BREE BLAIR
Marana,AZ
Summary
Detail-oriented Administrative Assistant with 8 years of experience boosts program efficiency through top-notch support to all staff. Dedicated to enhancing procedures and reducing waste with efficiency-driven and organized approaches. Excellent communication, interpersonal and decision-making abilities.
Overview
12
12
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
University Of Arizona Foundation
07.2023 - Current
- Streamlined communication by managing correspondence between the CEO and external stakeholders.
- Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
- Enhanced productivity with meticulous organization of documents and files for easy access and retrieval.
- Managed complex projects to successful completion, ensuring timely delivery of results to the CEO.
- Maintained confidentiality by handling sensitive information with discretion and professionalism.
- Increased meeting effectiveness with detailed preparation of agendas, materials, and minutes.
- Contributed to strategic planning by providing administrative support during Board of Directors'' meetings.
- Implemented efficient document control systems that ensured timely updating and archiving of important records.
- Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
Administrative Assistant
University of Arizona Foundation
11.2022 - 07.2023
- Scheduled office meetings and client appointments for staff teams.
- Monitored supervisor's work calendar and scheduled appointments, and meetings.
- Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
- Processed invoices and expenses using FE Nxt.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
Program Assistant
U.S. VETS
09.2021 - 08.2022
- Provided support to Case Management department in maintaining files, preparation for audits, and correction of any deficiencies
- Monitored and maintained supply inventory, coordinated purchase orders, allocated expenses, and monitored vendor balances
- Planned periodic events for donors, partners, clients, and staff
- Gathered information and entered details into computer tracking spreadsheets, documents and databases for clients and program information
- Provided direct and confidential support to management, staff members, and interns
- Assisted with planning and coordinating day-to-day and special program activities
- Made copies, proofed documents and distributed mail to provide administrative support to staff
- Managed both digital and physical filing systems and retrieved documents as required for compliance with grant-mandated systems
- Conducted research to assist with routine tasks and special projects
- Drafted agendas, recorded minutes and generated documents to facilitate meetings.
Property Manager
344 North, LLC
08.2018 - 01.2020
- Minimized vacancy periods by collaborating with building owners to strategize improvements to marketing initiatives, business plans and tenant outreach programs
- Monitored timely receipt and reconciliation of rent collections in accordance with landlord and resident statutes
- Maintained original leases and renewal documents in digital format for property owner
- Completed final move-out walk-throughs with tenants to identify required repairs
- Handled tenant complaints promptly and appropriately, calling in repairmen and other support services
- Monitored progress of construction and maintenance projects and notified appropriate individuals of project updates, delays and schedule changes
- Maintained operational facilities attractive to potential tenants by organizing regular maintenance, major repairs and capital improvement projects.
Endodontic Assistant
Eastern Idaho Endodontics, Idaho Falls
04.2018 - 09.2018
- Sanitized dental tools and equipment, straightened treatment rooms and restocked supplies to prep for next patient and maintain health and safety practices
- Entered patient data into computer system, adhering to strict privacy laws and maintaining high level of accuracy
- Prepared patient X-rays and images for review by endodontist
- Recorded patients' health histories, documented current symptoms and pulled up records from prior visits for dentists to view and evaluate
- Assisted dentists by passing instruments, suctioning intraoral fluids, for routine root canal therapies and surgeries.
Administrative Assistant
United States Air Force
02.2012 - 04.2018
- Executed record filing system to improve document organization and management
- Restocked supplies and submitted purchase orders to maintain stock levels
- Recorded meeting minutes to provide historical account of actions, measure progress against strategic plan and drive accountability
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
- Edited documents to improve accuracy of language, flow and readability prior to routing for signatures
- Maintained complete accountability during redeployment of all sensitive items and communication equipment
- Prepared registered and certified mail for dispatch
- Scheduled office meetings and client appointments for commander
- Logged and filed classified documents
- Offered technical support and troubleshot issues to enhance office productivity.
Education
University of Arizona
Tucson, AZBachelor of Science - Psychology
Idaho State University
Pocatello, ID05.2024
Air Force Training Course
Biloxi, MS11.2015
Skills
- Vendor Relations and Management
- Teamwork and Collaboration
- Financial Reporting
- Calendar Management
Timeline
Executive Assistant to the Chief Executive Officer
University Of Arizona Foundation
07.2023 - Current
Administrative Assistant
University of Arizona Foundation
11.2022 - 07.2023
Program Assistant
U.S. VETS
09.2021 - 08.2022
Property Manager
344 North, LLC
08.2018 - 01.2020
Endodontic Assistant
Eastern Idaho Endodontics, Idaho Falls
04.2018 - 09.2018
Administrative Assistant
United States Air Force
02.2012 - 04.2018
University of Arizona
Bachelor of Science - Psychology
Idaho State University
Air Force Training Course
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