Lillian McFadden
Bowie,MD
Summary
Executive Assistant with 24 years of experience in calendar management and event planning. Proven track record of enhancing office efficiency through effective communication and problem-solving skills. Expertise in coordinating complex schedules and managing budgets, ensuring seamless operations and timely project delivery. Committed to fostering strong client relationships and enhancing team collaboration.
Overview
26
26
years of professional experience
Work History
Executive Assistant – Contract
RiVidium, Inc. (dba TripleCyber)
08.2024 - 10.2024
- Maintained daily schedules, made appointments, planned, and arranged meeting logistics and invitations.
- Coordinated the preparation of advance agenda material.
- Set up conference and meeting rooms.
- Ensured all on-site visitors' security protocols were processed.
- Greeted visitors for management appointments.
- Performed administrative duties with different divisions.
- Created and printed certificates.
Executive Assistant
Society for Human Resource Management (SHRM)
11.2009 - 12.2023
- Performed a full range of administrative services, including maintaining daily schedules, making appointments, planning, and arranging meeting logistics and invitations.
- Assumed and performed clerical duties, including copying, mailing, faxing, creating invoicing and processing purchase orders, travel expense reports, and contract agreement processing.
- Prepared correspondence and received visitors for management.
- Set up conference and meeting rooms.
- Reserved seating.
- Greeted and met clients for office visits.
- Maintained continuity of office in the executive's absence.
- Facilitated timely delivery of special projects to meet departmental objectives.
- Responsible for the critical organization, prioritization, and scheduling of the division.
Event Coordinator
Society for Human Resource Management (SHRM)
06.2006 - 11.2009
- Coordinated with clients internal and external to negotiate appropriate venues such as hotels, conference centers, restaurants, etc.
- Worked as a liaison to external vendors and internal clients to ensure good relationships with vendors.
- Organized and maintained filing systems, answered phones, worked in a team of administrative professionals, and provided backup for one another as needed.
- Negotiated contracts with venue personnel, caterers, hospitality staff, A/V providers, and other vendors to acquire necessary services and activities for events while meeting budgetary objectives.
- Created schedules for employees as needed for each event, following a strict budget.
- Communicated to clients any updates, concerns, and arranging details.
- Attended events to supervise and make sure everything went as planned.
- Solved problems that may arise during events.
Educational Analyst
Society for Human Resource Management (SHRM)
10.1998 - 06.2006
- Served as Onsite Coordinator for the Seminar programs.
- Met with banquet manager, set up registration and program materials, registered participants for the program, and resolved any discrepancies.
- Processed contracts for all instructors for public seminars and programs and College/University partner contracts for all Learning System and Essentials of HRM products.
- Interacted with the Legal Counsel on all contractual obligations.
- Processed and tracked expenses for all seminar instructors, on-site coordinators, and department staff travel expenses.
- Worked closely with the Accounting Department to ensure accuracy of information.
Education
Associate’s degree - Business Administration
Strayer University
Washington, DC06-2021
Skills
- Calendar management
- Data entry
- Travel coordination
- Office administration
- Communication skills
- Time management
- Problem-solving
- Microsoft Office Suite
- NetSuite system
- Personify software
- AMS software
- Concur platform
- Zoom meetings
- Teams collaboration
- Webex conferencing
- Agiloft software
- Meeting coordination
- Budget management
- Event planning
- Team collaboration
- Client relations management
- Office organization strategies
- Report analysis techniques
- Executive support services
- Bookkeeping practices
- Human resources management (HRM)
- Financial services expertise
- Administrative support specialist
References
References available upon request.
Timeline
Executive Assistant – Contract
RiVidium, Inc. (dba TripleCyber)
08.2024 - 10.2024
Executive Assistant
Society for Human Resource Management (SHRM)
11.2009 - 12.2023
Event Coordinator
Society for Human Resource Management (SHRM)
06.2006 - 11.2009
Educational Analyst
Society for Human Resource Management (SHRM)
10.1998 - 06.2006
Associate’s degree - Business Administration
Strayer University
Similar Profiles
Jim KochJim Koch
Contract Site Lead/Deputy Task Lead/DAOR Functional Lead at Rividium IncContract Site Lead/Deputy Task Lead/DAOR Functional Lead at Rividium Inc
Indrani KeshwarIndrani Keshwar
Staff Accountant at The Lynnwood Foundation, Inc dba The Duke Mansion dba The Lee InstituteStaff Accountant at The Lynnwood Foundation, Inc dba The Duke Mansion dba The Lee Institute
Tania MechlingTania Mechling
Operations Manager / Fleet and Asset Manager at RTS Holdings dba Roadone Transport dba JZI Intermodal LogisticsOperations Manager / Fleet and Asset Manager at RTS Holdings dba Roadone Transport dba JZI Intermodal Logistics
BRANTON BICKHAMBRANTON BICKHAM
Firefighter at United States Air Force, USAFFirefighter at United States Air Force, USAF
Micaela WilsonMicaela Wilson
Dishwasher at Nandos Peri PeriDishwasher at Nandos Peri Peri