Senior-level Executive Assistant with 10+ years of experience applying analytical, organizational, and problem solving strengths to ensure seamless operations. Documented strengths in building and maintaining relationships with diverse range of stakeholders in dynamic, fast-paced settings. Depth of background includes supporting directors, VPs, and C-Suite executives to maximize company efficiencies and overall success. Collaborative leader with dedication to partnering with Executives to promote an engaged and empowering work culture.
Hi, I’m
BRITTNEY JUNIOR
Antioch,CA
Summary
Overview
10
years of professional experience
Work History
Ballislife Inc
Chief of Staff
02.2023 - Current
Job overview
- To CEO and Co-Founding CCO
- Driving business initiatives forward, streamlining cross functional communication and objectives, and having a direct impact on company efficiency and productivity
- Maintain calendar and schedule management
- Work with Executive leaders to develop OKRs, ensure alignment & support measurement
- Drive feedback loops & strengthen integration across the business unit and organization
- Lead continuous improvement in processes, tools, & cadences
- Support and champion ongoing operational improvement and exploration
- Partner with leaders to build processes and structures that scale with the company vision and growth
- Managed cross-functional teams to ensure smooth collaboration and completion of high-priority projects.
- Optimized organizational structures, leading to increased efficiency and better resource allocation.
- Improved internal processes through thorough review, resulting in a reduction of wasted time and resources.
- Mentored and developed junior staff members; fostering a culture of continuous learning and collaboration within the organization.
- Identified opportunities to streamline processes and improve office operations and efficiency.
- Built highly-efficient administrative team through ongoing coaching and professional development opportunities.
EVENTBRITE
Executive Assistant, Talent Coordinator (CONTRACT)
03.2022 - 07.2022
Job overview
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Took notes and dictation at meetings.
FOUNDATION CAPITAL
Executive Assistant to Partner (CONTRACT)
12.2021 - 02.2022
Job overview
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Coordinated events and worked on ad hoc projects.
FOUNDATION CAPITAL
Executive Assistant to Managing Partner (CONTRACT)
08.2021 - 09.2021
Job overview
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
CAFFEINE TV
Executive Assistant to CEO (CONTRACT)
03.2021 - 07.2021
Job overview
- Coordinated events and worked on ad hoc projects.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for CEO.
- Led staff and vendors in providing high level of service for owner and guests.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
ABSTRACT
Executive Assistant to CEO
02.2019 - 03.2020
Job overview
- Co-Founding CPO
- Support included proactive anticipation and identification of support needs and coordination from all levels within the organization
- Daily triage of employees, clients, vendors, company acquisitions and interviews
- Coordinated domestic and international travel arrangements for all company travel
- Proofread and edited documents and correspondence
- Managed & prioritized calendar
- Arranged ongoing/recurring as well as ad hoc meetings & conference calls
- Secured conference rooms, set up audio visual or on-line meeting tools
- Coordinating & ensuring all meeting logistics are in place
- Reschedule appointments and calendar conflicts in a timely manner
- Arranged Engineering Team Offsite, including travel arrangements for 75 Engineers, chartering buses from airports to Napa County
- Organized all meals, accommodations, and individual/group itineraries
- Maintained, modified and proofed the weekly All Hands presentation material related to new hires and anniversaries
- Handle all travel related aspects for individuals and groups
- Arranging conference facilities, catering
- Managing logistics for travel, group and events arrangements
- Create detailed itineraries
- Audit/monitor for adherence to corporate travel guidelines
- Monitor and process high volume of expenses, adhering to company expense policy
RIGETTI COMPUTING
Executive Assistant
05.2018 - 01.2019
Job overview
- Managed internal and external calendars (clients, vendors) via Google Suite for COO and Head of Marketing
- Attended weekly product meetings for COO, GTM, and Product managers, created and distributed meeting minutes and tracked all action items
- Coordinated and managed travel for the COO, Marketing VP and Product Development VP
- Assisted HR with coordinating phone and onsite interviews for potential new-hires
- Assisted the legal department with NDA execution via IronClad and filed documents appropriately
- Managed and controlled exports on Government regulated parts
TPG SIXTHSTREET PARTNERS
Executive Assistant
11.2017 - 04.2018
Job overview
- Provided executive level administrative support to one partner, four Vice Presidents, two Principals, two Managing Directors, one Analyst, and eight Associates
- Heavy calendar management via Outlook
- Daily domestic and international travel arrangements
- Monthly Expense reports managed via Concur
- Conference room management
VISTA WEALTH MANAGEMENT
Executive Assistant
08.2015 - 07.2016
Job overview
- Supported COO in an administrative capacity as well as client service associate duties
- Support Wealth Advisors with business development meetings and presentations
- Scheduled client meetings, prepared agendas and supporting documentation
- Prepared and generated ad-hoc reports as well as quarterly and annual reports
- Established and maintained files and databases to meet regulatory requirements and compliance
- Coordinated and managed executive travel arrangements
WELLS FARGO ADVISORS
Executive Assistant to Branch Manager / Client Associate
02.2014 - 08.2015
Job overview
- Maintained overall administrative and compliance duties for office of 7 Financial Advisors and 2 Client Service Associates
- Assisted Financial Advisors by composing account information and quotes, established new accounts, and processed deliveries and payments
- Drafted customer letters, developed forms and reports, proofread/edited drafts of client docs and marketing materials
- Screened incoming calls to branch manager, and scheduled meetings/appointments via calendar management
- Sourced all office procurement.
Education
California State University - Long BeachLong Beach, CA
Bachelor of Arts from Communication Studies
2010
University Overview
Skills
- Market research
- Change management
- Strategic planning
- Process improvement & development
- Organizational skills
- Adaptability
- Project management
- Cross-functional collaboration
- Microsoft Office
- Business Needs Identification
- Operational Standards Development
- Event Coordination
Timeline
Chief of Staff
Ballislife Inc
02.2023 - Current
Executive Assistant, Talent Coordinator (CONTRACT)
EVENTBRITE
03.2022 - 07.2022
Executive Assistant to Partner (CONTRACT)
FOUNDATION CAPITAL
12.2021 - 02.2022
Executive Assistant to Managing Partner (CONTRACT)
FOUNDATION CAPITAL
08.2021 - 09.2021
Executive Assistant to CEO (CONTRACT)
CAFFEINE TV
03.2021 - 07.2021
Executive Assistant to CEO
ABSTRACT
02.2019 - 03.2020
Executive Assistant
RIGETTI COMPUTING
05.2018 - 01.2019
Executive Assistant
TPG SIXTHSTREET PARTNERS
11.2017 - 04.2018
Executive Assistant
VISTA WEALTH MANAGEMENT
08.2015 - 07.2016
Executive Assistant to Branch Manager / Client Associate
WELLS FARGO ADVISORS
02.2014 - 08.2015
California State University - Long Beach
Bachelor of Arts from Communication Studies
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