Brooke Schaetzle
Bayport,NY
Summary
Experienced event professional with a stellar track record of delivering successful events. Skilled in project management, budgeting, logistics, communication, and vendor management. Exceptional attention to detail, superb organizational skills, and a passion for delivering exceptional events that exceed expectations. Proven ability to work collaboratively with diverse teams, adapt to changing needs and priorities, and thrive in high-pressure, fast-paced environments. Adept at working with clients to understand their needs and translate them into outstanding events that achieve their goals. Willing to go the extra mile to ensure client satisfaction and build lasting relationships.
Overview
8
8
years of professional experience
Work History
Junior Event Planner
ICE & New York Stock Exchange
New York, NY
10.2023 - 04.2024
- Planned and executed the Opening & Closing Bells, IPO's, First Trade Bells, and Receptions.
- Developed detailed event plans and timelines to ensure successful execution of events.
- Scheduled and attended pre-event meetings with clients to discuss event details and objectives.
- Organized catering services by selecting menu item, ordering food and beverages, and ensuring catering set up.
- Procured necessary permits from local authorities for outdoor events.
- Collaborated with marketing team to create promotional materials for upcoming events.
- Managed registration process including collecting participant information and issuing badges.
- Helped with end-to-end event planning process through meetings, walk-throughs and day-of execution.
- Handled client questions and concerns via different communication channels to deliver exceptional customer service.
- Collaborated with leadership and colleagues to coordinate staffing for each event.
- Coordinated plans and specific event needs with internal personnel.
- Organized event facility, food and beverage selections and audio-visual arrangements.
- Utilized internal databases to prepare and distribute guest lists, electronic invitations and registration processes.
- Chose facilities, inspected spaces and planned set up and execution to exceed client expectation.
Event Team Assistant/Administrator
Dow Jones & Co / The Wall Street Journal
New York, NY
01.2022 - 01.2023
- Experienced assistant to VP of Events and Events Team with a demonstrated track record of successfully planning and executing a variety of high-profile branded events for prominent organizations, including The Wall Street Journal, Barron's, WSJ+, Dow Jones, and numerous others.
- Proficient in multiple aspects of event management, such as venue selection, vendor coordination, budgeting, and logistics. Highly detail-oriented, capable of multitasking, and possessing excellent communication and interpersonal skills. Consistently delivering top-notch results while working under pressure and meeting strict deadlines.
- Contributed to managing social media platforms and executing public relations strategies, alongside utilizing Twitter Spaces for improved immersion and engagement with target audience.
- Managed end-to-end invoice processing, purchasing, and vendor onboarding to ensure timely and accurate completion of all financial transactions.
- Reviewed incoming paperwork such as contracts and letters for accuracy and relevance.
- Facilitated and tracked communication between employees, departments, vendors and other stakeholders.
- Assisted with event planning, support and execution of virtual and in-person engagements.
- Handled incoming and outgoing supplies and packages and routed to appropriate personnel.
Executive Assistant & Event Assistant
MMeink
Farmingdale, New York
11.2019 - 08.2020
- Experienced executive support professional with extensive knowledge of administrative and managerial duties seeking a challenging role as a strategic partner to the CEO.
- proven ability to anticipate needs, streamline workflows, and manage complex projects in a fast-paced and dynamic environment.
- Adept at maintaining confidentiality while interacting with all levels of the organization to facilitate effective communication and decision-making. Consistently delivers high-quality work, exceeding expectations and contributing to the overall success of the company.
- Organized and managed a wide range of events, from weddings and social gatherings to corporate meetings, educational seminars, conferences, galas, and holiday celebrations, ensuring seamless execution and overall success.
- Oversaw all aspects of event planning, execution, and post-event evaluation.
- Coordinated vendors, staff, logistics, and budgetary considerations to deliver successful events that met or exceeded client expectations.
Events Management Intern
The Anthem Group
Boston, MA
09.2018 - 12.2018
- Collaborated on Social Media and Public Relations initiatives to increase brand awareness and engagement.
- Demonstrated exceptional event management prowess by overseeing the successful execution of a multitude of events, ranging from Cradles for Crayons to Hoop Dreams.
- Successfully engaged with distinguished customers and efficiently supported them with their needs as a VIP Client liaison.
Hotel Management & Events Intern
The Palms Hotel Fire Island
Fire Island , NY
05.2017 - 08.2017
- Assumed responsibility for overseeing various aspects of hotel operations, including guest services, reservations, and inventory management.
- Followed up with customer accounts to resolve unpaid or past due accounts.
- Maintained positive working relationship with fellow staff and management.
- Displayed strong telephone etiquette, effectively handling difficult calls.
- Demonstrated strong leadership and problem-solving skills to address issues in real-time and maintain high standards of customer satisfaction.
- Contributed to the completion of administrative tasks such as data entry and report generation, ensuring accurate and timely information.
- Demonstrated a strong work ethic and willingness to learn new skills, assisting in various tasks as needed to uphold the highest standards of service and quality.
Events Assistant Intern
Seatuck Environmental Association
Islip, NY
05.2016 - 08.2023
- Contributed to the smooth and efficient functioning of a non-profit organization by actively supporting daily operations, including administrative tasks, event planning, and communication with stakeholders.
- Collaborated in the development and successful implementation of numerous events by contributing to the planning and execution stages.
- Operated photocopiers and scanners, facsimile machines and personal computers.
Education
Bachelor of Science - Hospitality Management
Endicott College
Beverly, MA05.2019
Skills
- Hospitality and Professionalism
- Calendar Management
- Invoice Preparation
- Menu Planning
- Guest Relations
- Time Management
- Food Service Knowledge
- Event Setup and Breakdown
- Budget Management
- Contract Negotiations
- Event Billing
- Managing Events Start to Finish
- Fundraising
- Branding
- Vendor Relations
- Expense Tracking
- Vendor Relationship Management
- Conference Planning
- Trade Show Management
- Venue Selection
- Room Setup and Breakdown
- Corporate Events Planning
- Special Events Planning
- Vendor Management
- Social Media Management
- Fundraising Events
- Administration
- Client Relations
- Virtual Event Planning
- Microsoft Office Suite
- Excel
- Word
- PowerPoint Outlook
- Google Docs
- Google Classroom
- Google Slides
- Google Sheets
- Google Hangouts
- Asana
- Cvent
- Zoom
- Skype
- Tripleseat
- Teams
- Slack
- Salesforce
- Salesforce CRM
Timeline
Junior Event Planner
ICE & New York Stock Exchange
10.2023 - 04.2024
Event Team Assistant/Administrator
Dow Jones & Co / The Wall Street Journal
01.2022 - 01.2023
Executive Assistant & Event Assistant
MMeink
11.2019 - 08.2020
Events Management Intern
The Anthem Group
09.2018 - 12.2018
Hotel Management & Events Intern
The Palms Hotel Fire Island
05.2017 - 08.2017
Events Assistant Intern
Seatuck Environmental Association
05.2016 - 08.2023
Bachelor of Science - Hospitality Management
Endicott College
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