Brooke Guardado
Stockton,CA
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
11
11
years of professional experience
Work History
Senior Administrative Assistant
Chabot Las Positas Community College District
Livermore, CA
06.2016 - Current
- Maintenance & Operations
- Assist supervisors in the preparation and administration of department budget(s);
- assist in preparing cost estimates for budget recommendations; assist in submitting justifications for budget items
- allocate funds to proper budget codes; monitor and track expenditures in a timely manner; provide regular budget reports to administrator for control of expenditures
- assist in resolving budget issues and problems; process budget/expense transfers; recommend budget revisions.
- Process information related to hiring/payroll processes for assigned area; complete forms, monitor signature process, and track approvals for hiring personnel; process payroll forms for assigned staff within established timelines.
- Recommend expenditures for office equipment, materials, and supplies and assure their timely ordering, receipt, and storage; assure proper functioning of office equipment.
- Establish and maintain a variety of complex, interrelated filing systems; establish and maintain files for information, records, and reports including those related to budget and cost records
- Scheduled office meetings and client appointments for staff
- Sorted and distributed office mail
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Generated reports and typed letters in Word and prepared meetings
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Developed and updated spreadsheets and databases to track, analyze and report on expenditures
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Coached new employees on administrative procedures, company policies and performance standards.
- Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
Sales Associate
Payless Shoesource
Stockton, CA
09.2013 - 02.2017
- Calculated weekly and monthly earnings
- Created work schedules for employees
- Analyzed weekly and monthly earnings in reference to monthly sales goals
- Organized staff to meet the sales goals
- Trained new employees via online and hands on resources
- Managed sales floor while training new employee’s
- Current Key and Alarm carrier for the store
- Supervised opening and closing shifts while manager is off duty
- Responsible for balancing deposits when closing
- Managed cash deposits to local bank in exchange for change
- Organized and process received shipment
- Updated store inventory using Payless’ software
- Brooke Ribali 209.851.1762 brooke.guardado19@gmail.com
- Participated in conference calls with district leaders and managers
- Prepared merchandise for sales floor by pricing or tagging.
- Processed product returns and assisted customers with other selections.
- Developed, marketed and sold full range of products and support services.
- Organized racks and shelves to maintain store visual appeal, engage customers and promote specific merchandise.
- Helped customers locate products and checked store system for merchandise at other sites.
- Directed delivery trucks to shipping doors or designated areas and helped unload and load goods.
- Verified and noted count and condition of cargo received.
- Conducted inventory audits with Number% accuracy following company procedures.
- Merchandised cases from backroom to sales floor to fill display units or shelves with products.
- Monitored and replenished display inventory and restructured according to available stock.
- Managed aesthetically pleasing displays to showcase company products and increase sales.
- Enhanced overall store appearance by applying careful consideration to product and display locations.
- Organized store merchandise racks by size, style and color.
- Promoted seasonal products and trends to move stock and prepare for incoming inventory.
- Developed merchandising strategy to efficiently move overstock.
- Completed stock orders and managed inventory levels.
Administrative Assistant
CM Carpets Plus
Stockton, United States
08.2015 - 02.2016
- Experience in ordering office supplies and materials as directed and have assured their arrival upon receipt and storage
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Handled all front office work, such as walk ins, appointments, and greetings
- Manage current accounts with outstanding balances
- Maintained and tracked budget activity; monitored, and tracked invoices and other expenses
- Maintained record of all important documents such as employee files, and vendors
- Performed a variety of clerical accounting duties and responsibilities for assigned area
- Assist supervisor in all areas in which they needed
- Process budget/expense transfers; prepared some purchase requisitions
- Manage employee timesheet, in which I tracked time and leave of absence
- Managed Leave of Absence request for all employees
- Budget overtime slip’s and request
- Copied and scanned any information if necessary, and send to Accounts Payable
- Processed incoming mail and packages, by distributing to the right department
- Experience working with Chabot\LPC School Dude work order system
- Experienced using Banner, Banner is a system in which bill’s are processed, Managed Accounts Receivables with outstanding balances
- Created the cover letter that is sent with outstanding Accounts Receivable balances
- Created and managed Accounts Receivable balance database, which logged the time and amount of each payment made
- Managed phone lines and connected clients with the respective department
- Entered installation invoices in company software system known as Qfloors
- Scheduled required Residential and Commercial installations
- Managed outgoing commercial installations
- Managed clientele foot traffic on the showroom floor
- Managed all customer service on sales floor
- Managed Inventory check every six months
- Processed orders requested by clients
- Processed invoices and expenses using QuickBooks to facilitate on-time payment.
Education
Certificate - Real Estate
Chabot Community College
Hayward, CA05.2022
Associate of Science - Psychology
Las Positas Community College
Livermore, CA05.2017
High School Diploma -
Weston Ranch High School
Manteca, CA05.2012
Skills
- Experienced in using SchoolDude (Brightly) work order system
- Strong Organizational Skills
- Multi-Line Telephone Systems
- Research and Analytical Skills
- Office Equipment Operation
- Multitasking and Time Management
- Computers and Technology
- Document and File Management
- Appointment Coordination
- Inventory System
- Report Analysis
- Correspondence Writing
- Data Entry Documentation
- Excel Spreadsheets
- Transporting Files
- 10-Key Proficiency
- Spreadsheet Management
- Employee Communications
- Mail Management
- Meeting Minutes
- Invoice Processing
- Travel Administration
- Payroll Administration
- Advanced MS Office Suite Knowledge
- Memo Preparation
- Workers' Compensation Knowledge
- Call Prioritization
- Administrative Procedures
- Sensitive Material Handling
- Highly Efficient and Productive
- Remote Conferencing
- Order Placement
- Budget/Bond Submissions
- Purchase Requisitions Processing
- Capital Expenditures
- Office Supplies and Inventory
- Reimbursement Processing
- Visitor Support
- Travel Coordination
Timeline
Senior Administrative Assistant
Chabot Las Positas Community College District
06.2016 - Current
Administrative Assistant
CM Carpets Plus
08.2015 - 02.2016
Sales Associate
Payless Shoesource
09.2013 - 02.2017
Certificate - Real Estate
Chabot Community College
Associate of Science - Psychology
Las Positas Community College
High School Diploma -
Weston Ranch High School