Breana Coburn

Responsible for assisting the Federal Protective Service (FPS) Program Management Division (PMD) Contracts and Acquisition with procurement planning tasks for Directorate, including researching market conditions, supplies and services. Develop and compile data for management reports involving acquisition activities.

Specific accomplishments were:

Prepares contract-related documents such as statements of work (SOW), statements of objectives (SOO), and Performance Work Statements (PWS), (CPARS) Contractor Performance Assessment Reporting on performance evaluations that detail the scope, required tasks, or schedule of deliverables, to meet the customer’s requirements; and managing the contract contractor performance, and ensure compliance with contract terms and conditions through all contract phrases.

Serves as a government representative to contracted service providers and as a technical resource to staff who apply regulations and government policies related to contracting.

Assists in the negotiations between contractors and the Government. Evaluating technical submissions, bids, or offers under solicitation. Proving guidance of Department procurement and contract administration to program offices and user functions.

Researches and complies market research to identify “Best Value” for the government and assisting with the contract closeout activities.

Prepares and reviews cost proposals including analysis of solicitation requirements, and development of proposal responses for the Directorate for continuous operation of contracts. Ensures that proposals follow Request for Proposal (RFP) requirements.

Conducts analyses and reports on past, current, and future performance and spend data to select the best

strategy.

Monitors Small Business activities to include coordinating with technical staff, maintaining records and support report preparation and submission.

Utilizes project management skills of monitoring project scope, time, cost, quality and risk management principles to report potential risk to senior leadership and ensure that agency operates within the established programmatic constraints.

Collaborated with cross-functional teams to streamline procurement processes and enhance operational efficiency.

Analyzed acquisition trends to inform purchasing strategies and optimize resource allocation.

Ensured adherence of The United States Coast Guard with The National Archives and Records Administration (NARA) records policies, managing the lifecycle of essential records with applicable statutory and regulatory requirements. This role required an understanding of records management and compliance with all mandatory EEOC, IT, Security and other training sessions.

Specific accomplishments were:

Record Maintenance: Manage both physical and digital records, ensuring they are accurately stored, easily accessible, and properly classified. Orchestrate smooth communication with NARA, overseeing document signings and record schedules, culminating in successful transfers and agency compliance of non-classified records.

Policy Development: Develop and implement records management policies and procedures to ensure compliance with legal and ethical standards.

Lifecycle Management: Oversee the entire lifecycle of records from creation to disposal, including retention schedules and secure destruction of outdated non-classified records.

Audits and Compliance: Conduct regular audits to verify the accuracy and completeness of records, ensuring compliance with internal and external standards. Led compliance audits and reviews: Conducted regular internal audits to assess recordkeeping practices and ensure adherence to federal laws (e.g., Federal Records Act) and National Archives and Records Administration (NARA) policies.

Achieved high compliance rates: Documented a 95–100% compliance rate with legal and regulatory requirements during internal and external audits.

Implemented a new electronic records system: Led the successful migration from physical to an Electronic Document and Records Management System (EDRMS), improving document accessibility and streamlining workflows.

Managed a large-scale digitization project: Oversaw the scanning and conversion of hundreds of thousands of paper records into a secure digital format, reducing physical storage needs and costs by a significant percentage.

Responsible for management of software licenses for multiple COTS and SaaS products, ensuring compliance and timely procurement. Specific accomplishments were:

Identify, create, and implement process improvements to streamline acquisition performance (Strategy Roadmap, CY Goals, BRM etc.).

Analyzed operational processes to identify inefficiencies and recommended strategic improvements.

Collaborated with cross-functional teams to implement project management tools, enhancing workflow visibility.

Multi-task, prioritize and deliver high-quality, accurate work within targeted deadlines needed, serves as liaison between OCICB (Office of Cyber Infrastructure and Computational Biology), Vendors/ reseller, and different division organizations including Software Engineering Branch (SEB), & Analytics, Visualizations, Insights, and Data Science (AVID).

Conduct risk assessment and business review of applicant/vendor. Review, analyze and evaluate procurement application packages for compliance with Federal and NIH license regulations, memorandums, and policy. Provide comprehensive recommendations when compliance concerns are identified.

Process license related activities, awards, and amendments using appropriate templates and format.

Review and approve financial reports submitted by vendor/reseller. Verifies accuracy of financial report through the review of the ratified award document(s), oversees amendments, AMBIS, and terms and conditions (JOFOC, SOW, BOM, IGCE, MOU ETC)).

Ensure OCICB’s electronic license management financial system agrees with the AMBIS (Administrative Management Budget Information System) & ALMP (Automated License Management Project) Tool.

