Briana Earles
Houston
Summary
Professional administrative expert prepared to excel in executive support roles. Skilled in managing calendars, organizing meetings, and ensuring seamless office operations. Reliable team player with focus on achieving results and adapting to dynamic work environments. Proficient in communication, problem-solving, and maintaining confidentiality.
Overview
6
6
years of professional experience
1
1
Certification
Work History
TEMP ASSIGNMENT - Executive Admin Assistant
Pride Staffing
07.2024 - 12.2024
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
- Enhanced communication between departments through proactive coordination of meetings and events.
- Organized and updated schedules for executives.
- Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
- Packaged goods in safe containers to prepare for shipping, adhering to packaging protocols.
- Received incoming shipments, compared contents against associated records and transmitted to proper department.
TEMP ASSIGNMENT- Professional Office Administrator
Randstad
12.2023 - 07.2024
- Coordinated office activities to ensure smooth operations.
- Managed administrative tasks, improving workflow and efficiency.
- Streamlined filing systems to enhance information retrieval.
- Drafted reports and presentations for management review.
- Improved office communication by implementing new scheduling tools.
- Maintained accurate records for easy access and reference.
- Responded to inquiries to provide exceptional customer service.
- Coordinated with IT department to resolve technical issues promptly.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Packaged goods in safe containers to prepare for shipping, adhering to packaging protocols.
- Received incoming shipments, compared contents against associated records and transmitted to proper department.
TEMP ASSIGNMENT - Office Administrator
Randstad
04.2023 - 11.2023
- Conducted counts and audits of inventories to identify and resolve discrepancies in records.
- Improved shipping efficiency by streamlining packing procedures and optimizing workstation layouts.
- Expedited delivery times by collaborating closely with carriers to schedule timely pickups and drop-offs for shipments.
- Established team priorities, maintained schedules and monitored performance.
- Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
- Developed detailed plans based on broad guidance and direction.
- Established performance goals for employees and provided feedback on methods for reaching those milestones.
- Controlled resources and assets for department activities to comply with industry standards and government regulations.
- Planned, created, tested and deployed system life cycle methodology to produce high quality systems to meet and exceed customer expectations.
- Coordinated office activities to ensure smooth operations.
- Managed administrative tasks, improving workflow and efficiency.
TEMP ASSIGNMENT - Assistant Office Manager
Robert Half
08.2022 - 04.2023
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Managed filing system, entered data and completed other clerical tasks.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Performed research to collect and record industry data.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Surpassed team goals by partnering with colleagues to implement best practices and protocols.
- Volunteered to help with special projects of varying degrees of complexity.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Transcribed and organized information to assist in preparing speeches and presentations.
LEASING PROPERTY OFFICE ADMIN
Pride Staffing
08.2020 - 08.2022
- Provided regular updates to property owners regarding occupancy rates, rent collection performance, upcoming lease expirations, or related issues.
- Assisted property owners in maximizing their investment returns by providing insightful recommendations on property enhancements and upgrades.
- Participated in industry conferences and workshops, staying informed on current market trends and best practices for leasing professionals.
- Contributed to the development of marketing materials aimed at attracting new tenants through targeted messaging campaigns that highlighted key property features and amenities.
- Facilitated positive interactions between tenants during community events and initiatives, fostering a welcoming and inclusive living environment.
- Maintained accurate records of all leasing transactions, ensuring compliance with company policies and legal regulations.
- Negotiated lease agreements for optimal terms, benefiting both the property owner and tenant.
- Managed a diverse portfolio of residential properties, successfully meeting the unique needs of each client while maintaining high levels of tenant satisfaction.
- Enhanced tenant satisfaction by promptly addressing concerns and providing exceptional customer service.
- Increased occupancy rates by effectively marketing available properties and showcasing their features to prospective tenants.
- Achieved timely rent collection through consistent communication and diligent follow-up with tenants.
- Improved the overall efficiency of the leasing department by implementing new technologies and software solutions for managing daily tasks.
- Assisted prospective tenants in paperwork completion and other logistics to facilitate smooth move-in processes.
- Greeted clients, showed apartments, and prepared leases.
- Resolved conflicts between tenants regarding noise, encroachments, and parking.
Administrative Assistant/Accountant
Florida Career College
08.2018 - 08.2020
- Streamlined internal communication processes, enhancing team efficiency and collaboration on projects.
- Entered figures using 10-key calculator to compute data quickly.
- Streamlined bookkeeping procedures to increase efficiency and productivity.
- Implemented new accounting processes to decrease spending and work flow downtime.
- Streamlined daily reporting information entry for efficient record keeping purposes.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Provided guidance to clients and account teams on mass media communications strategies.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
Education
Houston Community College
High School Diploma -
Hastings High School
Houston, TX05-2014
Skills
- Expense reporting
- Customer service
- Office management
- Information confidentiality
- File management
- Attention to detail
- Self-motivated and independent
- Shipping and receiving
- Time management
- Event coordination
- Travel planning
- Document preparation
- Administrative support
- Confidentiality
- Customer Service-oriented
- Phone etiquette
Certification
- Texas Notary
- AED Certificate
- TWIC Card Holder
- Driver's License
- Texas Handgun License
- Food Handlers Certificate
- Non-Commission Security License
- Covid-19 Vaccinated
Accounting Apps
I am familiar to working in numerous apps such as Quickbooks, Xero, Wave, Sage, and Sunrise.
Timeline
TEMP ASSIGNMENT - Executive Admin Assistant
Pride Staffing
07.2024 - 12.2024
TEMP ASSIGNMENT- Professional Office Administrator
Randstad
12.2023 - 07.2024
TEMP ASSIGNMENT - Office Administrator
Randstad
04.2023 - 11.2023
TEMP ASSIGNMENT - Assistant Office Manager
Robert Half
08.2022 - 04.2023
LEASING PROPERTY OFFICE ADMIN
Pride Staffing
08.2020 - 08.2022
Administrative Assistant/Accountant
Florida Career College
08.2018 - 08.2020
Houston Community College
High School Diploma -
Hastings High School
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