Brooke Larsen
Bountiful,UT
Summary
Executive Administrator specializing in scheduling, logistics, and resource allocation. Demonstrated success in enhancing office organization and providing extensive administrative support, leading to improved operational efficiency and sustained excellence in Customer Relations.
Overview
12
12
years of professional experience
Work History
Office Manager
Green Light Home Inspections
West Valley City, Utah
07.2022 - 09.2025
- Managed front desk operations, including greeting visitors, answering phone calls and responding to emails.
- Ordered supplies and equipment to maintain adequate inventory levels.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
- Managed scheduling and logistics for meetings and company events.
- Supervised staff members, organized schedules and delegated tasks.
- Handled scheduling and managed timely and effective allocation of resources and calendars.
- Created spreadsheets in Excel to track data, such as vacation requests and sick days.
- Provided administrative support to management team including preparing reports and presentations.
- Coded and entered daily invoices with in-house accounting software.
- Ensured compliance with applicable laws regarding employment practices.
- Reviewed contracts for accuracy prior to signing off on behalf of the company.
Executive Assistant to V.P.
Monnit Corporation
Salt Lake City, Utah
01.2021 - 03.2022
- Worked directly with the VP of Business Development to manage partner programs and incentives.
- Answered telephone calls from clients, providing assistance where necessary.
- Oversaw multiple email accounts, responded within one business day, and managed accounts payable/accounts receivable.
- Drafted communications, coordinated presentations, and maintained master databases.
- Ordered parts and managed tiered pricing sheets for OEM/ISV, VAR, and distributor accounts.
- Created SOPs for sales support and internal reporting procedures.
- Led strategic partnerships to enhance product offerings and market reach.
- Managed communication between departments and external stakeholders efficiently.
- Assisted in project management by tracking deadlines and organizing resources.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Organized company events and meetings, ensuring smooth logistics.
- Maintained confidential files and handled sensitive information discreetly.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
Distribution Coordinator
Days For Girls International
Mt. Vernon, WA
09.2013 - 04.2020
- Coordinated logistics for distribution of menstrual hygiene kits to global partners.
- Assisted in managing inventory levels and tracking supplies for outreach programs.
- Maintained accurate records of shipments and deliveries for internal reporting.
- Communicated with volunteers to schedule packing events and ensure smooth operations.
- Collaborated with team members to streamline processes for kit assembly and distribution.
- Supported warehouse operations by organizing and labeling products for efficient retrieval.
- Maintained accurate records of all incoming and outgoing shipments.
- Investigated inquiries from customers about their orders or deliveries.
- Collaborated with vendors, suppliers, customers, and other stakeholders in the supply chain process.
- Ensured compliance with all applicable laws governing the transport of hazardous materials.
- Communicated regularly with warehouse staff regarding stock availability.
- Performed regular audits of warehouse inventories to maintain quality control standards.
- Processed customer orders promptly while ensuring accuracy.
- Assessed stock quality and accuracy against paperwork.
- Oversaw team scheduling and individual assignments to meet coverage demands.
Skills
- Office management
- Effective communication
- Time management
- Attention to detail
- Problem solving
- Scheduling and calendar management
- Customer Relations
- Organizational skills
- Adaptability
Timeline
Office Manager
Green Light Home Inspections
07.2022 - 09.2025
Executive Assistant to V.P.
Monnit Corporation
01.2021 - 03.2022
Distribution Coordinator
Days For Girls International
09.2013 - 04.2020