Bryan Osmus
Peyton,USA
Summary
Results-driven professional with a proven track record of success and exceptional attention to detail. Expertise in optimizing processes and enhancing workflows, resulting in increased team efficiency. Highly dependable in dynamic environments, demonstrating strong multitasking abilities that boost overall productivity. Possesses comprehensive knowledge of USSPACECOM’s command structure and mission requirements, supported by a Top-Secret (SCI) security clearance.
Overview
12
12
years of professional experience
Work History
Executive Assistant
Delta Solutions and Strategies
Peterson SFB
03.2023 - Current
- Provide executive-level administrative support to the USSPACECOM J6 Director (SES II), the J6 Deputy Director, the J6 Chief of Staff (GS-15), and the J38 Joint Fires Element Division Chief.
- Provide secondary support to Division Chiefs of a similar nature, to include, but not limited to, coordinating Director functions with other Divisions.
- Responsible for performing administrative duties, managing the directorate's workloads, and prioritizing tasks, including coordinating executive communications, answering calls, responding to emails, and interfacing with USSPACECOM and external personnel.
- Preparing and reviewing internal and external documents for the principal, maintaining and managing various activity calendars in order to coordinate and schedule meetings and events for the principal.
- Managing travel itineraries, maintaining an organized filing system of paper and electronic documents, and managing directorate requirements using the Enterprise Task Management Software Solution (ETMS2) to coordinate with DoD, Joint Staff, and Combatant Command leadership.
- Maintaining various tracking tools and databases to assist in the supervision of the staffing process for items requiring the approval or signature of directorate senior leaders, including reviewing draft documentation and ensuring Command Standard Operating Procedures are adhered to.
- Interfacing with the Joint Chiefs of Staff (JCS), Combatant Commands (CCMDs), subordinate services, functional components, and other USSPACECOM divisions and directorates.
- Integrating and coordinating the support of division initiatives.
- Researching and assembling background information to summarize material for division use.
- Analyzing requirements to ensure critical information is available when required.
- Working with the Directorate and USSPACECOM staff to coordinate projects and issues for the directorate leadership.
Protocol Specialist
LinQuest Corp
Peterson SFB
08.2022 - 03.2023
- Worked directly with General/Flag Officers and O-6/GS-15 level executives, supporting the USSPACECOM Commander.
- Provided support for distinguished visitors during meetings, events, and ceremonies, as required by the protocol director.
- The support for these events included, but was not limited to, the drafting and/or review of event books, coordination with various internal and external entities, and providing direct support for the execution of visits and/or events.
- Lead the protocol planning for all events involving the Commander, Deputy Commander, Chief of Staff, and Command Senior Enlisted Leader, including events, visits, meetings, ceremonies, and conferences, and provide appropriate guidance to assigned action officers.
- Create and provide high-quality Protocol (CCP) event products (nametags, table tents, food tags, seat tags, seating charts, parking signs, etc.). To appropriately accommodate the meetings and hosted events for USSPACECOM.
- Researched cultural customs associated with various countries' formalities when dealing with their respective diplomats.
- Managed logistical arrangements for high-level meetings involving diplomats from different countries.
- Organized and coordinated official visits of foreign dignitaries to ensure all protocols were followed.
- Assisted in the preparation of documents for official functions, such as invitations and program booklets.
Executive Assistant
LinQuest Corp
Peterson, SFB
10.2019 - 08.2022
- Executive Assistant who worked directly with General/Flag Officers and O-6/GS-14/15 level executives, supporting the J6 C4 & Cyber and J3 Operations Directorates.
- Responsible for performing administrative duties, managing the directorate workload, and prioritizing tasks, including coordinating executive communications, fielding calls, responding to emails, and interfacing with USSPACECOM and external personnel.
- Prepared and reviewed internal and external documents for the principal.
- Maintained and managed the calendar of activities, meetings, and events for the principal.
- Scheduled meetings, appointments, and managed travel itineraries.
- Arranged and coordinated meetings and events.
- Provided support for distinguished visitors, for meetings, events, and ceremonies on behalf of the Joint Director and front office.
- With minimal or no guidance, I responded to routine or non-technical requests.
- Assembled packages for the Division Chief and Deputy Division Chief for review, signature, and staffing.
- Drafted and reviewed event books to include coordination with various entities, and execution on the day of the visit or event.
- Managed the front office inventory and budget of consumable supplies required in support of the Directorate.
- Interfaced with the Joint Chiefs of Staff (JCS), Combatant Commands (CCMDs), subordinate services, and functional components, in addition to other USSPACECOM divisions and directorates.
