Brandi Stewart
Office Manager / Assistant Project Manager
Fort Worth,TX
Summary
Dedicated and focused person who excels at prioritizing, completing multiple tasks simultaneously, and following through to achieve project goals. Answers a high volume of incoming calls while handling in person inquiries from clients and colleagues. Flexible and hard working with strong drive to succeed. Authorized to work in the US for any employer. Attentive and personable Office Manager/Assistant Project Manager bringing 10 years of administrative support experience in various office environments.
Overview
17
17
years of professional experience
Work History
Office Manager/Assistant Project Manager
Red Star Construction
Fort Worth, TX
05.2021 - Current
- Oversee/Processed AR
- Oversee/Processed AP
- Oversee/Processed Payroll
- Processed AIA G702/G703 Billing & Lien Waivers
- Oversee/Processed Certified Payroll
- Processed/Oversee Bank and Credit Card Reconciliation
- Notary - Electronic Seal & ink Stamp
- Maintained computer and physical filing systems.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
- Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
- Coached new hires on company processes while managing employees to achieve maximum production.
- Coordinated special projects and managed schedules.
- Compared vendor prices and negotiated for optimal savings.
- Sourced vendors for special project needs and negotiated contracts.
- Arranged corporate and office conferences for company employees and guests.
- Closely monitored accounts to post timely payments and resolve billing discrepancies.
- Developed reports for senior management to outline expenditures, vendor spend and forecasting.
- Performed routine closings, maintained clean, accurate and accessible records and kept close eye on transaction updates throughout each quarter.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
- Prepared internal and regulatory financial reports, balance sheets and income statements.
- Established and checked coding procedures, monitored reports and updated internal files.
- Prepared bills receivable, invoices and bank deposits.
- Posted customer payments by recording cash, checks and credit card transactions.
- Verified discrepancies and resolved clients' billing issues
- Processed incoming payments in accordance with established financial policies.
- Reconciled AR ledger and verified proper posting.
Assistant Manager & Project Coordinator
Nortex Foundation Design
Fort Worth, TX
02.2012 - 05.2021
- Maintained computer and physical filing systems.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
- Reviewed accounts on monthly basis to assess aging and pursue collection of funds.
- Contacted clients with past due accounts to formulate payment plans and discuss restructuring options.
- Prepared and mailed invoices to customers, processed payments and documented account updates.
- Identified, researched and resolved billing variances to maintain system accuracy and currency.
- Researched and resolved customer claims related to shortages, discount violations and returns.
- Oversaw high-volume accounting operations with 2-person team focused on efficient budget administration, AP/AR and other financial management needs.
- Managed monthly reconciliation schedules for assigned accounts.
- Tracked contracts, proposals and waivers to keep billing accurate and current.
- Prevented impending loss and increased profitability by enforcing scheduled collection campaigns, consistently achieving targeted recovery rate.
- Made outbound calls to vendors and customers to discuss and resolve account needs.
- Prepared billing statements and invoices for customer purchases and recorded transaction date, price and fees to support accuracy.
- Responded to inbound inquiries regarding accounts and payments.
- Submitted cash and check deposits and generated cash receipts to record money received.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Gathered requirements for ongoing projects and organized details for management use.
- Counseled departmental leaders to determine issues and deliver solutions to individualized problems and concerns.
- Maintained open communication by presenting regular updates on project status to customers.
- Tracked project and team member performance closely to quickly intervene in mistakes or delays.
- Verified quality of deliverables and conformance to specifications before submitting to clients.
- Managed accurate and timely processing of over 300 invoices per month.
Receptionist
Mimosa Manor
Fort Worth, TX
10.2010 - 02.2012
- Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
- Daily bank deposits, post office mail pick up, posting all mail, delivering all mail.
- Managed over 50 calls per day on multi-line phone system to respond to inquiries and transfer calls to correct departments and personnel.
- Transcribed phone messages and relayed to appropriate personnel.
- Resolved customer issues quickly and notified supervisor immediately when problems escalated.
- Collected Patient payments
- Monitored Patients in reception area
- Assisted various departments to ensure patient safety and activities.
- Assisted Patients with withdrawing funds from their trust fund. While also keeping record of each withdrawal and current balances.
Registered Dental Assistant, Hygienist and Anesthesiologist Assistant, Front, Desk, Sterilization Technician
Western Center Dental
Saginaw, TX
08.2006 - 01.2012
- Registered Dental Assistant
- Sanitized trays, instruments and surfaces for clean dental office setting and patient safety.
- Documented patient dental health information, medical history and vital signs for future reference.
- Scheduled appointments for new and existing customers, factoring in provider availability and scheduling loads.
- Explained treatment procedures and instructed patients on home care guidelines.
- Staged tray for procedures by arranging dental instruments and equipment.
- Prepared comprehensive radiological images, allowing supervisory dental staff to spot cavities, tooth decay and areas needing treatment.
- Supported dentists during procedures to restore teeth, like dental fillings, permanent and temporary crowns, root canals.
- Supported Dentists during extraction procedures.
- Administered desensitizing agents by applying numbing gel to prepare patients for anesthetic injections.
- Cleaned and sanitized dental tools and equipment, straightened treatment rooms and restocked supplies to prep for next patient and maintain health and safety practices.
- Delivered exemplary assistance with patient surgery preparation by administering proper medication, monitoring patients' conditions and determining abnormalities.
- Interviewed patients before, during and after procedures to maintain current knowledge of relevant conditions.
- monitored vital signs and equipment and provided post-anesthesia care instructions.
- Collaborated with other medical professionals to check patient wishes and care.
Education
Some College (No Degree) -
Some College
Fort WorthHigh School Diploma -
Northwest High School
Justin, TX06.2006
Skills
- Office Management
- Accounts Receivable & Accounts Payable
- Cash Flow and Bank/Credit Card Reconciliation
- Biweekly Payroll Processing
- Collections
- Staff Training
- Team Management
- Travel Coordination
- Monthly/Quarterly Tax Filings
- Daily Use Of Microsoft Word, Excel, Teams, One Note
- Office Supplies and Inventory
Timeline
Office Manager/Assistant Project Manager
Red Star Construction
05.2021 - Current
Assistant Manager & Project Coordinator
Nortex Foundation Design
02.2012 - 05.2021
Receptionist
Mimosa Manor
10.2010 - 02.2012
Registered Dental Assistant, Hygienist and Anesthesiologist Assistant, Front, Desk, Sterilization Technician
Western Center Dental
08.2006 - 01.2012
Some College (No Degree) -
Some College
High School Diploma -
Northwest High School
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