Oversee the strategic planning process including branding, marketing, budget creation and forecasting, financial evaluation, and business performance. OCICB benefited with a 37% saving on on-going licenses throughout the region.

Prepared written assessments consistent with and conclusively support each evaluation decision to assist the Contracting Officer with contract selection and determining best value for the government.

Ensured services and supplies from vendors, contractors, and other federal agencies meet the performance requirements in terms of price, quality, and quantity to support department needs.

Utilized project management skills of monitoring project scope, time, cost, quality, and risk management principles to report potential risk to senior leadership and ensure that the agency operates within the established programmatic constraints.

Strategically planned and directed logistics, overseeing an extensive inventory of over 52 license procurement packages, collectively valued at more than $20 million. Executed precise management and coordination, maintaining an impeccable record of 100% accuracy consecutively.

Assisted in the development and execution of plans to build strategic partnerships and business process relationships with stakeholders through creativity, efficiency, trust, and open communication.

Managed cross-functional activities and special assignments, tackling complex project plans to meet organizational needs. Led regional office renovation projects with budgets exceeding $1M.

Trained staff on compliance: Developed training materials and conducted training sessions for staff on licensing policies and compliance requirements.

Created internal policies: Worked with the legal department to develop and implement a comprehensive licensing policy, improving understanding and reducing risks across the agency.

Standardized procedures: Documented and standardized department procedures to ensure consistent application of policies.

Deep understanding of theological concepts and the ability to provide spiritual guidance and leadership to the congregation.

Streamlined licensing process: Assisted in the development of a digital solution that streamlined the inspection and compliance monitoring process.

Enhanced operational efficiency: Developed and maintained automated tracking systems for licensing deadlines and requirements, enhancing overall efficiency.

Responsible for providing post award support to The U.S. Department of Transportation Federal Highway Administration (FHWA) National Highway Institute (NHI) educational tools that were to be upgraded to successfully support the Fifth Generation (5G) technology standard and 508 compliance requirements.

Specific accomplishments were:

Monitor and track contractors progress to ensure timely submission of courses and provide
feedback as needed.

Communicate and coordinate with Contracting Officer (CO) if awardee has been performing unsatisfactory to the terms feedback as needed.

Communicate and coordinate with CO if awardee has been performing unsatisfactory to the terms
of the contract.

Review proposals provided by award recipients that outline their process and progress, the expected date of completion and any amendments to agreed timeline if necessary and compare for accuracy with FHWA/NHI status reports.

Assess submitted prototypes to ensure accuracy, functionality and 508 compliance requirements are met.

Verify and Monitor awardee production for compliance of the solicitation ensuring all appropriate solicitation terms and conditions are met. Recommend and prepare unique terms and conditions as needed.

Provide expert knowledge of Federal contracting law, regulation, policies, precedents and related principles, policies, procedures, and audits.

Conduct research, and performing analysis of procurement requirements, including technical and cost data.

Schedule, facilitate, and lead working groups and activities for various steps in procurement and contractual processes and review to develop bureau/agency guidelines and recommendations. Evaluate bid responsiveness, contractor responsibility and contractor performance.

Utilized project management skills of monitoring project scope, time, cost, quality, and risk management principles to report potential risk to senior leadership and ensure that the agency operates within the established programmatic constraints.

Coordinated executive schedules and prioritized appointments to enhance organizational efficiency.

Managed communications, ensuring timely responses and effective information flow among stakeholders.

Developed and maintained filing systems for critical documents, improving accessibility and retrieval time.

Assisted in preparation of meeting agendas, materials, and minutes to support executive decision-making processes.

Responsible for the Aircraft Certification Services (AIR) high level administrative functions. Typically
specialized programs and or investigations on/for Aircraft incidents and accidents. Preparing tracking and
budget managing expenditures, correspondence, purchasing and compiling, inventory; track and organize
information from senior government (ie. Administrator, Congressional, Whistlebowers)

Specific accomplishments were:
Prepare detailed written memoranda that synthesize due diligence findings, demographic and economic
data collection, financial model outputs, market trends, and investment recommendations/business plan
for the purpose of Boeing 737 Aircraft failure investigations.

Manage and amend the due diligence process in close collaboration with Chief of Staff, Special
assistant(s), Flight Standards, to be shared with Engineers and private companies (airlines, airports.
etc).

Interact with a variety of foreign government personnel's and liaison staff in order to pursue
opportunities aggressively and creatively while representing AIR in an ethical and high integrity manner.