Brandy Shine
Arlington,VA
Summary
Experienced candidate skilled in managing back office operations, project workflows, and talent acquisition. Strong problem-solving skills and proactive approach to new tasks. Demonstrates adaptability, creativity, and results-oriented mindset. Committed to making meaningful contributions and advancing organizational goals.
Overview
12
12
years of professional experience
Work History
Founder & Virtual Assistant
Desk Maven, LLC
01.2021 - Current
- Solutions based, results only executive administrative liaison who removes the responsibility of mundane tasks from entrepreneurs and executives of small to mid-size businesses and mission based organizations; regains valuable hours of your day, allowing you to lead your organization, acquire more clients, innovate new products/ services and achieve your ROI.
- Grew clientele from one to four small businesses and non- profits (Motion Picture Association, The Expectations Project, Ivory Zorich Events, MARZ Enterprise) within its first year, enhancing market reach
- Recruit and train event vendors/ contractors ensuring high-quality service delivery for client events
- Develop and implement three year business plan to guide strategic growth and scaling efforts
- Create marketing materials boosting online presence, including e- blasts, SEO, and social media
- Network with professionals to secure new clients, expanding business opportunities, attending events and conferences to increase visibility and attract target audience
- Conduct impactful discovery calls, effectively pitching virtual assistance services to potential clients and driving business growth
Executive Assistant to Vice President & Deputy Director
Brookings Institution
08.2020 - 06.2022
- Liaised with research, onboarding, development, communications, and operations teams for seamless integration
- Cultivated relationships with external networks, donors, and senior leaders to support program goals
- Coordinated executive calendars, ensuring focus on strategic priorities and key initiatives
- Facilitated speaking engagements and back-office logistics, enhancing program visibility and impact
- Orchestrated cross-functional initiatives, fostering synergy between research, development, and operations to drive program efficiency and impact
- Streamlined executive workflows, optimizing time allocation for critical projects and enhancing overall program productivity
- Managed complex logistics, from travel arrangements to expense reconciliation, ensuring seamless operations and compliance with institutional policies
Executive Assistant to Chief Strategy Officer & VP, Business Transformation
Nestlé USA
09.2017 - 07.2020
- Coordinated talent acquisition cycle including search, scheduling, interviewing, onboarding and training of administrative staff
- Managed executive calendars, arrange travel, plan events, collaborate on projects, and prioritize tasks for seamless operation
- Streamlined daily office functions, prepare responses, and manage meeting logistics for efficiency
- Facilitated communication with security, cross- functional departments and vendors to resolve issues and meet demands promptly
- Processed orders and reconcile expenditures, ensuring accurate financial tracking
- Spearheaded growth of Nestle Black Employees Association, driving membership from 2 to 40 and implementing impactful community outreach programs
- Meticulously coordinated logistics for high-profile events, ensuring seamless experiences for visiting board members, CEOs, and investors
Executive Assistant to Chief Operating Officer
Motion Picture Association
10.2015 - 09.2017
- Orchestrated bi-annual Board meetings, liaising with CEO assistants from major studios to ensure flawless execution and strategic alignment
- Aligned COO's calendar with direct reports to delegate minimal projects and maximize time to focus on critical priorities
- Managed COO's travel visas, complex travel, and scheduling, ensuring seamless operations
- Processed COO's expense reports, ensuring accurate financial tracking
- Refined Board of Directors materials, integrating comprehensive data from global offices to enhance strategic planning and transparency
- Facilitated organization-wide events, strengthening company culture and improving employee engagement across multiple departments
Executive Assistant to CEO and SVP, CFO & COO
Calvert Investments, Inc.
11.2012 - 10.2015
- Cultivated robust relationships with key stakeholders, facilitating seamless interactions between executives, board members, and community organizations
- Orchestrated high-level meetings, conferences, and travel for executives, streamlining operations and enhancing productivity across the organization
- Analyzed and routed correspondence, drafted documents, and managed telecommunications, significantly reducing executive workload and improving efficiency
- Identified and recommended strategic speaking opportunities for CEO, enhancing company visibility and strengthening industry partnerships
- Spearheaded company-wide events, from all-associate celebrations to retirement parties, boosting employee morale and fostering a positive work culture
Education
Bachelor of Arts - Communications/ Advertising
California State University, Fullerton
Fullerton, CA06.2005
Certificate - Fashion Styling Foundations
Fashion Institute of Technology
New York, NY03.2024
Certifcate - Notary Public
Office of The Secretary
Washington, DC 07.2021
Certificate - Notary Public
Secretary of State
Commonwealth Of Viriginia02.2021
Skills
- Adobe Acrobat DC
- Airtable
- Alignable
- Asana
- BOX
- Buffer
- Canva
- Concur
- Dashlane
- Facebook/Meta
- Google Apps
- Gusto
- HiHello
- Honeybook
- HootSuite
- HubSpot
- Hue & Stripe
- Later
- LastPass
- Mailchimp
- Microsoft Office 365
- Monday
- 1Password
- Peoplesoft
- Pipedrive
- PUREsight
- QuickBooks
- Salesforce
- Sender
- SharePoint
- Slack
- Square
- Squarespace
- Timecamp
- Toggl
- Trello
- Zapier
- Zkipster
- Zoom
Affiliations
- Virginia Black Business Chamber of Commerce
- Fashion Group International, DC Chapter
Character Traits
Adaptability- Teamwork- Communication- Creativity- Conflict Resolution- Critical Thinking- Leadership- Time Management- Emotional Intelligence- Organization- Reliable- Decision Making- Integrity- Flexibility- Personable- Ambivert- ENTJ- Results Driven- Trustworthy- Transparent- Autonomous
Timeline
Founder & Virtual Assistant
Desk Maven, LLC
01.2021 - Current
Executive Assistant to Vice President & Deputy Director
Brookings Institution
08.2020 - 06.2022
Executive Assistant to Chief Strategy Officer & VP, Business Transformation
Nestlé USA
09.2017 - 07.2020
Executive Assistant to Chief Operating Officer
Motion Picture Association
10.2015 - 09.2017
Executive Assistant to CEO and SVP, CFO & COO
Calvert Investments, Inc.
11.2012 - 10.2015
Bachelor of Arts - Communications/ Advertising
California State University, Fullerton
Certificate - Fashion Styling Foundations
Fashion Institute of Technology
Certifcate - Notary Public
Office of The Secretary
Certificate - Notary Public
Secretary of State
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