Force
12.2019 - Current
Secretary
Civil Air Patrol-United States Air Force
07.2016 - 12.2019
Secretary
42d Comptroller Squadron
02.2016 - 07.2016
Squadron Secretary/Executive Assistant
377th Medical Support Squadron
08.2013 - 02.2016
Release of Information (ROI) and Overseas Clearance (OSC) Manager
377th Medical Group
07.2011 - 08.2013
Mail Clerk (OA)
Air Force Operational Test & Evaluation Center (AFOTEC)
08.2010 - 07.2011
GED -
University of Montevallo
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