Summary
Overview
Work History
Education
Skills
Timeline
Generic

Brittany Infield

Valrico,FL

Summary

Dedicated Executive Assistant with over 12 years of experience supporting high-level professionals. Expertise in document verification, financial transaction management, and effective communication ensures seamless operations. Proficient in problem-solving, negotiation, and time management, consistently driving productivity while maintaining confidentiality and integrity. Aiming to leverage organizational skills to enhance executive support and operational efficiency further.

Overview

12
12
years of professional experience

Work History

Executive Assistant/Assistant Director

Urban Bay Financial
Tampa, FL
09.2022 - 10.2024
  • Assisted in organizing conferences, seminars and other events as directed by the executives.
  • Responded promptly to inquiries from customers or clients regarding products or services offered by the company.
  • Monitored inventory levels of office supplies and placed orders when necessary.
  • Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
  • Ensured that all relevant paperwork was completed accurately prior to submission for approval.
  • Created and maintained up-to-date records related to customer accounts or financial transactions.
  • Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
  • Facilitated communication between senior management and staff.
  • Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
  • Answered telephone calls from customers or clients providing assistance where necessary.
  • Assisted in developing policies and procedures pertaining to office administration matters.
  • Maintained confidential records and files related to executive operations.
  • Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
  • Facilitated communication between different departments within organization.
  • Managed all aspects of catering needs for special events hosted by the organization.
  • Monitored incoming emails and responded accordingly in a timely manner.
  • Greeted visitors warmly upon arrival at the office premises.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Managed and tracked expenses to meet company budget requirements.
  • Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.
  • Researched and prepared information for presentations to high-level executives.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Processed incoming mail on a daily basis.
  • Reviewed and prepared legal documents, such as contracts, pleadings, motions, briefs, memoranda of law and discovery requests.
  • Organized exhibits for trial proceedings.
  • Scanned physical documents into electronic format for storage in a secure database system.
  • Assisted with document production and deposition preparation.
  • Maintained client confidentiality in all matters.
  • Proofread drafts of legal documents for accuracy in grammar and punctuation.
  • Performed basic bookkeeping duties including tracking payments received from clients.

Executive Assistant/Tax Specialist

Prime Asset Fund
Tampa, FL
12.2012 - 06.2022
  • Gathered existing documents essential for transaction processes.
  • Checked records for correctness and confirmed availability of funds.
  • Gained proficiency in handling key elements of the escrow process and navigating financial transactions.
  • Ensured accurate recordkeeping by collaborating with internal financial teams regarding escrow plans.
  • Ensured high levels of customer satisfaction by promoting accuracy and punctuality.
  • Partnered with the title team to resolve challenges related to tax liens, boundary overlaps, and property intrusions.
  • Examined contracts, commitments, and orders to prepare for closing.
  • Managed and updated loan account payment records.
  • Communicated with vendors regarding overdue invoices.
  • Enhanced operational efficiency by handling record maintenance and data tracking.
  • Analyzed and verified lien release reports.
  • Compiled data to maintain accurate records.
  • Compiled critical information from research to share with internal teams and relevant audiences.
  • Provided accurate notifications regarding tax obligations arising from annexations.
  • Provided comprehensive assessment and tax details through official notices.
  • Oversaw various loan accounts.
  • Supervised lender-placed insurance policies within the loan portfolio.
  • Oversaw disbursement of funds to homeowners associations regarding REO properties.
  • Ensured payment of property taxes while addressing liens, delinquencies and obtaining necessary lien releases.
  • Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
  • Scheduled appointments for executives with external parties such as vendors or suppliers.
  • Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
  • Assisted in developing policies and procedures pertaining to office administration matters.
  • Facilitated communication between senior management and staff.
  • Monitored incoming emails and responded accordingly in a timely manner.

Education

High School Diploma -

Durant High School
Plant City, FL
06.2012

Skills

  • Document preparation
  • Client confidentiality
  • Mortgage banking
  • Organizational growth
  • Legal compliance
  • Title insurance expertise
  • Real estate
  • Property appraisal
  • Closing process proficiency
  • Contract review
  • Title document review
  • Real estate transactions
  • Notary public certification
  • Loan document packages
  • Organizational proficiency
  • Multi-tasking capacity
  • Meeting planning
  • Scheduling
  • Strategic planning
  • Travel coordination
  • Multi-line phone proficiency
  • Software knowledge
  • Invoice processing
  • Customer service
  • Spreadsheet tracking
  • Legal administrative support
  • Expense reporting
  • Schedule management
  • Office administration
  • File organization
  • Writing and editing
  • Administrative assistance
  • Client billing
  • Microsoft office
  • Document filing
  • Calendar management
  • Payroll processing

Timeline

Executive Assistant/Assistant Director

Urban Bay Financial
09.2022 - 10.2024

Executive Assistant/Tax Specialist

Prime Asset Fund
12.2012 - 06.2022

High School Diploma -

Durant High School

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Brittany Infield