Summary
Overview
Work History
Education
Skills
Timeline
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BRENDA WILBOURNE

St. Louis,MO

Summary

Determined Production Coordinator offering over 25 years of experience in coordinating and controlling scheduling and quality for all projects. Detail-oriented in monitoring efficiency, safety and productivity metrics to deliver work to meet deadlines. Effective communicator in sharing status updates and vital information with leaders of various departments to provide smooth operations.

Overview

6
6
years of professional experience

Work History

Experiential Production Coordinator/Administrative Assistant

Momentum.
St. Louis, MO
11.2023 - Current
  • Coordinate and schedule daily production activities to ensure efficient operations.
  • Prepare and maintain accurate records of production processes, materials used, and finished products.
  • Provide training to new personnel on safety protocols and equipment operation techniques.
  • Communicate with vendors to order supplies needed for production operations.
  • Resolve any issues related to production process or equipment malfunctions quickly and efficiently.
  • Plan, communicate,develop and coordinated training session logistics, including room setup, calendars and audiovisual equipment.
  • Data entry, tracking, and reporting of training attendance, completion rates, and feedback are provided by freelancers.
  • Inform internal and external executives about training programs, resources, and events.
  • Ensure that sensitive information and records are kept confidential and private.
  • Other administrative tasks and projects as assigned by the SVP Global Technology Operations and staff.
  • Assist with scheduling meetings and training sessions for the learning and development team.
  • Manage day-to-day tasks assigned by Production Manager and Director ensuring deadlines are met consistently.
  • Verify pricing and computed product totals to complete detailed invoices.
  • Trace missing material and shipments through vendor and customer communications.
  • Distribute work orders to departments.
  • Compose and prepared routine correspondence, letters and reports with job-related software.
  • Provide administrative support to the executive team, including scheduling meetings and managing calendars.
  • Organize and maintain filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
  • Create travel arrangements for senior managers according to their requirements.
  • Prepare expense reports on behalf of executives in accordance with company policies and procedures.
  • Conduct research online utilizing search engines such as Google or Yahoo!.
  • Schedule appointments between clients and customers and internal staff members.

Executive Assistant/Office Manager/Project Manager Associate/Legal Assistant/Business Coordinator

BEACON HILL STAFFING GROUP.
St. Louis, MO
10.2022 - 06.2023
  • Urban Strategies Inc | SSM | Harris Stowe State College
  • Created and helped with Presentations, and various reports.
  • Collected proper documentation for various meetings.
  • Scheduled meetings for high profile situations with limited time constraints.
  • Maintained heavy outlook calendaring.
  • Created MS PowerPoint presentations for executive meetings and speaking engagements.
  • Developed and supported the organization SharePoint site.
  • Experienced supporting Attorneys for corporate legal department.
  • Gathered information for board meetings, programs, events, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, preparing materials, and helping with controlling event budget.
  • Skilled in using defect tracking and management tools (e.g., JIRA, Bugzilla) to log, monitor, and track defects throughout the software development lifecycle.
  • Supported office staff by processing correspondence, documents, and reports.
  • Successfully managed a wide variety of situations and conflicts involving the clerical and administrative function of the office.
  • Managed highly confidential and non-routine information with discretion and ensured an elevated level of confidentiality in all company matters.
  • Demonstrated ability to oversee and manage legal tasks.
  • Created supply orders in Peoplesoft and Oracle.
  • Extensive Insight communication and dashboard findings in Smartsheet, SAP, Tableau BE visualization, OneNote, and Data SERV.
  • Saved and shared files using SharePoint.
  • Organized and supported files and records.
  • Maintained office supply inventory by checking stock to figure out inventory level; predicting needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
  • Performed customer relations as needed.
  • Helped legal teams by preparing and prioritizing legal documents.
  • Performed legal research, compiled legal documents and evidence, eased interviews, and helped prior to and during court proceedings.
  • Proofread and critiqued documents, memos, and emails.
  • Maintained budgets and aided with check and balances system.
  • Helped with training of new hires and develop new processes for better work life balance.
  • Created and Maintained Orders for various projects in Peoplesoft and Oracle.
  • Aided with new hires onboarding process.
  • Aided with orientation to ensure that the essential software is set up in ServiceNow.
  • Scheduled interviews for C-Level Executives in various Time zones.

