Brenda Lee Silva
Brownsville,TX
Summary
Dynamic administrative professional with a proven track record in optimizing office workflows and managing a wide range of administrative tasks. Expertise in supporting senior management through strategic scheduling and coordination to ensure efficient prioritization. Committed to fostering team collaboration and adapting to evolving organizational needs, contributing to seamless operations and successful goal achievement. Recognized for a proactive approach that enhances productivity and drives results in fast-paced environments.
Overview
14
14
years of professional experience
Work History
Soft Craft Administrator
Performance Contractors , Plaquemine Parish LNG
11.2023 - 08.2024
- Assisted with hire-in paperwork for new hires, including direct deposit and W-4 forms for those who needed assistance and translation.
- Assisted in assigning crews, sign-in sheets, and timekeeping.
- Assisted with the Scaffold Request Log to maintain order and backlog for other crafts.
- Assisted with scaffold material logs to be entered into the system to keep track of erections and dismantles.
- Managed time efficiently in order to complete all tasks within deadlines.
Soft Craft Administrator
Worley , Panther Project Celanese Chem
04.2022 - 10.2023
- Daily Force Report, created sign-in sheets for all soft crafts, completed time sheets, and submitted for payroll.
- Reported , Planned and Progressed work for Paint and Insulation weekly to project managers.
- Recruited and organized new employees for the hiring process and orientation.
- Organization and Distribution of Test Packages to the field, as well as completed packages turned in to Project Controls.
- Filing and submitting QC reports and test packages, creating spreadsheets, reports, flow charts, and updating the Project Schedule.
- Ordering and keeping track of and documentation of Materials and Supplies for all Soft Crafts.
- Coordinated administrative tasks to support project management and operational efficiency.
- Managed documentation processes, ensuring compliance with industry standards and regulations.
- Developed and maintained accurate records of project-related activities for tracking purposes.
- Assisted in scheduling meetings, optimizing resource allocation for maximum productivity.
- Maintained personnel records and updated internal databases to support document management.
Soft Craft Clerk
TIC-The Industrial Company , Cameron Parish LNG
05.2021 - 04.2022
- Data entry for the daily workforce, time, and material lists for scaffold erections, add-ons, and dismantles.
- Used PeriPath and InEight for timekeeping and material management.
- Monitored employee attendance and tracked time using company-specific software.
- Maintained accurate payroll records to ensure timely compensation for all staff members.
- Collaborated with project managers to validate hours worked against project budgets.
- Verified timekeeping records and handled any discrepancies with employees.
- Maintained detailed records of employee attendance, including sick days, vacation time, and overtime hours.
- Supported administrative staff with timely completion of daily tasks, ensuring smooth office operations.
Soft Craft Tracker
Apache Industrial Services , Calcasieu Parish LNG
01.2021 - 05.2021
- Read and tracked isometrics, and created test packages to work. Identified insulation packages to work first to create work for that craft.
- Identified where working platforms were needed, submitted requisitions, and followed through.
- Coordinated with field engineers to release field welds for coatings.
- Coordinated the final walk and sell-off with QCs of finished test packages.
- Conducted thorough inspections of materials and products to ensure compliance with quality standards.
- Identified defects and discrepancies, facilitating prompt corrective actions to enhance product quality.
- Communicated with production team members about quality issues.
- Inspected quality of products, taking note of functionality, appearance and other specifications.
- Participated in team meetings to discuss progress and results, providing ideas and suggestions for improvement.
Administrative Clerk Paint Dept
I&I-Insulations, Inc. Monsanto Plant
01.2020 - 08.2020
- Processed and maintained accurate records for client interactions and transactions.
- Coordinated scheduling and logistics for office events and meetings.
- Supported budget tracking by processing invoices and expense reports accurately.
- Input data and processed system change to generate accurate reports.
- Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
- Arranged meetings and appointments and updated records to assist management.
- Supported human resources initiatives with new employee onboarding, benefits administration, and recordkeeping tasks.
- Enhanced office productivity by managing incoming calls, emails, and appointments for staff members.
- Assisted in budget preparation, gathered necessary documentation and performed initial analysis to support financial planning.
Sales Agent
ASG Security Group
05.2016 - 01.2020
- Conducted client assessments to determine security needs and recommend appropriate solutions.
- Developed and maintained positive client relationships to enhance customer satisfaction and loyalty.
- Executed sales strategies to achieve monthly targets and drive revenue growth.
- Provided product demonstrations, showcasing features, benefits, and value of security systems.
- Developed strong relationships with clients through excellent customer service and regular followups.
- Achieved top performer status within the company due to consistent high sales numbers.
Purchasing Agent
Pronto Insurance Company
12.2010 - 05.2016
- Negotiated supplier contracts to secure favorable terms and pricing.
- Managed purchase orders to ensure timely delivery of materials and supplies.
- Developed vendor relationships to enhance collaboration and product quality.
- Conducted market research to identify potential suppliers and evaluate options.
- Conducted market research to identify new locations to open more locations.
- Expanded sales area throughout the state of Texas, with new office locations.
- Started a new division to assist in the auditing of insurance claims, to help reduce fraud.
- Assisted in loss prevention and fraud reduction.
Education
Certification - Computer Accounting
South Texas Vo-Tech
Brownsville05-2010
High School Diploma -
Gladys Porter High
Brownsville, TX06-2004
Skills
- Time allocation planning
- Efficient record management
- Document management support
- Skilled in computer software
- Fluent in English and Spanish communication
- Analytical problem-solving
- Project coordination
- Data entry
- Attention to detail
- Recordkeeping and file management
- Administrative support
- Staff management
- Schedule coordination
- Employee supervision
- New hire onboarding
- Bookkeeping
Languages
English
Professional Working
Spanish
Professional Working
Timeline
Soft Craft Administrator
Performance Contractors , Plaquemine Parish LNG
11.2023 - 08.2024
Soft Craft Administrator
Worley , Panther Project Celanese Chem
04.2022 - 10.2023
Soft Craft Clerk
TIC-The Industrial Company , Cameron Parish LNG
05.2021 - 04.2022
Soft Craft Tracker
Apache Industrial Services , Calcasieu Parish LNG
01.2021 - 05.2021
Administrative Clerk Paint Dept
I&I-Insulations, Inc. Monsanto Plant
01.2020 - 08.2020
Sales Agent
ASG Security Group
05.2016 - 01.2020
Purchasing Agent
Pronto Insurance Company
12.2010 - 05.2016
High School Diploma -
Gladys Porter High
Certification - Computer Accounting
South Texas Vo-Tech