BrieAnna Vidos
Baraboo
Summary
Experienced Administrative Professional with a strong background in operational support and office management, looking to advance my career and grow professionally, using many transferable skills, with a desire to achieve higher potential and emphasize excellent customer service skills, with a dedication to achieve maximum results for myself and the company.
Overview
14
14
years of professional experience
Work History
Administrative Support Assistant
U.S. Department of Agriculture
04.2024 - 09.2025
- Accurately prepare and process HR paperwork, ensuring accuracy and compliance with policies, all while supporting the HR personnel department
- Complete hiring and new employee paperwork; and facilitate orientation including oath of office
- Process extensions, separations, and performance awards with efficiency and precision
- Understanding of onboarding, hiring processes, and background screening workflows
- Strong time management and prioritization
- Schedule interviews and travel and accommodation arrangements for interview candidates around the U.S., encouraging a warm yet professional experience
- Oversee the maintenance of government vehicles, including scheduling oil changes, maintenance appointments, inspections and preparing mileage reports
Administrative Assistant - Temporary Seasonal Position
Baker Tilly
02.2024 - 04.2024
- Stock and maintain office equipment, such as fax machines, copiers, and binding machines, and schedule repairs when equipment breaks down
- Documents and manages all accounts for assigned client base
- Identify tax documents, organize client’s folders, scan documents and upload into electronic folders, for the accountants use in tax preparation
- Attention to detail, ensuring accuracy in data entry, calculations, and documentation, minimize crucial errors
- Maintains strict confidentiality of sensitive client financial information
- Constantly seeks, shares, and implements best practices
- Assist co-workers in scheduling and office coverage during meetings, breaks, and when others are out sick
Probation Support Technician
U.S. Probation Office
10.2017 - 07.2023
- Serves as point of contact for clients with a focus on maintaining and expanding client relationships
- Process travel logs and complete travel vouchers for officers, ensuring claims reimbursements are submitted accurately
- Interpret travel authorizations, ensuring all parts of travel are booked and charged according to authorization specifications
- Process, prepare, and review all vendor monthly billing, while monitoring vending funding
- Provide contracting assistance to treatment service specialists, including researching, advertising, ensuring integrity and efficiency of services
- Determine budget estimations for all treatment services and obligate funding accordingly
- Oversee and ensure separation of duties throughout the procuring, ordering, and receiving processes
- Review procurement requests, ensure authorization is granted with proper documentation, and obligate funds accordingly
- Assist Financial Administrator in estimating budgets and needed funds for multiple divisions of the office
- Identifies systemic issues and provide solutions to business problems analyzing root causes to issues and bring resolution to the issues
- Monitor and move funds among designated accounts, throughout the year, including de-obligating funds at the end of the fiscal year
- Review and analyze data and trends, and provide appropriate recommendations
- Procure and order needed drug testing and office supplies
- Maintain inventory, including cleaning, orders and returns, for all location monitoring equipment
Administrative Support Clerk
U.S. Probation Office
07.2011 - 09.2017
- Ensure exceptional customer service by assisting customers, clients, and vendors while maintaining control of the front desk, with discernment, callers were directed to the right source
- Build and maintain strong working relationships with outside agencies, vendors, and coworkers, while providing them with vital customer support
- Assist in remote work/paperless initiatives and development of policies
- Edit, proofread, and file confidential government documents on the docket and to the Court
- Relay urgent information to probation officers throughout the day ensuring their safety while protecting the community
- Conduct verification requests for client’s employment, education, medical history, and criminal record checks, utilizing programs such as Equifax and Work Number
- Set up and maintain vendor accounts in secure messaging system
- Analyze and distribute electronic and paper mail correspondence
- Assist in training and directing new administrative staff in their core duties
- Develop a procedure manual for reference and assistance in all job duties
- Scan official documents for quality control and crucial record keeping purposes
- Recognize administrative difficulties and concerns, identified ongoing issues, reaching solutions and coordinating the implementation of new procedures
- Transfer highly confidential paper files into electronic records
Education
Bachelors Degree - Liberal Studies (Leadership Development)
University of Wisconsin-Oshkosh
06.2012
Skills
- Proven ability to build, maintain, and grow strong client relationships
- Exceptional interpersonal and communication skills (written and verbal)
- Exceptional attention to detail and accuracy
- Strategic, solution-oriented problem solving
- Precise recordkeeping and thorough documentation management
- Procurement, sourcing, and vendor relationship coordination
- Strategic and critical thinking for data-driven decision-making
- Expertise in estimating, budgeting, and cost control
- Effective workload prioritization and task balancing
- Strong deadline management and project execution
- Proficient in Microsoft 365 Suite (Word, Excel, Outlook, Teams, Zoom, etc)
- Proven efficiency in remote and hybrid work environments
- Strong collaboration and productivity in remote settings
- Self-motivated with a proven ability to maintain high productivity
- Ability to Identify opportunities and present value-add opportunities
- Develop and maintain strong working relationships
- Expertise in managing multiple accounts and projects simultaneously
Timeline
Administrative Support Assistant
U.S. Department of Agriculture
04.2024 - 09.2025
Administrative Assistant - Temporary Seasonal Position
Baker Tilly
02.2024 - 04.2024
Probation Support Technician
U.S. Probation Office
10.2017 - 07.2023
Administrative Support Clerk
U.S. Probation Office
07.2011 - 09.2017
Bachelors Degree - Liberal Studies (Leadership Development)
University of Wisconsin-Oshkosh
Training and Certifications
Advanced Microsoft Excel-Macros, PivotTables, Charts and More