Brigitte Bahre
Barkhamsted,CT
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Administrative Assistant
State Of Connecticut, Department Of Transportation
10.2021 - Current
- Troubleshoots for Assistant Chief Engineer, Engineering Administrator, and Construction Administrator to resolves problems on their behalf.
- Relieves managers of administrative work.
- Assists with administration of the Chief Engineer's Office.
- Serves as back up to other Administrative Assistants in their absence.
- Arrange and coordinate meetings including booking conference rooms.
- Assemble and coordinate meeting materials and record meeting minutes.
- Preparing Travel Authorizations including travel and hotel.
- Scheduling interviews and assisting the panel of interviewers.
- Organizing and maintaining Bureau wide databases including confidential files.
- Reviewing and updating reference materials and manuals.
- Researching from many sources and preparing and writing reports.
- Typing correspondences for both internal and external distribution.
- Proofreading documents for grammar, punctuation, and spelling.
- Screening incoming mail for action required.
- Interface with the public by handling incoming phone calls and emails with requests for information.
- Handling of ordering supplies for the Bureau.
- Assisting other employees on policies, procedures, and tasks for the Bureau.
- Chair of standing committee for Department which includes project management, project evaluation, and progress updates and reporting to the Commissioner's Office.
Secretary 2
State Of Connecticut, Department Of Transportation
10.2020 - 10.2021
- Troubleshoots for Assistant Chief Engineer, Engineering Administrator, and Construction Administrator and resolves problems on their behalf.
- Relieves managers of administrative work.
- Assists with administration of the Chief Engineer's Office.
- Serves as back up to other Administrative Assistants in their absence.
- Arrange and coordinate meetings including booking conference rooms.
- Assembly and coordinate meeting materials and record meeting minutes.
- Preparing Travel Authorizations including travel and hotel.
- Scheduling interviews and assisting the panel of interviewers.
- Organizing and maintaining Bureau wide databases including confidential files.
- Reviewing and updating reference materials and manuals.
- Researching from many sources and preparing and writing reports.
- Typing correspondences for both internal and external distribution.
- Proofreading documents for grammar, punctuation, and spelling.
- Screening incoming mail for action required.
- Handling incoming phone calls and emails with requests for information.
- Handling of ordering supplies for the Bureau.
- Assisting other employees on policies, procedures, and tasks for the Bureau.
Secretary 1
State Of Connecticut, Department Of Transportation
08.2020 - 10.2020
- Responsible for using a computer to type a wide range of correspondence and reports as well as proofreading for content, correct grammar, punctuation, and spelling.
- Responsible for composing routine letters and memorandums for the Construction Administrator or Engineering Administrator's signature.
- Responsible providing clerical support for the Bureau of Engineering and Construction and Bureau Chief's Office.
- Responsible for organizing and maintaining office files including confidential files.
- Responsible for greeting and directing visitors, answering phone calls, taking messages, and answering basic questions and complaints.
- Responsible for creating new Bureau wide forms for increased efficiency.
- Responsible for helping to maintain two Bureau wide mailboxes and directing all incoming mail as well as reviewing for information and prioritizing as it comes in.
- Responsible for arranging and coordinating meetings (including the Microsoft Outlook invitation for the meeting), taking meeting minutes, and preparing the report of meeting.
- Responsible for maintaining an inventory of office supplies and ordering when necessary including creating the purchase order and receiver.
- Assist with technical questions and issues during teleworking based on the policies and procedures with the union negotiated contracts.
Secretary 1
State Of Connecticut, Department Of Transportation
09.2019 - 08.2020
- Responsible for using a computer to type a wide range of correspondence and reports as well as proofreading for content, correct grammar, punctuation, and spelling.
- Responsible for composing routine letters and memorandums for supervisor signature.
- Responsible for typing for both entirely State funded construction projects as well as Municipal projects that are partially funded by the State.
- Responsible for organizing and maintaining office files including confidential files.
- Responsible for greeting and directing visitors, answering phone calls, taking messages, and answering basic questions and complaints.
- Responsible for helping to maintain a District wide mailbox and directing all incoming mail as well as reviewing for information and prioritizing as it comes in.
- Responsible for arranging and coordinating meetings (including the Microsoft Outlook invitation for the meeting), taking meeting minutes, and preparing the report of meeting.
- Responsible for maintaining an inventory of office supplies and ordering when necessary including creating the purchase order and receiver.
- Assist with technical questions and issues during teleworking.
- Assist the Principle Human Resource Specialist (PHRS) with New Hire Orientation. Assist PHRS in entering new employees into Core-CT to establish employee numbers.
- Work in the District Human Resources Office sorting the new employee orientation handbooks.
- Assist PHRS with sorting through all JobApps applications and sending potential interviewees questionnaires about past job experience.
Transportation Supervisor's Assistant
State Of Connecticut, Department Of Transportation
01.2016 - 09.2019
- Responsible for answering the phone and directing all calls to the appropriate party or taking a detailed message including caller name and return phone number.
