Brooke Bryant
Los Angeles,CA
Summary
Veteran Senior Project Coordinator with 10+ years of aligning diverse teams into laser-focused task forces. Committed to helping project participants reach maximum potential while meeting all deadlines and exceeding all goals. Adept at balancing strengths and weaknesses of individuals and teams to generate ceaseless momentum towards business objectives.
Overview
14
14
years of professional experience
Work History
Sr. Project Coordinator & Event Lead
SHEIN Distribution Corporation
09.2022 - Current
- Planned and executed marketing for events- pop-ups, collection launches, photo/ video shoots and managed contracts, invoices, and payments to vendors/partners
- Coordinated numerous small- and large-scale projects to meet client requirements.
- Organized meetings and managed logistics for projects, including venue selection, travel, equipment rentals, and catering
- Implemented a tracking system (using Excel and Google Docs) for inventory logistics with the LA warehouse and all products shipped from China-ensuring seamless coordination and management.
- Negotiated contracts with vendors and service providers, securing favorable terms that supported budgetary constraints.
- Tracked project and team member performance closely to quickly intervene in mistakes or delays.
- Authored best practice guidelines to participating project members, setting policies and protocols to maximize efficiency and reduce risk.
- Identified potential risks and developed mitigation strategies to minimize impact on project success.
- Created comprehensive documentation for each phase of the project life cycle, ensuring all relevant information was easily accessible for future reference or audits.
- Collaborated with other departments within the organization for seamless integration on cross-functional projects, ensuring clear understanding of responsibilities and expectations.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
Production Manager
EP DIGITAL
01.2021 - 09.2022
- Management of day-to-day operations including all on-set production for shoots (creating teams, performers, models, call sheets, production equipment) Produce content, project scripts, creative vision, storyboards for client approval, and on-set production for shoots
- Provided oversight and guidance for video shoots, including setting up teams and performers, creating work schedules, and operating production equipment
- Strategically negotiated contracts and rates, created production schedules, and acquired permits, equipment, and insurance to film 20+ projects for various clients
- Produced project scripts, sketches, and storyboards for client approval during project phases, starting from pre-production
- Built a collaborative rapport with clients to define project scopes of work, budgets, creative vision, and deliverables
- Incorporated client feedback and suggestions to ensure successful project completion while achieving creative goals.
CEO/CFO Executive Assistant
SPINMEDIA
01.2013 - 01.2018
- Guided senior managers-helping increase employee job satisfaction and performance levels, facilitating effective communication and collaboration among all stakeholders to achieve organizational goals
- Efficiently coordinated business travel arrangements for 150+ employees-ensuring smooth and hassle-free travel experiences while minimizing travel-related disruptions or issues
- Expertly addressed employee and managerial concerns and implemented corrective actions to ensure compliance with policies and regulations
- Contributed to large-scale financial decisions and oversaw spending-resulting in reduced material losses and increased profitability
- Acted as a liaison between the CEO, CFO, and stakeholders, promoting organizational coherence and alignment
- Analyzed financial data and implemented strategic measures to allocate resources best and maximize ROI.
Associate Producer
CALIFORNIA PICTURES
01.2010 - 01.2013
- Assisted Executive Producer in routine operations, including pre-production, production, post-production, marketing, and distribution, both on and off-set
- Managed location scouting, production schedules, shoot schedules, travel arrangements, and lodging arrangements as a Production Coordinator
- Provided support in arranging a booth at the Cannes Film Festival and collaborated with a PR firm to organize an event promoting California Pictures and the film 'Scavengers.'
Education
Associate of Arts - Accounting & Business Management
Mt San Antonio College
Skills
- Coaching/Mentorship
- Policies & Procedures Compliance
- Risk Management
- Client & Vendor Relationship Management
- Strategic Planning & Analysis
- Information & Data Confidentiality
- Technical Reporting & Documentation
- Administrative & Executive Support
- Enterprise Customer Success
- Performance Management
- Multi-Team Collaboration
- Continuous Process Improvement
- Budgeting & Cost Reduction
- Creative Thinking
- Status Updates
- Schedule Coordination
- Quality Control
- Requirements Writing
- Idea Development and Brainstorming
Project Successes
- DYNAMATTE BOOM LIPSTICK COLLECTION EVENT, Working within a $200K budget while leading venue scouting, logistics for attendees flying in, keeping a tight call sheet schedule, photo/video deliverables for same-day social posts, Managing 7 on-site activations (personalized lipstick engraving, 2 steps, and repeats, Photo Booth, mirror signing, vanities with lipstick matching), ambient dancers, brand speech, collection giveaways, 160+ attendees (83 VIP influencers), 23M+ impressions, 2.3M Earned Media Value
- SARACINA VINEYARD 4-DAY PHOTO/VIDEO SHOOT, Working within a tight budget and managing logistical details for travel from LA to SF for a team of 5 including camera/ video equipment, hair and makeup equipment, and car rental from SF to Sonoma. Filming on dangerous terrain in the vineyards and keeping a tight call sheet schedule for shoots with 80+ people, Planned and executed processes regarding Drone footage, photo/video footage of wine tastings, vineyards, the wine-making process, employee headshots, company video/ photo, estate photo/ video footage, Beautifully edited video using all drone and video footage, company portfolio photos, website video/ photo images
- WELCOME TO GLAMHOUSE 11-DAY POP-UP RETAIL STORE, Working within a $2M budget for a first-ever SHEGLAM pop-up-bringing foot traffic to the venue. Management of a $30K marketing budget while mitigating product shipments from China arriving late/never and low sales, Oversaw VIP Influencer pre-opening party, celebrity guest Ashley Tisdale, the entire store being an activation, raffle contest, celebrity MUA meet and greet, a retail store with all SHEGLAM collections/products, 1400+ attendees, 98% more brand awareness, 230 social posts, 6.6M impressions
Software Applications Expertise
- Google Workspace
- MS Office Suite (Word, Excel)
- Milanote
- Monday.com
Timeline
Sr. Project Coordinator & Event Lead
SHEIN Distribution Corporation
09.2022 - Current
Production Manager
EP DIGITAL
01.2021 - 09.2022
CEO/CFO Executive Assistant
SPINMEDIA
01.2013 - 01.2018
Associate Producer
CALIFORNIA PICTURES
01.2010 - 01.2013
Associate of Arts - Accounting & Business Management
Mt San Antonio College
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