Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
33
33
years of professional experience
Work History
Prosecuting Legal Assistant
Law Offices of Rudolph F. Magna
05.2000 - 10.2022
Maintenance of files, records, and documents in systems
Prepare confidential records and reports for attorneys
Maintain attorney court schedules
Responsible for keeping records of all important documents and other important files with high level of confidentiality
Prepared motions, Petitions to Revoke, Jury Instructions and Trial Schedules for Attorney.
Filed court documents with court clerk on behalf of attorneys.
Organized documents to manage paper and electronic filing systems of clients.
Handled office scheduling and made notes for deadlines, motions, and other important dates.
Managed defendant records with confidentiality, and extreme discretion.
Maintain good communication with Chief of police, Police Officers and Records Clerk.
Managed Filing System, Entered data and completed other clerical task.
Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Demonstrated respect, friendliness and willingness to help wherever needed
Paid attention to detail while completing assignments
Worked well in team setting, providing support and guidance
Passionate about learning and committed to continual improvement
Maintained courteous and effective working relationships
Administrative Assistant
Graham, Graham, Sbertolli Law Firm
01.1999 - 01.2000
Handle all real estate transactions and prepared real estate documents
Provide administrative support to attorney’s and coordinate all schedules
Organize and plan all luncheons and meetings
Maintain filing and organizing of documents
Maintain good communication with all clients
Responsible for providing assistance to attorneys and handling daily administrative duties.
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient
Sr. Marketing Coordinator
Paris Presents Inc.
05.1995 - 03.1999
Coordinating products and merchandising displays for photography,
Log in and circulate for approval of all art for reproduction to purchasing
Log in and keep track of all invoices on a weekly basis, generate sales force samples for all programs, proofread package artwork as needed
Work with internal departments to coordinate information and product needed by external parties for preparing various comps for presentations.
Created a tracking system for all on going projects, maintaining, organizing and storing of all products in the marketing area.
Engineering Aide
Underwriters Laboratories
06.1989 - 06.1995
Administrative and secretarial support for the Associate Managing Engineer and 17 staff members to keep department functioning and workflows running smoothly.
Recording and tracking of vacation, sick time and tracking of travel itineraries
Reviewing of expense reports
Word processing of correspondence and memos, answering phones and directing of calls
Training of new Engineering Aides
Maintained client testing specifications and associated specification documentation and assisted Engineers with clients.
Opened and closed small projects
Stocking and ordering of directories, monitoring of section office supplies and maintenance and distribution of Testing Standards Library information to clients.
Education
High School Diploma -
Round Lake High School
Round Lake, IL
06.1988
Skills
Proficient in Computer Operations
Knowledge of MS Office (Excel, Word, Access, Worlddox and Outlook
Effective problem solver; prioritize and manage heavy workflow without direct supervision
Work very cooperatively with legal and non-legal staff
Paralegal/Executive Administrator to Managing Partner at Law Offices of Joseph E. Ashmore, Jr. P.C./Ashmore Law FirmParalegal/Executive Administrator to Managing Partner at Law Offices of Joseph E. Ashmore, Jr. P.C./Ashmore Law Firm