- Integrated and coordinated support of directorate initiatives.
- Researched and assembled background information, and summarized material for the directorate's use.
- Analyzed requirements to ensure critical information is available when required.
- Worked with the directorate and USSPACECOM staff to coordinate projects and issues for the directorate.
- Monitored progress toward the accomplishment of various taskings and initiatives of the division.
- Reviewed products, ensuring content clearly follows governing rules, regulations, and/or instructions.
- Ensured that documents met the required purpose.
- Ensured that all matters requiring immediate directorate-level attention are highlighted to the staff, and the division/deputy division chief in a timely manner.
MDA Administrative Assistant (Advanced)
Yorktown Systems Group
Schriever, SFB
09.2018 - 10.2019
- Administrative Assistant to the Director of the Missile Defense Agency/Space Systems (MDA/SS).
- Worked independently and led teams to solve problems, utilizing experience with DoD support.
- Capable of providing daily supervision and direction to support teams.
- Provide office and telephone coverage, including accurate and timely messages, answering, and directing all telephone calls.
- Generate, receive, review, reproduce, publish, and distribute external and internal written material, and provide quality control of documentation.
- Review and/or coordinate actions where responsibility is designated.
- Distribute material, to include posting to and/or retrieving information from the classified and unclassified Missile Defense Agency (MDA) Knowledge Online (MKO) Portals (agency’s internal website).
- Perform Alternate Security Manager duties, including verifying that classified material is stored in General Services Administration (GSA) approved security containers, managing security containers (e.g., document access, combination paperwork) for respective supported organization(s), and documenting and approving incoming/outgoing classified materials IAW MDA security procedures.
- Receive and process Visit Authorization Requests (VARs).
- Assist visitors with locating offices and/or escorting them to the appropriate individual or office.
- Prepare domestic and international travel arrangements IAW the Joint Federal Travel Regulations (JFTRs) and the Federal Travel Regulations (FTRs), using the Defense Travel System (DTS), MDA’s approved travel database.
- Coordinate domestic and international travel, including the execution of electronic travel authorizations, and prepare the travel package.
- Initiate, accept, and process meeting invitation requests.
- Maintain current and accurate leadership and organizational calendars by scheduling, coordinating, and de-conflicting internal and external Agency meetings, travel, ceremonies, and events.
- Assist leadership and organizations in maintaining and executing their daily schedules, including leave, travel, and meeting request coordination with appropriate individuals or offices.
- Remain current with the MDA Battle Rhythm and meeting sequences, update calendars, and schedule meetings accordingly.
Unit Administrator
1st Space Brigade
Colorado Springs, USA
01.2013 - 06.2018
- Unit Administrator of a multi-composition unit within the 1st Space Brigade, providing customer service to over 200 Soldiers.
- Represent the unit commander, on a regular basis, to manage unit operations and independently make decisions on behalf of the commander during his or her absence.
- Participate in the execution, management, measurement, and assessment of the unit’s mission readiness programs, which include training, personnel management, medical readiness, personnel security, finance, logistics, physical security, and information management.
- Perform a variety of administrative functions to support unit operations, including records and information management.
- Compile, research, and analyze data to prepare various recurring and one-time deliverables, such as reports, charts, graphs, and slides.
- Effectively communicate incoming directives, policies, and correspondence, advising the Commander on those affecting overall unit functions and mission.
- Primary Approval Official for the brigade, allowing me to create, review, approve, and submit Defense Travel System (DTS) authorizations and vouchers.
- Agency Program Coordinator (APC) for the Brigade Government Travel Card (GTC) program.
- In the absence of the Commander, serve as the primary advisor on all organizational matters, and render the necessary decisions to ensure the Commander’s plans are executed.
- Manage and audit the FY unit financial budget of more than $400,000.00.
Skills
- Business reporting
- Coordinate supplies
- Meeting planning
- Scheduling
- Diplomatic etiquette
- Document handling
- Schedule & calendar planning
- Articulate and well-spoken
- Event management
- Meeting facilitation
- Document preparation
- Quantitative skills
- Task prioritization
- Multitasking
- Project planning
- Travel arrangements
Timeline
Executive Assistant
Delta Solutions and Strategies
03.2023 - Current
Protocol Specialist
LinQuest Corp
08.2022 - 03.2023
Executive Assistant
LinQuest Corp
10.2019 - 08.2022
MDA Administrative Assistant (Advanced)
Yorktown Systems Group
09.2018 - 10.2019
Unit Administrator
1st Space Brigade
01.2013 - 06.2018
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