Brenda Paxton
Administrative Paraprofessional
Bismarck,ND
Summary
Organized and dedicated Paraprofessional with proven track record of providing exceptional service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
36
36
years of professional experience
2
2
years of post-secondary education
3
3
Certificates
Work History
Secretary
New Life Church
Bismarck, ND
12.2018 - Current
- Design and create online and print content for weekly and upcoming events.
- Complete account reconciliation, process invoices, prepare deposits.
- Maintain updated member information in church data system.
Children's Library Associate
Bismarck Veterans Memorial Public Library
Bismarck, ND
12.2016 - Current
- Educate patrons on use of reference sources, card catalogs and automated information systems.
- Possess a strong understanding of various methods for cataloging books and other materials.
- Process new materials for public use and inclusion in library collection.
- Proper repair of damaged books for return to collection.
- Answer patron questions in-person or by phone regarding library services, resources, and to help locate desired materials.
- Market library's many services to visitors and patrons through active communication and creation of visually-stimulating book displays.
Owner / Operator
Hillview Organic Farm
Mandan, ND
11.2015 - 11.2016
- Developed and implemented business plan for agribusiness startup.
- Managed day-to-day business operations.
- Reconciled daily sales, returns and financial reports in QuickBooks.
- Aligned branding initiatives and sales strategies.
- Conducted target market research to discover customer needs and analyze competitor trends.
- Created and monitored promotional approaches to increase sales and profit levels.
- Introduced new methods, practices and systems to reduce processing time.
- Established foundational processes for business operations.
Consultant
Rocky Mountain Business Equipment
Gillette, WY
03.2008 - 07.2012
- Provided complete payroll services including: State and Federal Employment Tax computation and payment, Sales/Use Tax computation and payment, Accounts Receivable/Accounts Payable, Financial Reports. Assisted with new software implementation.
Assistant Manager
Trinity Exploration, LLP
Gillette, WY
06.2006 - 03.2011
- Creation and implementation of accounting system in business startup.
- Performed all aspects payroll, time tracking, tax reporting and payroll liabilities across multiple state boundaries - including worker's compensation.
- Create, implement and govern purchasing practices and job expense coding.
- Produce, implement and manage operating budget.
- Maintain accrual entries.
- Prepare, analyze and present financial reports: Statement of Cash Flows, Profit & Loss, and Balance Sheet.
- Maintain communication with financial team of Partners, Managers, Investors, Brokers, Accountants and Bankers.
- Develop business practices to reduce duplication of effort in various office functions.
- Create efficient system for advertising, screening and interviewing applicants.
- Research and implement guidelines for company safety training (CPR, First Aid, OSHA)
- Aid in the progression of business development and expansion plans to market potential investors and joint venture partners.
- Define guidelines and develop procedures to meet regulatory requirements for various state licensing boards.
- Research equipment needs, develop proposals and cost analyses.
- Research and develop safety policies and procedures for specific project requirements.
- Establish standards to comply with local, state and federal safety standards - including training and certifications.
Office Manager
ARCADIS Greystone
Gillette, WY
05.2001 - 09.2005
- Compared vendor prices and negotiated for optimal savings.
- Oversaw work processes and performed quality control tasks to reduce production times.
- Maintained computer and physical filing systems.
- Sourced vendors for special project needs and negotiated contracts.
- Developed standard operating procedures for administrative employees.
- Coordinated special projects and managed schedules.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Coached new hires on company processes while managing administrative employees to achieve maximum production.
- Coordinated and aligned corporate and office schedules and disseminated important work information to employees.
Legal Secretary
Powder River Coal Company
Gillette, WY
08.1995 - 04.2001
- Developed and maintained filing and retrieval systems.
- Created, indexed and maintained customer contract binders.
- Prepared and edited legal correspondence, contracts, reports and presentations.
- Arranged for delivery of legal correspondence to customers, regulators and corporate office.
- Conducted research and helped develop strategies to address various legal and legislative issues.
- Prepared expense reports and tracked costs.
- Coordinated approval process for charitable and public relations contributions.
Maintenance Administrative Assistant
North Antelope Coal Company Subsidiary Of PRCC
Gillette, WY
10.1989 - 08.1995
- Opened and properly distributed incoming mail to promote quicker response to internal client inquiries.
- Managed filing system, entered data and completed other clerical tasks.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Used Microsoft Office to prepare various correspondence, reports and other written material.
- Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
- Continually sought methods for improving daily operations, communications with internal clients, recordkeeping and data entry for increased efficiency.
- Surpassed team goals by partnering with colleagues to implement best practices and protocols.
- Increased employee knowledge of company projects by creating a newsletter with detailed weekly updates.
- Successfully completed special projects to exceed goals of both the maintenance department and overall organization.
- Volunteered to help with special projects of varying degrees of complexity.
Education
Associate of Arts - Liberal Arts And General Studies
Northern Wyoming Community College District
Gillette 08.2012 - 05.2014
Skills
Managing online purchasing activities
Expense tracking and account reconciliation
Database maintenance
Processing library materials for public use
Familiar with cataloging resources
Knowledge of library management systems
Certification
Project Management Skills Training, Gener8tor
Timeline
Project Management Skills Training, Gener8tor
11-2022
SLJ Cultural Literacy and Diversity for Librarians
03-2019
Secretary
New Life Church
12.2018 - Current
Children's Library Associate
Bismarck Veterans Memorial Public Library
12.2016 - Current
Owner / Operator
Hillview Organic Farm
11.2015 - 11.2016
Associate of Arts - Liberal Arts And General Studies
Northern Wyoming Community College District
08.2012 - 05.2014
Consultant
Rocky Mountain Business Equipment
03.2008 - 07.2012
Assistant Manager
Trinity Exploration, LLP
06.2006 - 03.2011
Office Manager
ARCADIS Greystone
05.2001 - 09.2005
Legal Secretary
Powder River Coal Company
08.1995 - 04.2001
Maintenance Administrative Assistant
North Antelope Coal Company Subsidiary Of PRCC
10.1989 - 08.1995