Brooke Guardado
Stockton,CA
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
11
11
years of professional experience
Work History
Senior Administrative Assistant
Chabot Las Positas Community College District
06.2016 - Current
- Maintenance & Operations
- Assist supervisors in the preparation and administration of department budget(s);
- assist in preparing cost estimates for budget recommendations; assist in submitting justifications for budget items
- allocate funds to proper budget codes; monitor and track expenditures in a timely manner; provide regular budget reports to administrator for control of expenditures
- assist in resolving budget issues and problems; process budget/expense transfers; recommend budget revisions.
- Process information related to hiring/payroll processes for assigned area; complete forms, monitor signature process, and track approvals for hiring personnel; process payroll forms for assigned staff within established timelines.
- Recommend expenditures for office equipment, materials, and supplies and assure their timely ordering, receipt, and storage; assure proper functioning of office equipment.
- Establish and maintain a variety of complex, interrelated filing systems; establish and maintain files for information, records, and reports including those related to budget and cost records
- Scheduled office meetings and client appointments for staff
- Sorted and distributed office mail
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Generated reports and typed letters in Word and prepared meetings
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Developed and updated spreadsheets and databases to track, analyze and report on expenditures
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Coached new employees on administrative procedures, company policies and performance standards.
- Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
Sales Associate
Payless Shoesource
09.2013 - 02.2017
- Calculated weekly and monthly earnings
- Created work schedules for employees
- Analyzed weekly and monthly earnings in reference to monthly sales goals
- Organized staff to meet the sales goals
- Trained new employees via online and hands on resources
- Managed sales floor while training new employee’s
- Current Key and Alarm carrier for the store
- Supervised opening and closing shifts while manager is off duty
- Responsible for balancing deposits when closing
- Managed cash deposits to local bank in exchange for change
- Organized and process received shipment
- Updated store inventory using Payless’ software
- Brooke Ribali 209.851.1762 brooke.guardado19@gmail.com
- Participated in conference calls with district leaders and managers
- Prepared merchandise for sales floor by pricing or tagging.
- Processed product returns and assisted customers with other selections.
- Developed, marketed and sold full range of products and support services.
- Organized racks and shelves to maintain store visual appeal, engage customers and promote specific merchandise.
- Helped customers locate products and checked store system for merchandise at other sites.
- Directed delivery trucks to shipping doors or designated areas and helped unload and load goods.
- Verified and noted count and condition of cargo received.
- Conducted inventory audits with Number% accuracy following company procedures.
- Merchandised cases from backroom to sales floor to fill display units or shelves with products.
- Monitored and replenished display inventory and restructured according to available stock.
- Managed aesthetically pleasing displays to showcase company products and increase sales.
- Enhanced overall store appearance by applying careful consideration to product and display locations.
- Organized store merchandise racks by size, style and color.
- Promoted seasonal products and trends to move stock and prepare for incoming inventory.
- Developed merchandising strategy to efficiently move overstock.
- Completed stock orders and managed inventory levels.
Administrative Assistant
CM Carpets Plus
08.2015 - 02.2016
- Experience in ordering office supplies and materials as directed and have assured their arrival upon receipt and storage
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Handled all front office work, such as walk ins, appointments, and greetings
- Manage current accounts with outstanding balances
- Maintained and tracked budget activity; monitored, and tracked invoices and other expenses
- Maintained record of all important documents such as employee files, and vendors
- Performed a variety of clerical accounting duties and responsibilities for assigned area
- Assist supervisor in all areas in which they needed
- Process budget/expense transfers; prepared some purchase requisitions
- Manage employee timesheet, in which I tracked time and leave of absence
- Managed Leave of Absence request for all employees
- Budget overtime slip’s and request
- Copied and scanned any information if necessary, and send to Accounts Payable
- Processed incoming mail and packages, by distributing to the right department
- Experience working with Chabot\LPC School Dude work order system
- Experienced using Banner, Banner is a system in which bill’s are processed, Managed Accounts Receivables with outstanding balances
- Created the cover letter that is sent with outstanding Accounts Receivable balances
- Created and managed Accounts Receivable balance database, which logged the time and amount of each payment made
- Managed phone lines and connected clients with the respective department
- Entered installation invoices in company software system known as Qfloors
- Scheduled required Residential and Commercial installations
- Managed outgoing commercial installations
- Managed clientele foot traffic on the showroom floor
- Managed all customer service on sales floor
- Managed Inventory check every six months
- Processed orders requested by clients
- Processed invoices and expenses using QuickBooks to facilitate on-time payment.
Education
Certificate - Real Estate
Chabot Community College
Hayward, CA05.2022
Associate of Science - Psychology
Las Positas Community College
Livermore, CA05.2017
High School Diploma -
Weston Ranch High School
Manteca, CA05.2012
Skills
- Experienced in using SchoolDude (Brightly) work order system
- Strong Organizational Skills
- Multi-Line Telephone Systems
- Research and Analytical Skills
- Office Equipment Operation
- Multitasking and Time Management
- Computers and Technology
- Document and File Management
- Appointment Coordination
- Inventory System
- Report Analysis
- Correspondence Writing
- Data Entry Documentation
- Excel Spreadsheets
- Transporting Files
- 10-Key Proficiency
- Spreadsheet Management
- Employee Communications
- Mail Management
- Meeting Minutes
- Invoice Processing
- Travel Administration
- Payroll Administration
- Advanced MS Office Suite Knowledge
- Memo Preparation
- Workers' Compensation Knowledge
- Call Prioritization
- Administrative Procedures
- Sensitive Material Handling
- Highly Efficient and Productive
- Remote Conferencing
- Order Placement
- Budget/Bond Submissions
- Purchase Requisitions Processing
- Capital Expenditures
- Office Supplies and Inventory
- Reimbursement Processing
- Visitor Support
- Travel Coordination
Timeline
Senior Administrative Assistant
Chabot Las Positas Community College District
06.2016 - Current
Administrative Assistant
CM Carpets Plus
08.2015 - 02.2016
Sales Associate
Payless Shoesource
09.2013 - 02.2017
Certificate - Real Estate
Chabot Community College
Associate of Science - Psychology
Las Positas Community College
High School Diploma -
Weston Ranch High School
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