Brenda Gaines
Accounting
Tylertown,MS
Summary
My goal is to work in a friendly environment where my qualifications, accountabilities, and people skills can be utilized. Talented Accounts Payable with exceptional track record in accounts payable operations and top-notch leadership abilities. Coordinates department workflow and manages accounting functions in fast-paced environments by leveraging excellent organizational and communication skills. Detail-oriented and reliable manager with more than 10 years of progressive industry experience .
Overview
37
37
years of professional experience
Work History
Accounts Payable Coordinator
City Of Mccomb City - Mccomb, Ms
09.2022 - Current
- Managed vendor relationships, ensuring prompt responses to inquiries and resolving disputes.
- Coordinated with other departments as needed for approval or clarification on invoiced items, promoting effective cross-functional collaboration throughout the organization.
- Processed check disbursements and reconciled related ledger.
- Assisted with month-end closing tasks, ensuring timely completion of financial statements.
- Maintained a high level of confidentiality when handling sensitive financial data, ensuring the utmost discretion and professionalism in all dealings with internal and external stakeholders.
- Completed month-end closings with journal entries and reconciling accounts.
- Facilitated timely payments by monitoring accounts payable aging reports and prioritizing high-risk items.
- Supported audit processes, gathering necessary documentation to ensure compliance with company policies and regulations.
- Streamlined invoice processing by implementing an efficient filing system.
- Tracked expenditures and prepared reports for records and management review.
- Generated and submitted invoices based upon established accounts receivable schedules and terms.
- Participated in budget preparation, analyzing historical spending patterns to create accurate forecasts for future expenses.
- Streamlined bookkeeping procedures to increase efficiency and productivity.
Administrative Assistant
South Pike School District
01.2018 - 09.2022
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Responded to inquiries from callers seeking information.
- Maintained a clean and welcoming office environment, fostering positive impressions among clients and visitors alike.
- Created and updated records and files to maintain document compliance.
- Sorted, opened, and routed mail and deliveries to meet business requirements.
- Expedited invoice processing, ensuring accurate recording of financial transactions in the accounting system.
- Ensured timely completion of projects with diligent task prioritization, delegation, and followup.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Screened and transferred incoming calls, took down messages, and transmitted information and documents to internal personnel.
- Streamlined communication for management by reviewing correspondence, arranging conference calls, and preparing meeting materials.
- Expedited project completion by assisting colleagues with clerical tasks such as typing documents, proofreading material, and formatting presentations.
- Managed document control processes by updating databases, scanning records, and archiving files for easy retrieval.
- Reduced overhead costs with effective inventory management of office supplies and equipment maintenance.
- Maintained files and records by implementing effective filing systems that boosted efficiency and organization.
- Performed monthly financial reporting and recorded payments to keep accounting system updated.
- Entered and maintained departmental records in company database.
- Coordinated with human resources department to handle payroll and personnel databases.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
Accounts Payable
Enterprise Journal
01.2011 - 01.2013
- Assist Business Office Manager, Process Payroll, Bill active accounts at the end of each month, Post payments and credits to accounts, Answer telephone in a professional and timely manner, Accounts payables and receivables, Get revenue reports to Editor daily, Assist Sale Reps with their active accounts, Balance daily reports, Balance and close end of the month reports, Organize finances, control cash flow, Keep up with tax laws, Help plan and organize financial activities
Administrative Assistant
Sanderson Farms, Inc.
01.2004 - 01.2009
- Answering telephone in a professional and timely manner, cheerfully greeting employees and customers, Assist Human Resource Manager, QuickBooks Accounting, Excel Spreadsheet, Processing employee database changes, Maintain personnel department
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Scheduled office meetings and client appointments for staff teams.
- Executed record filing system to improve document organization and management.
