Summary
Overview
Work History
Education
Skills
Timeline
Generic

Brandy Brown

Centre Hall

Summary

Dynamic professional with experience at Penn State University in proposal preparation and budget management. Proven track record in grant administration and financial reporting, enhancing project coordination and resolving complex issues. Adept at fostering collaboration and implementing process improvements, ensuring compliance and efficiency in funding initiatives.

Overview

8
8
years of professional experience

Work History

Proposal & Award Generalist

Penn State University
04.2024 - Current
  • Provide administrative support to the university faculty, staff and departmental administrators in the preparation and submission of federal, state and privately funded grant and contract proposals.
  • Prioritize timelines/schedules through interpretation of potential funding opportunities. Assist faculty and PI’s with proposal preparation through reviewing sponsor and University guidelines and submission requirements.
  • Prepare and finalize proposal budget and cost share; prepare required forms and budget justification; obtain cost share approvals as needed.
  • Resolve issues and implement solutions; initiates process improvements to address systemic issues.
  • Maintain understanding of University research administration policies and guidelines and provide guidance to faculty and staff on appropriate procedures and required approvals.
  • Coordinate with the Office of Sponsored Programs, Research Accounting, Office of Research Protections, and other University contacts as needed throughout the proposal process.
  • Collaborate with college/unit offices on funding opportunities that require special handling.
  • Prepare proposal revisions and respond to requests related to proposal submissions.
  • Maintains standards for organizing and updating OERA’s shared electronic files.
  • Attend and participate in meetings and/or college events as well as the Office of Sponsored Programs and Research Accounting related to assigned responsibilities.

Administrative Support Coordinator 3

Penn State University
08.2021 - 03.2024
  • Manage research grants and funds for the Animal Diagnostics Lab, including processing salary effort distributions, monitoring balances, resolving issues, ensuring appropriate expenditures, and ensuring expiring funds are ready to close. Monitor deadlines. Complete and process change of PI forms. Create invoices for sponsors. Request no cost extensions.
  • Assist, advise, and consult faculty for preparing proposals, budgets, notice of intent, budget justifications, and cost submittal forms.
  • Oversee billing of clientele, manage accounts receivables, review, monitor client accounts, manage delinquent accounts, resolve client account issues, and prepare deposits.
  • Prepare budgets and compile work plans for funding from the Pennsylvania Department of Agriculture; manage funding from other agencies such as the Pennsylvania Fish and Boat Commission, USDA, and other sponsors.
  • Process financial documents and actions in SIMBA, reconcile purchasing card charges in SAP Concur, make travel arrangements, and process travel reimbursements, and utilize Shop OnLion for purchasing needs.
  • Oversee and process human resources actions for hiring to include creating job requisitions for a variety of full-time and part-time positions, coordinate with search committees on the interview process for faculty and staff positions, and complete departmental on-boarding for new hires.
  • Process/coordinate the arrival of international visiting scholars, process new visa documentation and visa renewals for faculty in conjunction with Global Programs using their iStart system.
  • Gather data, compile, and prepare financial and diagnostic testing reports for submission to state and federal agencies, and for the Office of Sponsored programs for invoicing of those agencies.
  • Oversee the day-to-day operations of the reception area of the lab in which the main function is client services.
  • Supervise administrative support assistants; interview, hire, and train reception area staff as needed.

Administrative Support Assistant 4

Penn State University
01.2020 - 08.2021
  • Plan, coordinate and advertise all departmental events such as MatSE 590 weekly seminar speakers, distinguished alumni seminars and receptions, symposiums and donor and alumni visits, pre-seminar socials, monthly Steidle Cafe & Data Science in Materials Series, retirement receptions, faculty, and staff retreats, and biannual EAB meetings.
  • Consult with venue coordinators to secure room reservations, catering, and contracts.
  • Maintain stewardship/endowment files, requiring a high level of confidentiality. Council staff and faculty on how to expend endowment funds based on donor guidelines.
  • Support communication between students and stewardship contacts by informing students of scholarships and awards, collecting and tracking thank you letters from students, composing and mailing donor letters informing them of their scholarship recipients.
  • Prepare and process all financial forms and provide proper budget numbers for payments for events, catering, and room rentals. Process requests for checks for honorariums and complete INTEM form for processing cash awards.

Financial Assistant 3

Penn State University
02.2017 - 01.2020
  • Prepared/initiated financial forms such as SRFC’s, IDCC’s, JVDP’S & other forms in Penn State financial business system.
  • Reconciled & monitored purchasing card transactions.
  • Monitored assigned budgets to verify, reconcile, and resolve errors; investigate and negotiate problem resolution, answer questions and ensure compliance.
  • Processed travel and group meal forms in the Employee Reimbursement System.
  • Ordered and tracked shipments of supplies, computers, farm equipment and other items through the eBuy system.
  • Processed standing orders, purchase orders, and contract orders in the eBuy system.
  • Processed fleet reservations and key requests.

Education

High School Diploma -

Penns Valley Area High School
Spring Mills, PA

Graduate Certificate - ACOR Certification And Education Series

Penn State University

Skills

  • Proposal preparation
  • Budget management
  • Grant administration
  • Financial reporting
  • Cost analysis
  • Project coordination

Timeline

Proposal & Award Generalist

Penn State University
04.2024 - Current

Administrative Support Coordinator 3

Penn State University
08.2021 - 03.2024

Administrative Support Assistant 4

Penn State University
01.2020 - 08.2021

Financial Assistant 3

Penn State University
02.2017 - 01.2020

High School Diploma -

Penns Valley Area High School

Graduate Certificate - ACOR Certification And Education Series

Penn State University

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