- Responsible for directing all visitors who stop by with the appropriate next steps for their complaint.
- Responsible for entering all payroll into Core-CT.
- Responsible for creating purchase orders and receivers in Core-CT.
- Responsible for entering all mileage and/or hours into STARs.
- Responsible for tracking all materials used on Vendor in Place projects.
- Responsible for covering for the Manager's Aide when he is off.
- Responsible for keeping track of all office supplies and ordering more when needed.
- Responsible for tracking and reporting time for all seasonal help during winter to their respective garage.
- Responsible for taking notes in Fact Finder Meetings and then writing up the summary.
- Responsible for maintaining the Safety Data Sheets binder for all products present in the Garage which includes finding the sheets online, filing them in the binder, and maintaining the corresponding forms.
- Responsible for maintaining all records of work done for seven years including but not limited to employees job assignments and mileage from equipment, any completed complaints filed by town, all project files from Vendor in Place projects, and Winter Storms.
- Assist the Principle Human Resource Specialist (PHRS) with New Hire Orientation.
- Assist PHRS in entering new employees into Core-CT to establish employee numbers.
- Work in the District Human Resources Office sorting the new employee orientation handbooks.
- Assist PHRS with sorting through all JobApps applications and sending potential interviewees questionnaires about past job experience.
Transportation Supervisor's Assistant
State Of Connecticut, Department Of Transportation
12.2012 - 01.2016
- Responsible for answering and directing all phone calls as well as taking messages for anyone unavailable.
- Responsible for maintaining preventative maintenance records on all equipment for five maintenance garages and two specialty garages.
- Responsible for handling any requests for maintenance records either from garages or an outside vendor.
- Responsible for entering payroll into Core-CT.
- Responsible for receiving, sorting, and distributing mail.
- Responsible for creating work orders, assigning parts to work orders, timekeeping and closing out work orders.
- Responsible for creating purchase requisitions, any required change orders, and receivers in Core-CT.
- Responsible for dealing with vendors to get invoices.
- Responsible for taking minutes at meetings and fact-findings as well as typing reports on those meetings and fact-findings.
- Responsible for maintaining records on all overtime hours worked by crew.
- Responsible for reporting mileage and/or hours on all state owned equipment into Stars.
- Responsible for maintaining CHAMPS (Service Patrol) schedule as well as hours and mileage that drivers report for project.
- Responsible for maintaining cost for repairs billed to Service Patrol project.
- Responsible for maintaining all end of the month logs including keeping track of sick time usage, maintaining driver's license and medical card expiration dates, tracking FMLA and garage inspection.
- Responsible for filling in at the Equipment Operations office whenever needed.
Health and Safety Coordinator
KinderCare Learning Centers
12.2011 - 12.2012
- Responsible for conducting all health and safety checks including fire extinguishers, medications and medication forms as well as conducting fire drills and disaster drills.
- Responsible for using the computer to create Excel spreadsheets and Word documents of Health and Safety topics at staff meetings.
- Interface with the public by answering the phone and transferring the call to the appropriate person or taking a message if the person is unavailable.
- Responsible for creating reports to ensure that state and federal guidelines are being met as well as evaluating the effectiveness of the programs that are being implementing.
Teacher
KinderCare Learning Centers
07.2011 - 12.2012
- Teach toddlers in a 1 to 4 ratio (teachers to children), planning all curriculum as well as daily enhancements and art projects.
- Responsible for executing age appropriate weekly curriculum and enhancements that provide safe and fun program activities for toddlers to ensure milestones are met through testing.
- As well as interfacing, working, and communicating with parents on any concerns that may arise.
Education
Human Development And Family Studies
University of Connecticut
Storrs, CTPolitical Science
SUNY At Albany
Albany, NYSkills
- Calendar Management
- Scheduling
- Spreadsheet Development Management
- Administrative Support
- Organizational Skills
- Office Technology
- Time Management
- Workload Prioritization
Certification
- Writing a Business Report
- Inclusive Leadership
- Unconscious Bias
- Business Writing and Grammar Skills
Timeline
Administrative Assistant
State Of Connecticut, Department Of Transportation
10.2021 - Current
Secretary 2
State Of Connecticut, Department Of Transportation
10.2020 - 10.2021
Secretary 1
State Of Connecticut, Department Of Transportation
08.2020 - 10.2020
Secretary 1
State Of Connecticut, Department Of Transportation
09.2019 - 08.2020
Transportation Supervisor's Assistant
State Of Connecticut, Department Of Transportation
01.2016 - 09.2019
Transportation Supervisor's Assistant
State Of Connecticut, Department Of Transportation
12.2012 - 01.2016
Health and Safety Coordinator
KinderCare Learning Centers
12.2011 - 12.2012
Teacher
KinderCare Learning Centers
07.2011 - 12.2012
Human Development And Family Studies
University of Connecticut
Political Science
SUNY At Albany
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