- Schedule drug screens for new hires
- Coordinate orientation
- Maintain and update personnel files for 1200 employees
- Oversee Safety Program
- Perform othe duties as assigned
Secretary
Orleans Furniture
01.2003 - 01.2004
- Answer telephone, Typing, filing, data entry, QuickBooks Accounting, Excel Spreadsheet, Assist Sales Manager
Administrative Assistant
Tylertown Elementary School
01.1999 - 01.2003
- Answering telephone, typing, filing, QuickBooks accounting, excel spreadsheet, and data entry, Assist Administrative with grants, budgets, personal data changes, and track employee attendance and leave of absence paperwork
Coding Reimbursement Specialists
Earl K. Long Hospital
01.1995 - 01.1999
- Working knowledge of Current Procedural Terminology (CPT), Knowledge of International Classification of Disease, Clinical Modification, Coding Principals, governmental regulations, Third party payer (e.g., surgery, X-ray), Make sure that patient records are accurately for reimbursement, Excellent interpersonal skills
Training Coordinator
Wal-mart
01.1987 - 01.1994
- Call in applicants for interviews, Screen applications for hiring process, Assist Personnel Manager, Process employee changes, Train new hires, Payroll, set up interviews
- Assure that employees receive benefit information
- Assure completion of new hire application
- Coordinates employee orientation
- Prepare and maintain workers' compensation file
- Maintained accurate records of employee participation in training events, tracking progress towards learning objectives.
- Coordinated with department leaders to identify training needs and develop targeted solutions.
- Collaborated with department managers to design customized training plans aligned with organizational goals.
- Created and maintained detailed training records and reports for management review.
- Evaluated the effectiveness of training initiatives, making adjustments as needed to optimize results.
- Selected, developed and delivered classroom and online training materials to meet program needs.
- Verified training program compliance with applicable laws and regulations.
- Compiled training handbook and related course materials.
- Managed budgets for training programs, ensuring optimal allocation of resources for maximum impact.
- Developed and executed strategies to improve training program performance.
- Met department budgets by monitoring and reviewing training expenses.
- Wrote training manuals for Wal-mart employees positions according to strict company guidelines and proper protocols.
Education
Bachelor of Science - Elementary Education
University of Phoenix
Phoenix, AR01.2013
Associate of Arts - Business Administration
Spencer Business College
Baton Rouge, LA12.1986
Associate of Arts - Accounting
Southwest MS Jr. College
Summit, MS05.1986
Salem High School
Tylertown, MS05.1982
Skills
- Typing
- Microsoft Office
- Microsoft Word
- Excel Spreadsheet
- QuickBooks Accounting
- Peachtree Accounting Software
- PowerPoint
- Excellent Computer Skills
- Excellent oral and communication skills
- Strong interpersonal skills
- Supervisory skills
- Processing Experience
References
- Brian Williams, Corporate Manager, Sanderson Farms, Inc., (601)649-4030
- Dr. Felicia Prince, Principal, Walthall County Schools, (601)876-6180
- Danny McCallum, Superintendent of Education, Walthall County Schools, (601)876-3401
- Dr. Geneva Holmes, Principal (601)395-2598
Timeline
Accounts Payable Coordinator
City Of Mccomb City - Mccomb, Ms
09.2022 - Current
Administrative Assistant
South Pike School District
01.2018 - 09.2022
Accounts Payable
Enterprise Journal
01.2011 - 01.2013
Administrative Assistant
Sanderson Farms, Inc.
01.2004 - 01.2009
Secretary
Orleans Furniture
01.2003 - 01.2004
Administrative Assistant
Tylertown Elementary School
01.1999 - 01.2003
Coding Reimbursement Specialists
Earl K. Long Hospital
01.1995 - 01.1999
Training Coordinator
Wal-mart
01.1987 - 01.1994
Bachelor of Science - Elementary Education
University of Phoenix
Associate of Arts - Business Administration
Spencer Business College
Associate of Arts - Accounting
Southwest MS Jr. College
Salem High School
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