Brianna Phillips
Tuckahoe,NY
Summary
Dedicated and detail-oriented professional with proven success in streamlining administrative processes, office management, invoicing, and payroll management. Seeking to utilize organizational and management skills to provide exemplary administrative support at a growing organization. With over 5 years experience working in a fast-paced administrative position, I am enthusiastic about bringing my skill set to an organization and contributing to its continued success.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Executive Assistant
The Nurtury Montessori
Rye Brook , NY
08.2021 - Current
- Maintained confidential records and files related to executive operations.
- Organized and managed a complex calendar of appointments, meetings, and travel arrangements for the executive team.
- Coordinated with internal departments regularly to ensure efficient functioning of day-to-day operations.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Developed effective filing systems for easy retrieval of information when needed.
- Assisted in developing policies and procedures about office administration matters.
- Responded promptly to inquiries from customers or clients regarding products or services offered by the company.
- Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Opened, read, and replied to e-mails, letters, and correspondence on behalf of executives.
- Managed and tracked expenses to meet company budget requirements.
- Obtained signatures for financial documents and internal and external invoices.
- Created and maintained computer- and paper-based filing and organization systems for records, reports, and documents.
- Compiled meeting agendas and supportive materials ahead of meetings.
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
- Managed all aspects of catering needs for special events hosted by the organization.
- Ensured that all relevant paperwork was completed accurately before submission for approval.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
- Reviewed incoming reports, applications, and memos to determine workplace priorities.
Administrative Assistant
The Nurtury Montessori
Rye Brook , NY
04.2021 - 08.2021
- Managed and maintained an organized daily schedule for director and communicated clearly the priorities of the day
- Established a streamlined administrative process for managing staff and client files, both digital and physical
- Received all client communication and supported director in managing feedback
- Managed all payroll in an organized and timely manner.
- Maintained a high-functioning, organized office space to ensure maximum productivity each day
- Managed documentation of new hire paperwork including contracts, tax forms, health benefits information and other required documents.
Assistant Teacher
The Nurutry Montessori
Larchmont, NY
09.2019 - 04.2021
- Gained competence and understanding of all tasks required in the classroom, took direction of lead teacher in daily operations, received on-the-job training
- Supported lead teacher in daily classroom activities, managed daily schedules of students, ensured all classroom activities maximized learning and growth, maintained and upheld classroom standards set by lead teacher
- Established and maintained strong relationships with parents through regular professional communication like daily communications, weekly newsletters, monthly check-ins and bi-annual conferences
Hair Salon Assistant
Salon Pure
Larchmont, NY
09.2017 - 07.2019
- Scheduled posts across all social media channels.
- Performed basic receptionist duties such as answering phones and taking messages.
- Scheduled client appointments using the computer system.
- Processed payments, booked appointments, and assisted with the management of the flow of patron visits when needed.
- Checked out clients, and operated cash registers to receive payments from patrons.
- Kept track of inventory levels to reorder supplies as necessary.
- Helped maintain records of customer visits, including notes about services performed or products purchased.
- Maintained a clean work environment throughout the day.
Hair Salon Assistant
Knotz
New Rochelle , NY
08.2016 - 09.2017
- Greeted customers and provided excellent customer service.
- Assisted stylists in shampooing, conditioning, cutting, coloring, and styling hair.
- Assisted other staff members during busy times.
- Prepared color formulas as directed by stylists.
- Set up stations for stylists before their appointments with clients.
- Maintained a clean work environment throughout the day.
- Checked out customers at the end of their visit.
Assistant
BATTIATO INCOME TAX and BATTIATO & ASSOCIATES
New Rochelle, NY
12.2016 - 04.2017
- Supported work of senior-level accounting and tax preparation professionals to maximize office productivity.
- Assisted tax preparers in gathering and organizing client documents.
- Reviewed completed tax forms to ensure accuracy and completeness.
- Processed payments made by taxpayers for estimated taxes or other fees associated with filing taxes.
- Verified the accuracy of calculations on all prepared documents.
- Used tax form instructions and tables to complete tax forms.
Education
High School Diploma -
New Rochelle High School
New Rochelle, NY07.2015
Skills
- Google Suite
- Microsoft Suite
- Scheduling
- Document Preparation
- Project Planning
- Heavily Organized
- Multitasking
- Communication
- Creative Thinking
- Customer Service
- Office Management
- Social Media
Certification
- CDA, Reach for the Stars Network Fund INC, 2023
- Evaluate 2023 Marketing, Influence & CO, 2023
- Prevent Staff Burnout for Directors, Brightwheel, 2023
- How to Improve Employee Evaluations, Brightwheel, 2023
- The Montessori Event, American Montessori Society, 2022
- Director's Overview, The Early Care & Learning Council, 2022
- M.A.T Training, OCFS, - 2021
- The Montessori Event, American Montessori Society, 2021
Timeline
Executive Assistant
The Nurtury Montessori
08.2021 - Current
Administrative Assistant
The Nurtury Montessori
04.2021 - 08.2021
Assistant Teacher
The Nurutry Montessori
09.2019 - 04.2021
Hair Salon Assistant
Salon Pure
09.2017 - 07.2019
Assistant
BATTIATO INCOME TAX and BATTIATO & ASSOCIATES
12.2016 - 04.2017
Hair Salon Assistant
Knotz
08.2016 - 09.2017
High School Diploma -
New Rochelle High School
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