Administrative Assistant/Project Manager Associate

BJC HEALTHCARE.
St. Louis, MO
01.2021 - 05.2022
  • Communicated and interpreted administrative and operating policies and procedures.
  • Gathered information for board meetings, programs, events, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, preparing materials, and helping with controlling event budget.
  • Worked on defect management within Agile and Scrum frameworks, ensuring adaptability and responsiveness to changing requirements.
  • Supported office staff by processing correspondence, documents, and reports.
  • Successfully managed a wide variety of situations and conflicts involving the clerical and administrative function of the office.
  • Designed PowerPoint presentation for internal and external meetings.
  • Managed outlook calendar.
  • Organized and supported files and records.
  • Maintained office supply inventory by checking stock to figure out inventory level; predicting needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
  • Committed to supporting a customer-centric approach by addressing defects that impact user experience and customer satisfaction.
  • Performed customer relations as needed.
  • Saved and shared files using SharePoint.
  • Maintained medical supplies in Peoplesoft/Oracle.

Administrative Assistant Ill/Project Manager Associate

CENTENE CORP.
Clayton, MO
05.2018 - 06.2020
  • Communicated and interpreted administrative and operating policies and procedures.
  • Prepared and coordinated records, statistics, and reports about operations and financial data.
  • Gathered information for board meetings, programs, events, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, preparing materials, and helping with controlling event budget.
  • Successfully managed a wide variety of situations and conflicts involving the clerical and administrative function of the office.
  • Prepared routine and advanced correspondence including letters, memoranda, and reports.
  • Created and completed expense reports in SAP.
  • Demonstrated ability to manage and manage legal tasks.
  • Organized and kept files and records save and share files using SharePoint.
  • Planned and scheduled meetings and appointments, managing projects and conducting research.
  • Maintained office supply inventory by checking stock to decide inventory level; predicting needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
  • Ensured operation of office equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; keeping equipment inventories; and evaluating new equipment and techniques.
  • Maintained professional and technical knowledge by attending educational workshops and reviewing.
  • Extensive Insight communication and dashboard findings in SAP, Tableau BE visualization, Smartsheet, and Data SERV.
  • Supported the delivery of blueprints for new products, system launches and product features and enhancements.
  • Created professional publications; supplying personal networks; and taking part in professional societies.
  • Screened calls, managed calendars, made travel, meeting, and event arrangements.
  • Trained and supervised office support staff.
  • Performed customer relations as needed.
  • Experienced supporting Attorneys for corporate legal department.
  • Obtained signatures for financial documents and internal and external invoices.
  • Provided the project manager with support and help in scheduling meetings, documentation, updating project documents, communication, and training.
  • Assisted and critiqued communication memo.
  • Recorded, managed, and supervised legal responsibilities.

Education

General Education Courses, Florissant Valley Community College

Diploma, McCluer North High School

Skills

  • Enthusiastic People Person Advanced Problem Solving Excellent Communication Accurate and Meticulous Planning and Project Management Organization Collaborative Team Builder with preeminent interpersonal skills Customer Service Works Well Under Pressure Document ManagementOffice Equipment SpecialistMulti-Tasking Cross Functional Teams Collaboration I Facilitation Confidentiality SAP, AS400, Oracle, Peoplesoft, Smartsheet, SharePoint, Tableau Visualization Software, Domino Doc, Concur Software, Egencia and Data SERV Microsoft Office Suite including advanced Excel, SharePoint, Outlook, OneNote and PowerPoint skills Ability to retain composure and clearness of thought during intense situations where requirements and requests may change rapidly with little notice Strong problem-solving skills, commitment to quality and proven ability to exercise good judgment Positive, professional, and congenial attitude Improved Software processes 50% as a Departmental Software Admin Created Departmental communication and distribution 45% Training MS Project Vision Visio Software Eager to Learn Ability to manage ambiguity and maintain confidential information Creative thinker who can solve problems with meticulous attention to details and etiquette Workday ServiceNow Ceridian

Timeline

Experiential Production Coordinator/Administrative Assistant

Momentum.
11.2023 - Current

Executive Assistant/Office Manager/Project Manager Associate/Legal Assistant/Business Coordinator

BEACON HILL STAFFING GROUP.
10.2022 - 06.2023

Administrative Assistant/Project Manager Associate

BJC HEALTHCARE.
01.2021 - 05.2022

Administrative Assistant Ill/Project Manager Associate

CENTENE CORP.
05.2018 - 06.2020

General Education Courses, Florissant Valley Community College

Diploma, McCluer North High School

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BRENDA WILBOURNE