Brynlee Mathiesen

• Served in a close and confidential relationship with C-suite and assisted with administrative and office management responsibilities

• Managed all Department events, team-building activities, and incentives

• Worked closely with the leader on task management, coordinating high-stakes strategic initiatives, and serving as a liaison with other internal partners

• Managed department budgets and expenses

• Coordinated programs, projects, and processes specific to the assigned operating unit or leader, following up on project details and activities

• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.

• Conducted background checks and provided offer letters to candidates

• Organized and verified personal as well as work information for the human resources department

• Provided reports for human resources and recruiting teams

• Managed CRM software

• Ensured a smooth and transparent hiring process for all candidates

• Assisted licensing, training, HR, and recruiting teams

• Personally responsible for the Central region of the United States

• Maintained and ordered supplies for the building, including the cafeteria, all workstations, and office supplies

• Helped maintain IT equipment such as headsets, having a relationship with our vendor for repairs and warranties

• Organized and tracked all parking passes for the building, which included car information

• Coordinated rooms for meetings, interviews, and events for any other functions

• Supported the Facilities Manager and HR Manager

• Supported extra staff in the building, such as cleaning crew and security guards

• Kept the building informed of food trucks or any other events

• Tracked expense reports for the Facilities Manager and Operations Manager

• Kept and tracked all incoming and outgoing mail/packages for the building

• Answered all incoming calls and directed them to the correct staff member

• Made and maintained Org Charts for all executive staff members

• Welcomed all new hires on day one, created their badges with the correct permissions, and ensured they were in the proper training room

• Supported all Team Managers and Leads

• Screened and transferred incoming calls, took down messages, and transmitted information and documents to internal personnel.
• Maintained personnel records and updated internal databases to support document management.
• Stayed in contact with our partners for leads that were coming in
• Evenly distributed leads among sales representatives
• Worked with all other departments to help solve any problems the client may have had

• Created and maintained spreadsheets and developed administrative and logistical reports

• Managed reception and lobby area, greeted visitors, and responded to requests for information

• Administered physical and digital filing systems, keeping records well-organized and easily retrievable by team members

• Monitored calendars and scheduled appointments based on the installer's availability and established load limits

• Tracked office stock and maintained inventory in a neat and organized fashion

• Helped in managing payroll for all employees in the office and aided in corrections they needed

• Got new employees set up with the proper paperwork and any healthcare programs

• Managed the Warehouse budget and expenses

• Coordinated all events from start to finish

• Consulted with customers to come up with a plan for their perfect event

• Coordinated with all vendors, rentals, and staff

• Managed the entire event from beginning to end

• Hired staff and interviewed vendors that fit our needs

• Managed budget and expenses

• Dealt with any high-stress situations in an effective manner

• Ensured the success of the event and their guests