Bridget Wight

· Maintain VIce President Calendar’s and meeting schedules.

· Coordinated successful events, including conferences, workshops, and meetings to foster industry relationships.

· Coordinate meetings; ensure availability of resources for each meeting.

· Set up and administer webinars.

· Process and distribute routine member communication.

· Schedule All Staff and Leadership Team meetings

· Attend staff meetings and maintain proper office coverage as required.

· Assist any other staff members with any projects/work as needed.

· Assist Leadership with any task assigned.

• Provide sophisticated calendar management for CEO
• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
• Act as a liaison and provide support to the Board of Directors
• Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary
• Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature
• Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Act as a 'barometer,' having a sense for the issues taking place in the environment and keeping the CEO updated
• Anticipate CEO’s needs in advance of meetings, conferences, etc
• Maintain open communications with the Senior Management Team, including meeting regularly with their operations and technology coordinator and providing information and documents as needed
• Coordinate all Senior Management Team meetings and retreats and assist with staff meetings and events as needed
• Provide 'gatekeeper' and 'gateway' role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team
• Complete projects by assigning work to appropriate staff, including the Senior Management Team, on behalf of the CEO
• Other projects/duties as assigned for the overall benefit of the organization.

• Act as a liaison between the office of the Assistant Secretary and the Office of the Secretary, members of the General Assembly, Rural Infrastructure Authority, other agencies within State government, department directors within Commerce, economic development associates internal and external to the State government, and the public on issues pertaining to rural economic development
• Divisional support for each Rural Economic Development Division program and the Rural Infrastructure Authority
• Provide fiscal and e-procurement support division-wide
• Provide leadership in planning and executing Rural Infrastructure Authority meetings
• Provide support to division on a new Project Management System
• Assist with department-wide administrative needs as requested by the Secretary
• Serve as the Rural Economic Development Division Human Resources Representative - providing leadership with onboarding, offboarding, NCVIP and other related issues
• Responsible for developing documents, spreadsheets and presentations for the division and the Assistant Secretary
• Multitasking and prioritizing tasks to ensure appropriate and prompt support for the Assistant Secretary
• Provide backup coverage for the Commerce receptionist and Secretary's phone line as needed, assisting the public with questions and issues pertaining to the department
• Purchasing, Invoice payments for REDD, serving as the division contact on administrative matters (i.e.copies, computer equipment orders, termination of computer access, monitor simple budget (equipment, travel, office supplies, furniture, etc.), completing purchase orders, and delivering mail
• The lead business officer managing budget and personnel functions for multiple programs
• Responsible for coordinating cross-functional training and development programs for REDD, including Diversity, Equity, and Inclusion training as well as other educational and team-building activities Serves as the staff lead for internal communicationspreparing and providing updates on REDD program activities, events, relevant deadlines, and responding to related questions
• Facilitate Rural Infrastructure Authority meetings bi-monthly.

• Prepare meeting agendas for HS Board monthly meetings and monthly Sub-Committee meetings
• Send email to SMT, E.S
• Director, and committee Lead Staff requesting agenda items
• Compile a draft agenda in the SIRE system using items collected
• Email draft to Bd
• Chair/Vice Chair, HS Director, HS Bd
• Staff Person for review
• Once you get Bd Chair/Vice Chair approval, publish the agenda packet on the web and send a link to attendees
• Order food for meeting- with food authorization form
• Day before and/or day of set up room for meeting style
• Record or take minutes and transcribe
• A draft of the minutes has to be ready/submitted with the next month’s meeting packet
• Submit board meetings and committee meetings notices to Peggy Reeves (County Manager’s Office) to publish in weekly notices
• Board Fund- Donation Request and Reconciling
• Board Appeal Hearings
• Take Minutes for the Wake County Commission for Women.

• Streamlined office operations by implementing efficient administrative processes and procedures.
• Enhanced team productivity by delegating tasks and managing staff schedules effectively.
• Ensured smooth communication between departments by serving as a liaison for interdepartmental projects.
• Improved document organization with the implementation of a comprehensive electronic filing system.

Senior Administrative Specialist: NC Chamber Raleigh, NC

June 2023 - Current

· Maintain VP’s Calendar’s and meeting schedules.

· Coordinate meetings; ensure availability of resources for each meeting.

· Set up and administer webinars.

· Process and distribute routine member communication.

· Schedule All Staff and Leadership Team meetings

· Attend staff meetings and maintain proper office coverage as required.

· Assist any other staff members with any projects/work as needed.

· Assist Leadership with any task assigned.

• Maintain VP’s Calendar’s and meeting schedules
• Coordinate meetings; ensure availability of resources for each meeting
• Set up and administer webinars
• Process and distribute routine member communication
• Schedule All Staff and Leadership Team meetings
• Attend staff meetings and maintain proper office coverage as required
• Assist any other staff members with any projects/work as needed
• Assist Leadership with any task assigned
• Preform other administrative duties as assigned.

• Booked appointments and kept the appointment book in order
• Listened, recorded, and handled customer satisfaction issues
• Reconciled inventory and daily sales
• Processed all insurance payments and worked with client insurance companies
• Designed outbound mailers & mass emails for customer sales and spa events
• Filing and retrieving corporate records, documents, and reports
• Maintained client medical record.

• Managed a heavy calendar and meeting management for CEO and other leaders
• Planned and coordinate private events held at the spa
• Greeted inbound and outbound callers and assisted with request and complaints
• Created a full circle client experience from beginning to end of appointments
• Used various software including word processing, spreadsheets, databases and presentation software
• Documented and reported safety hazards.

• Processed inbound orders from existing and new clientele
• Oversee that the correct SKU was shipped through the fulfillment process
• Responsible for creating new customer accounts upon first sale to ensure customer’s ability to procure the hardware
• Managed small accounting projects such as updating books to be sure outstanding debts were being pursued
• Handled inbound customer request and coordinated with corresponding account reps to be sure customer was answered in a timely manner
• Accurately record meeting minutes and prepare notes.