Brenda Paxton
Administrative Paraprofessional
Bismarck,ND
Summary
Organized and dedicated Paraprofessional with proven track record of providing exceptional service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
36
36
years of professional experience
2
2
years of post-secondary education
3
3
Certificates
Work History
Secretary
New Life Church
Bismarck, ND
12.2018 - Current
- Design and create online and print content for weekly and upcoming events.
- Complete account reconciliation, process invoices, prepare deposits.
- Maintain updated member information in church data system.
Children's Library Associate
Bismarck Veterans Memorial Public Library
Bismarck, ND
12.2016 - Current
- Educate patrons on use of reference sources, card catalogs and automated information systems.
- Possess a strong understanding of various methods for cataloging books and other materials.
- Process new materials for public use and inclusion in library collection.
- Proper repair of damaged books for return to collection.
- Answer patron questions in-person or by phone regarding library services, resources, and to help locate desired materials.
- Market library's many services to visitors and patrons through active communication and creation of visually-stimulating book displays.
Owner / Operator
Hillview Organic Farm
Mandan, ND
11.2015 - 11.2016
- Developed and implemented business plan for agribusiness startup.
- Managed day-to-day business operations.
- Reconciled daily sales, returns and financial reports in QuickBooks.
- Aligned branding initiatives and sales strategies.
- Conducted target market research to discover customer needs and analyze competitor trends.
- Created and monitored promotional approaches to increase sales and profit levels.
- Introduced new methods, practices and systems to reduce processing time.
- Established foundational processes for business operations.
Consultant
Rocky Mountain Business Equipment
Gillette, WY
03.2008 - 07.2012
- Provided complete payroll services including: State and Federal Employment Tax computation and payment, Sales/Use Tax computation and payment, Accounts Receivable/Accounts Payable, Financial Reports. Assisted with new software implementation.
Assistant Manager
Trinity Exploration, LLP
Gillette, WY
06.2006 - 03.2011
- Creation and implementation of accounting system in business startup.
- Performed all aspects payroll, time tracking, tax reporting and payroll liabilities across multiple state boundaries - including worker's compensation.
- Create, implement and govern purchasing practices and job expense coding.
- Produce, implement and manage operating budget.
- Maintain accrual entries.
- Prepare, analyze and present financial reports: Statement of Cash Flows, Profit & Loss, and Balance Sheet.
- Maintain communication with financial team of Partners, Managers, Investors, Brokers, Accountants and Bankers.
- Develop business practices to reduce duplication of effort in various office functions.
- Create efficient system for advertising, screening and interviewing applicants.
- Research and implement guidelines for company safety training (CPR, First Aid, OSHA)
- Aid in the progression of business development and expansion plans to market potential investors and joint venture partners.
- Define guidelines and develop procedures to meet regulatory requirements for various state licensing boards.
- Research equipment needs, develop proposals and cost analyses.
- Research and develop safety policies and procedures for specific project requirements.
- Establish standards to comply with local, state and federal safety standards - including training and certifications.
Office Manager
ARCADIS Greystone
Gillette, WY
05.2001 - 09.2005
- Compared vendor prices and negotiated for optimal savings.
- Oversaw work processes and performed quality control tasks to reduce production times.
- Maintained computer and physical filing systems.
- Sourced vendors for special project needs and negotiated contracts.
- Developed standard operating procedures for administrative employees.
- Coordinated special projects and managed schedules.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Coached new hires on company processes while managing administrative employees to achieve maximum production.
- Coordinated and aligned corporate and office schedules and disseminated important work information to employees.
Legal Secretary
Powder River Coal Company
Gillette, WY
08.1995 - 04.2001
- Developed and maintained filing and retrieval systems.
- Created, indexed and maintained customer contract binders.
- Prepared and edited legal correspondence, contracts, reports and presentations.
- Arranged for delivery of legal correspondence to customers, regulators and corporate office.
- Conducted research and helped develop strategies to address various legal and legislative issues.
- Prepared expense reports and tracked costs.
- Coordinated approval process for charitable and public relations contributions.
Maintenance Administrative Assistant
North Antelope Coal Company Subsidiary Of PRCC
Gillette, WY
10.1989 - 08.1995
- Opened and properly distributed incoming mail to promote quicker response to internal client inquiries.
- Managed filing system, entered data and completed other clerical tasks.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Used Microsoft Office to prepare various correspondence, reports and other written material.
- Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
- Continually sought methods for improving daily operations, communications with internal clients, recordkeeping and data entry for increased efficiency.
- Surpassed team goals by partnering with colleagues to implement best practices and protocols.
- Increased employee knowledge of company projects by creating a newsletter with detailed weekly updates.
- Successfully completed special projects to exceed goals of both the maintenance department and overall organization.
- Volunteered to help with special projects of varying degrees of complexity.
Education
Associate of Arts - Liberal Arts And General Studies
Northern Wyoming Community College District
Gillette 08.2012 - 05.2014
Skills
Managing online purchasing activities
undefinedCertification
Project Management Skills Training, Gener8tor
Timeline
Project Management Skills Training, Gener8tor
11-2022
SLJ Cultural Literacy and Diversity for Librarians
03-2019
Secretary
New Life Church
12.2018 - Current
Children's Library Associate
Bismarck Veterans Memorial Public Library
12.2016 - Current
Owner / Operator
Hillview Organic Farm
11.2015 - 11.2016
Associate of Arts - Liberal Arts And General Studies
Northern Wyoming Community College District
08.2012 - 05.2014
Consultant
Rocky Mountain Business Equipment
03.2008 - 07.2012
Assistant Manager
Trinity Exploration, LLP
06.2006 - 03.2011
Office Manager
ARCADIS Greystone
05.2001 - 09.2005
Legal Secretary
Powder River Coal Company
08.1995 - 04.2001
Maintenance Administrative Assistant
North Antelope Coal Company Subsidiary Of PRCC
10.1989 - 08.1995