Brie Danielle Malagarie

General Contractor – Commercial & Residential Repair & Renovations

• Spearheaded entire business startup process—from LLC formation, obtaining EIN, and filing tax documents to setting up accounting system and securing necessary licenses
• Managed all non-construction aspects of business, including comprehensive oversight of accounting, administration, and project management
• Coordinated all project documentation, including RFI's, submittals, contracts, change orders, and closeout documents, ensuring seamless communication between clients and subcontractors
• Implemented and maintained company’s financial operations, handling everything from bookkeeping and budgeting to job cost accounting and financial reporting
• Ensured full compliance with industry regulations and standards, including insurance management, safety protocols, and subcontractor agreements
• Developed and maintained all administrative systems, optimizing operational efficiency and supporting the field team with any necessary resources or documentation.

General Contractor - Commercial - Government Contracts

• Coordinated all project documentation for government projects at the City, County, State, and Federal levels, including creating, distributing, and tracking RFI's, submittals, contracts, change orders, closeout documents, and more, ensuring smooth communication between customers and subcontractors
• Streamlined and maintained agency-specific documentation throughout project lifecycles, ensuring quick payment turnarounds by avoiding revisions, rejections, and delays in monthly billing processes
• Managed comprehensive accounting functions, including job costing, overhead allocation, month-end journal entries, certified payroll processing, and timely monthly project billing
• Established and led the Human Resources department, overseeing all aspects from onboarding forms and policy development to hiring/firing, employee benefits administration, and meticulous file maintenance
• Successfully prepared and managed all bid submissions, conducting thorough analysis of solicitations and FARS/DFARS clauses to ensure full compliance and adherence to bid requirements
• Implemented robust compliance policies and procedures, ensuring the company operated under complete compliance with regulations, including insurance, licensing, Sam.Gov registration, safety protocols, lien waivers, and subcontractor procurement
• Oversaw all insurance policies, including General Liability, Umbrella, Workers Compensation, Auto, and employee benefits, ensuring comprehensive coverage and risk management
• Developed and nurtured strong relationships with multiple Contracting Officers and Administrators from various government agencies, anticipating their needs and submitting accurate paperwork promptly
• Regularly analyzed company financial data to identify, develop, and implement cost-saving measures both in the office and on the field, enhancing overall operational efficiency
• Provided full executive support to company President, assisting in high-level decision-making and day-to-day management of business operations.

General Contractor - Residential - High-End (Multi-Million Dollar) Homes

• Managed all project documentation including the creation, distribution, and tracking of RFI’s, submittals, contracts, change orders, and more, ensuring seamless communication between customers and subcontractors
• Oversaw comprehensive bookkeeping and job cost accounting processes, including accurate monthly billing for all projects, ensuring financial accuracy and timely invoicing
• Directed human resources management, encompassing payroll processing, employee file maintenance, and ensuring compliance with labor regulations
• Ensured full company compliance with all relevant regulations, including subcontractor and material procurement, insurance, safety protocols, and lien waivers, safeguarding the company’s legal and operational integrity
• Led the sales department, managing initial client calls, scheduling various types of appointments based on project phases, conducting follow-ups, maintaining CRM systems, and fostering strong client relationships
• Coordinated and maintained the company calendar, efficiently managing schedules across multiple workers, departments, and time zones to optimize workflow
• Provided comprehensive executive support to President/CEO, assisting in high-level decision-making and ensuring smooth operational management.

Electrical Subcontractor - Commercial

• Managed all project documentation including the creation, distribution, and tracking of RFI’s, milestone contracts, change orders, and more, ensuring seamless communication between general contractors, material vendors, and second-tier subcontractors
• Handled full-charge bookkeeping and project cost accounting across multiple platforms, ensuring accurate monthly billing that adhered to diverse customer requirements
• Directed human resources functions, overseeing payroll, managing, and scheduling for over 20 field employees to ensure smooth operations and productivity
• Ensured full company compliance with insurance, safety regulations, lien waivers, and other legal requirements, maintaining the company's integrity and operational standards
• Managed all insurance policies, including General Liability, Umbrella, Workers Compensation, Auto, PLP, and Wrap-Up, with a focus on policy procurement, annual cost review, and optimization
• Led estimating management efforts, conducting initial electrical take-offs (lighting, power, and switchgear) using PlanGrid, PlanSwift, and Bluebeam
• Managed the creation and distribution of material and specialty bid requests to vendors and completed comprehensive bid submission packages
• Oversaw the entire submittal process for lighting, power, and switchgear, including submission, tracking, review, and release, ensuring all items met project specifications and deadlines
• Provided comprehensive executive assistance to President/CEO, supporting high-level decision-making and daily operational management.

General Contractor - Residential - Multi-Million Dollar & Smaller Homes

• Drafted, maintained, distributed, and tracked contracts and change orders for all projects, ensuring all documentation was accurate and up-to-date throughout the project lifecycle
• Maintained and tracked high-end construction costs (projects over $2.5 million), ensuring strict adherence to budgetary constraints and financial oversight
• Collected, verified, and tracked all subcontractor compliance documents, including insurance, licenses, lien waivers, and other essential certifications, ensuring all subcontractors met project and legal requirements
• Managed all construction loan bank draws and handled complete project accounting, including comprehensive bookkeeping, to ensure accurate financial records and timely fund disbursements
• Ensured the company operated under full compliance, overseeing all aspects of subcontractor procurement, insurance management, safety protocols, and lien waiver processes
• Provided full executive assistance to the Vice President and CEO, supporting high-level decision-making and the smooth operation of the company’s executive functions.

• Took a planned career break to focus on raising and caring for my child during his early developmental years
• Managed household responsibilities, including budgeting, scheduling, and logistics
• Developed strong time management, multitasking, and organizational skills in a high-demand environment.

Nationwide General Contractor - Commercial - $5M to $150M Projects

• Managed all administrative and project management responsibilities for the field office (on-site job trailer), ensuring smooth and efficient operations on-site
• Maintained and tracked project budgets, ensuring accurate financial oversight and adherence to budgetary constraints
• Created, processed, and tracked all owner payment applications, including lien/release waivers, subcontractor invoices, bonds, insurance, subguard, and preliminary information, ensuring timely and accurate financial transactions
• Drafted, maintained, distributed, and tracked all project correspondence, including contracts, change orders, and purchase orders, facilitating clear communication and documentation throughout the project lifecycle
• Oversaw the subcontractor payment procurement process, ensuring timely payments and compliance with all necessary documentation and contractual obligations
• Assisted the on-site project team with various project management tasks, providing support to ensure project milestones were met and issues were promptly addressed
• Ordered, distributed, and tracked bid documents (plans and specifications) for subcontractors, ensuring they had the necessary information to accurately bid and perform their work
• Collected, tracked, and verified all subcontractor insurance certificates and requirements, ensuring all subcontractors met the necessary legal and safety standards.