Lukesha Diah

Processes monthly rent payments for all agency real estate leases in Team Georgia MarketPlace system. Organizes and maintains agency lease records to ensure lease documents are current and filed appropriately.

Provide procurement and purchase processing support for the Business Ops Unit. Process all purchase orders and transactions for the Facilities unit to Purchasing.

Serve as a customer support resource for both internal and external customers in the areas of Purchasing for the Business Ops Unit.

Receive and review all vendor data to ensure all requirements are met by the vendor for Team Georgia MarketPlace and People Soft.

Receive and review all vendor quotes and invoices to ensure they are complete and accurate before processing payments.

Maintain and utilized up-to-date knowledge of Department Procurement Policy and Georgia Procurement Manual (GPM) to accomplish work assignments. Utilized established procurement procedures and techniques to procure requested commodities.

Utilized all available features and aspects of the PeopleSoft Purchasing Module including Team Georgia Marketplace.

Reconcile VISA charges in Team Georgia Marketplace.

Process purchase orders and submit to the Accounting Department for payment. Completed Purchase Orders for payment within 30 days of invoice receipt or receipt of merchandise whichever is later and performed professionally at the times in reconciling payment issues with vendors and department staff.

Tasked with running the team in the absence of the manager and assistant manager.

Served as back-up to other Procurement Officers in unit as required.

Accomplished specific commodity assignments as designated by supervisor.

Provided assistance to Department staff on purchase request. Advised them of regulatory requirements as applicable obtained competitive bids from $25,000 to $99,000 where applicable. Ensured correct number of vendors sourced as needed.

Checked requisition approvals, completeness and determined most economical buying source. Prioritized use of Purchasing Card over Purchase Order for purchases under $25,000 in approved categories. Processed open market purchases not requiring competitive bids (under $25,000, statewide contract, mandatory source, special purchase authority).

Developed non-restrictive specifications to accomplish a fair and open competitive procurement process. Prepared Sole Source and Sole Brand justification forms in accordance to DOAS requirements. Obtained letters from vendors stating that they are Sole Source for the item(s) needed.

Obtained emergency authorization when appropriate. Prepared or obtained justification letters from requestors for each instance of emergency purchase. Obtained competitive bids for emergency purchases or document reasons why bids could not be obtained.

Purchased supplies, equipment or services for programs such as Babies Can't Wait, Children's 1st, Environmental Health, Epidemiology, Emergency Preparedness, HIV, Maternal Child Health, Sexually Transmitted Diseases Treatment Control, and WIC.

Developed Request for Proposals and Request for Quotes documents for Babies Can't Wait, Children's 1st, Environmental Health, Epidemiology, Emergency Preparedness, HIV, Maternal Child Health, Sexually Transmitted Diseases Treatment Control, and WIC.

Participated in vendor response evaluation process. Conducted analysis of vendor responses. Developed financial and technical evaluation documents. Facilitated evaluation team meetings for Request for Proposals. Issued Notice of Awards for Request for Proposals and Request for Quotes.

Utilized Team Georgia Marketplace to support strategic sourcing process for Request for Proposals and Request for Quotes.

Processed and completed Request for Quote and Purchase Orders.
Maintained and utilized up-to-date knowledge of Department Procurement Policy and Georgia Procurement Manual (GPM) to accomplish work assignments. Utilized established procurement procedures and techniques to procure requested commodities.

Developed non-restrictive specifications to accomplish a fair and open competitive procurement process.

Prepared Sole Source and Sole Brand justification forms in accordance to DOAS requirements. Obtained letters from vendors stating that they are Sole Source for the item(s) needed.

Completed Purchase Orders for payment within 30 days of invoice receipt or receipt of merchandise whichever is later and performed professionally at the times in reconciling payment issues with vendors and department staff.

Provided purchasing assistance and regulatory guidance.

Checked requisition approvals, completeness and determined most economical buying source.

Prioritized use of Purchasing Card over Purchase Order for purchases under $5,000 in approved categories. Processed open market purchases not requiring competitive bids (under $5,000, statewide contract, mandatory source, special purchase authority).

Provided assistance to Department staff on purchase request. Advised them of regulatory requirements as applicable obtained competitive bids from $5,000 to $99,000 where applicable.

Ensured correct number of vendors sourced as needed. Obtained emergency authorization when appropriate.

Prepared or obtained justification letters from requestors for each instance of emergency purchase. Obtained competitive bids for emergency purchases or document reasons why bids could not be obtained.

Accomplished specific commodity assignments as designated by supervisor.

Served as back-up to other Procurement Officers in unit as required.

Utilized all available features and aspects of the PeopleSoft Purchasing Module including Team Georgia Marketplace.

Coordinated procurement operations for the Office EL using DOAS established contracts, agency and mandatory sources.

Purchased supplies, equipment, materials and services utilizing open market and bid process purchasing methods. Utilized PeopleSoft to create RFQ, requisitions and purchase orders; also for vendor inquiry.

Ensured prompt efficient service was provided, tracked expenses for supplies, utilities, and training.

Worked with General Office Procurement staff, vendors and Statewide Purchasing when required to resolve or mediate purchasing problems, disputes and/or complaints.

Assisted in developing the office budget by tabulating annual charges for utilities, repairs, service agreements and supplies. Created a budget scorecard/spreadsheet to pinpoint items, equipment out for bids; tracked expenditures for certain areas of the budget.

Submitted stamped, approved, signed invoices with the correct charging information to General Office Accounting within the due date.

Monitored all purchases from beginning to end; followed up with G.O. Procurement and vendors until purchase was completed.

Monitored agency on-site vendor contracts to insure quality services are being provided. Reviewed/analyzed repeated bought items to develop and Agency Contract.

Maintained Asset Management; inventory walk through; surplus equipment through State Surplus and performed on site sales if needed.

Made purchases using the State purchase card; completed and maintained purchasing logs; used correct charging information.

Coordinated all equipment and building repairs with supervisor to ensure that repairs are performed in a timely manner.

Maintained accurate vendor and inventory files.

Provided front desk coverage as scheduled. In the absence of receptionists; answered screened and routed telephone calls. Paged personnel as requested.

Dispatched vehicle.

Received FedEx, UPS and consultant drop off packages. Notified employees when packages arrived.

Balanced and prepared VISA settlement packages for Central Office Accounting. VISA transactions were reconciled monthly and vouchers were processed immediately.

Determined method of procurement, maintained computerized procurement, records, coordinated activities involving the procuring of goods and services.

Reviewed requisitions; discussed defective or unacceptable goods and services.

Reviewed source documents, such as accounting reports; purchase orders, vouchers, and invoices.

Recorded financial transactions into journals, ledgers and automated system on daily.

Maintained accounting file information.

Processed accounts payable, such as invoices and other transactions.