Experienced with strong organizational & multitasking skills. Expertise in coordinating office operations, optimizing procedures to support efficient workflows. Focused on fostering teamwork and adapting to changing needs to ensure seamless office functioning. Known for reliability, effective communication, and proactive approach to problem-solving. A quick learner and dynamic individual with human resources, customer service and interpersonal skills - seeking a position with growth and advancement potential.
Overview
10
10
years of professional experience
Work History
Senior Office Services Coordinator
PMI/Swedish Match North America
06.2018 - Current
Support the Swedish Match leadership team with general administrative support including invoice processing, travel arrangements, expense reporting, new housing relocation, office security, meeting coordination, office and workplace experience equipment care, and supply management, & office events planning.
Manage spreadsheets and maintain data currency by importing and exporting data from text files, saved queries, or databases to ensure accurate data availability for managers and decision-makers.
Keep accurate records and documentation for reporting and feedback by utilizing the company database (SharePoint and Workday).
Maintain relationships with vendors that provide services and goods to the office.
Requests building and/or equipment services as needed.
Planning/scheduling renovation updates for the remodel of our office.
Responsible for managing our company Day Porter on daily task regarding the office.
Office Services Coordinator
Greet visitors & answering phones.
Coordinating food, drinks, & tables for company and visitor's lunch.
Daily checks around the office to make sure the employees are comfortable in their work environment.
Maintaining all break area to be stocked for employees & guest.
Sorted and distributed communications according to locations or departments, as well as collected mails to be sent out.
Attached proper postage using a mailing meter machine.
Tracked courier and accountable items (FedEx, UPS, Certified Mail, etc.).
Maintained supply inventory and ordered additional office supplies as needed.
Performed general office clerk duties and errands.
Healthcare Logistics Services – Inventory Control Coordinator
Owens & Minor
04.2017 - 06.2018
Overseeing product supply, to accommodate inventory levels while minimizing waste.
Scheduling & coordinating freight delivery and internal distribution of supplies to various hospital depts. Or clinics.
Verifying receipts from accounts payable. Also, while researching and correcting AP discrepancies.
Checks, receives, break down, & separates incoming customer returns and returns to inventory.
Researching customer errors & resolves.
Using advanced technologies and software (inventory tracking systems), to improve efficiency, provide visibility, & manage supply chain data.