Briyana Clark
Houston,TX
Summary
Experienced Executive Assistant with a proven track record in calendar management, travel coordination, and effective schedule development. Known for resourcefulness and the ability to handle multiple projects simultaneously with a high degree of accuracy. Dedicated team member with a keen attention to detail, adept at resolving discrepancies and demonstrating strong organizational skills. Over 8 years of experience working closely with C-Suite executives, ensuring seamless operations and contributing to the overall success of the organization.
Overview
11
11
years of professional experience
Work History
Executive Assistant to CEO, Dr Vinay Nair
TIFIN
Remote
03.2024 - Current
- Managed complex executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Prepared and edited presentations and demo's on behalf of executives for both internal meetings and external conferences with large cooperations. (Goldman Sachs, Bofa, T.RowePrice, Microsoft, CapGroup, ect.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data. (Monday.com, HubSpot)
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Used Navan to produce monthly invoices, reports, and other deliverables.
- Handled confidential and sensitive information with discretion and tact.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
Executive Assistant to CEO
MassMutual
Houston, TX
10.2022 - 03.2024
- Serve as the point of contact for internal and external constituencies on matters pertaining to the CEO, collaborating with peer Executive Assistant for efficient, comprehensive support to the CEO and completion of shared role accountabilities
- Provide sophisticated calendar management for the CEO to optimize time management
- Prioritize conflicting needs and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
- Work closely w/the CEO to keep them well informed of and prepared for upcoming commitments and responsibilities
- Capture outcomes and next steps to facilitate follow up
- Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive, highly confidential and critical nature
- Determine appropriate course of action, referral or response, exercising judgement to reflect CEO's style and organizational policy/philosophy/culture
- Complete a broad variety of work that facilitates the CEO's ability to effectively lead the organization
- Work with the Executive Team to coordinate the CEO's outreach activities
- Follow up on contacts made by the CEO to cultivate ongoing relationships
- Work with Chief of Staff to coordinate all Executive Team meetings and assist with staff meetings and events as needed
- Provide event management support as needed
- Proactively identify process improvements and opportunities to enhance support of the CEO
- Flex to complete various assignments and additional duties to ensure comprehensive and effective support.
Senior Administrative Assistant
MORRISON & FOERSTER
San Francisco, CA
03.2016 - 07.2022
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data for over 50 attorneys
- Assigned over 40 Applicants to jobs, provided them with information regarding, essential job functions, working conditions, pay rate, etc
- Coordinated travel arrangements by booking airfare, hotel and ground transportation
- Carried out reference checks and drafted offer letters
- Answered high volume, multi-line phone system, routing calls, delivering messages to staff
- Coordinated with hiring teams and maintained network of potential candidates
- Supported room reservations, catering, agenda preparation and calendar maintenance for programs, meetings and events
- Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities and communicate instructions
- Coached over [50] new employees on administrative procedures, company policies and performance standards
- Organized weekly staff meetings and logged minutes for corporate records
- Maintained staff directory and company policy handbook for human resources department
- Generated reports and typed letters in Word and prepared PowerPoint presentations
- Completed bi-weekly payroll for [100] employees.
Human Resources Specialist
Bridges Golf Club
San Ramon, CA
11.2013 - 02.2016
- Partnered with management team to coordinate on-boarding and off-boarding processes
- Updated Human Resources Information System (HRIS) database, maintained data accuracy, and assisted with system changes
- Documented human resources records and maintained confidentiality of sensitive personal information
- Collaborated and Launched company-wide HR strategies, practices and benefits and compensation policies to drive departmental and business objectives
- Planned and managed recruitment activities for over 100 new hires using strategic personnel, staffing and position management practices
- Completed projects on time and under budget while resolving complex issues for senior leaders
- Responded to inquiries by answering telephone calls, in-person questions and emails
- Oversaw and managed hiring process and assisted human resources
- Reviewed and screened applicant resumes to identify qualified candidates
- Liaised between management and employees to deliver conflict resolution, alleviate problems and interpret compensation and benefits policies
- Performed internal and external audits and research and administrative reviews of programs and plans to support HR administration.
Education
Bachelor's in Business Administration -
California State University-East Bay
Hayward, CA12.2015
Skills
- Executive Assistance
- Expense Reporting
- Hospitality
- Event Coordination
- Scheduling
- Administrative Experience
- Travel Coordination
- Travel Arrangements
- Excel spreadsheets
- Document Preparation
- Advanced MS Office Suite
- Travel Arrangement Coordination
- Team Coordination
- Calendar Management
- Event Planning
- Personal Assistant Experience
- Payroll
- Microsoft Excel
Accomplishments
- Executive Assistant to CRO Rob Pettman ; TIFIN GIVE announced strategic collaboration with Assetmark. Worked with diligently with Assetmark's team to schedule all meetings and travel before the deal was made.
Timeline
Executive Assistant to CEO, Dr Vinay Nair
TIFIN
03.2024 - Current
Executive Assistant to CEO
MassMutual
10.2022 - 03.2024
Senior Administrative Assistant
MORRISON & FOERSTER
03.2016 - 07.2022
Human Resources Specialist
Bridges Golf Club
11.2013 - 02.2016
Bachelor's in Business Administration -
California State University-East Bay